Event Sales Coordinator| Full-Time | Carolina Club UNC Alumni

Oak View Group; Chapel Hill (NC); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Savings Plan

401(k) Matching

Paid Time Off (vacation days, sick, 11

Holidays

Job summary

Oak View Group, based in Chapel Hill, NC, is seeking an Event Sales Coordinator to oversee all aspects of venue events, from marketing support to client communication and logistics. The role supports the Carolina Club operations with a focus on service quality and accurate event details.

The position pays an hourly rate of $22.00–$25.00, with full-time benefits including health, dental, and vision insurance; a 401(k) plan with matching; and paid time off.

Qualifications

• 4-year degree from a college or university is preferred.
• 1-2 years of event sales experience with private clubs, hotels, convention centers, or similar venues is preferred.
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours).
• Experience with Microsoft Office products, CRM, and event planning software.
• Familiarity with event billing and invoices, a plus.

Responsibilities

• Communicates all event information to the appropriate departments and staff.
• Develop, implement, and manage event details and logistics in conjunction with all team members.
• Develop accurate event menu and beverage information, and ensure that event setups are accurate.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Prepares and distributes the Event Order Sheet to all staff and departments in a timely manner.
• Prepares post-event report for all events coordinated.
• Work with event planners to coordinate and facilitate client needs for each event and provide cost estimates as required/requested.
• Preparation of and submission of expenses for event billing and invoices.
• Executes other operational duties as assigned.

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

CRM

Event planning software

Job description

Oak View Group Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

The Event Sales Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, detailing, and coordinating all event-related activities key to the operation of the facility, including but not limited to marketing support, event details, client communication, internal communications, invoicing, follow-up, distribution of event information, customer service representation to our guests, and logistics of departmental activities relating to events.

This role pays an hourly rate of $22.00 - $25.00.

Benefits for Full-Time Roles: Health, Dental, and Vision Insurance; 401(k) Savings Plan; 401(k) Matching; and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until December 31, 2026.

About The Venue

The Carolina Club is located in the heart of the UNC Chapel Hill campus. We host a wide range of events from business meetings, conferences, symposiums, weddings, social events, and celebrations. Our wide variety of premier event spaces are perfect for any kind of event, from corporate seminars and board meetings to weddings and graduation parties.

Responsibilities

• Communicates all event information to the appropriate departments and staff.
• Develop, implement, and manage event details and logistics in conjunction with all team members.
• Develop accurate event menu and beverage information, and ensure that event setups are accurate.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Prepares and distributes the Event Order Sheet to all staff and departments in a timely manner.
• Prepares post-event report for all events coordinated.
• Work with event planners to coordinate and facilitate client needs for each event and provide cost estimates as required/requested.
• Preparation of and submission of expenses for event billing and invoices.
• Executes other operational duties as assigned.

Qualifications

• 4-year degree from a college or university is preferred.
• 1-2 years of event sales experience with private clubs, hotels, convention centers, or similar venues is preferred.
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours).
• Experience with Microsoft Office products, CRM, and event planning software.
• Familiarity with event billing and invoices, a plus.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.