Event Sales Coordinator Hourly ($20 - $25)

Sunday Hospitality Group; Town of Bedford (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Join a leading hospitality group as an Event Sales Assistant/Coordinator. Assist in planning and coordinating events at a prestigious venue, ensuring high-quality guest experiences. This role offers hands-on experience in luxury hospitality with opportunities for career growth and development.

Benefits

Opportunities for growth and development

Competitive pay and benefits

Hands-on experience in luxury hospitality

Qualifications

• 0–2 years of experience in event coordination, hospitality, or sales support.
• Flexible schedule including weekends and evenings as needed.
• Excellent verbal and written communication skills.

Responsibilities

• Assist in planning and coordinating events from inquiry to execution.
• Respond to inquiries and schedule site tours.
• Coordinate logistics and maintain organized event files.

Skills

Communication

Organization

Attention to detail

Hospitality

Proactivity

Customer service

Tools

Tripleseat

Prism

Job description

Job Title: Event Sales Assistant/Coordinator
Location: Bedford Post Inn – Bedford, NY
Employment Type: Full-Time

About Us:
Nestled in the heart of Westchester County, the Bedford Post Inn is a charming Relais & Châteaux property offering refined hospitality, seasonal cuisine, and bespoke events in an intimate, countryside setting. With a reputation for exceptional service and attention to detail, our venue hosts everything from private dinners and wellness retreats to weddings and corporate gatherings,as well as full Inn buyouts including 8 on-property guest rooms.

Position Overview:
As the Event Sales Assistant/Coordinator, you will play a key role in supporting the Event Sales Manager in planning and coordinating events and roomblocksat Bedford Post Inn. You’ll be the behind-the-scenes champion ensuring seamless communication, organization, and customer service from inquiry to event. The ideal candidate is detail-oriented, proactive, and passionate about events and hospitality. As an Event Coordinator, you will work closely with the Senior Event Sales Manager to support all aspects of event planning and execution. This includes client communication, administrative support, and coordination of event logistics to ensure a seamless and high-quality experience for every guest.

Key Responsibilities:

• Assist the Event Sales Manager in responding to event inquiries, scheduling site tours, and creating proposals

• Assist in creating event collateral and sales materials as needed

• Coordinate logistics and administrative tasks for upcoming events, including timelines, contracts, menus, and vendor communications

• Maintain organized event files and CRM records

• Occasionallyprovide on-site support during events to ensure seamless execution and client satisfaction

• Liaise with internal departments (kitchen, management, front desk, etc.) to ensure event readiness

• Maintain a high level of professionalism and hospitality in all guest interactions

• Qualifications:

• 0–2 years of experience in event coordination, hospitality, or sales support (restaurant, hotel or boutique property experience a plus)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Comfortable learning new systems (experience with Tripleseat, Prismm, or similar platforms a plus)

• Flexible schedule, including availability to work weekends and evenings as needed

• A positive, collaborative attitude and genuine enthusiasm for hospitality

Why Join Us?

• Be part of a warm, talented team at a property known for its excellence and charm

• Gain hands-on experience in luxury hospitality and eventsales

• Opportunities for growth and development within a celebrated destination

• Competitive pay and benefits