Event Projects & Operations Specialist

AnitaB.org; United States; Remote; USD 66,000 - 69,000; Full time

Job summary

AnitaB.org seeks an Event Projects & Operations Specialist to support key events like the Grace Hopper Celebration. This remote position requires extensive event planning experience, project management skills, and the ability to work with various stakeholders to deliver successful experiences.

Benefits

Health Insurance

Vision and Dental Coverage

403(b) Discretionary Match

Qualifications

• 3+ years of experience in event planning/operations/management.
• Expertise in project management tools and vendor collaboration.
• Experience with both in-person and virtual events.

Responsibilities

• Support planning, operations, and production of key events.
• Manage logistics and ensure seamless attendee experience.
• Monitor budgets and timelines for assigned projects.

Skills

Event Planning

Project Management

Vendor Management

Communication Skills

Problem Solving

Technology Adaptability

Job description

AnitaB.org is a global leader committed to advancing careers and expanding economic opportunity within the tech industry. As a solution-oriented convener, we create programs and pathways that fuel human potential, ensuring individuals are seen, heard, and empowered to thrive in a rapidly evolving world of work.

We are driven by a bold mission: to get our community in tech skilled, hired, promoted, paid, and funded so they can lead, innovate, and shape a more impartial and sustainable future. Through dynamic programs, thought leadership, and gatherings like Grace Hopper Celebration, we build ecosystems of support where people can grow, connect, and lead without compromising who they are.

At AnitaB.org, we believe progress begins with truth, empathy, and the courage to reimagine what’s possible for everyone .

As the Event Projects & Operations Specialist, you will be supporting the planning, operations, and production of key events, including the Grace Hopper Celebration (GHC), the world’s largest conference for women and non-binary technologists. You will report to the Director, Global Events, and will provide support across multiple aspects of our event operations. You will also manage specific aspects of our events, such as Networking, Receptions, and Attendee Activations.

Here's what you'll do

• Responsible for supporting event operations, event platforms and on-site logistics, ensuring a successful and seamless experience for attendees while adhering to stakeholder expectations.
• Assisting Global Events team with attendee registration process, including online platforms and data collection.
• Contribute to the successful execution of GHC as well as other AnitaB.org events, by leading and managing assigned projects. Projects include but are not limited to Attendee Networking, Receptions, Activations, Lounges, Expo and Career Fair, in-person as well as virtual.
• Monitor and track the progress of internal and external partners as needed for the successful execution of assigned tasks and projects. Partners include Event Management Company, AV provider, catering, staffing, transport, shipping, and other vendors.
• Collaborate across departments on assigned projects and workstreams.
• Monitor and manage the budgets and timelines for assigned projects and workstreams.
• Complete additional tasks as assigned, which means to be agile and rise to the challenge: in service to our mission, from time to time, we do ask team members to take on, or volunteer to take on, additional or different duties outside of their formal job description.

Here's what we hope you'll bring

• Professionalism in team and external stakeholder interactions and communications, including honesty, integrity, respect.
• 3+ years of event planning/operations/management experience for large scale events.
• Project management expertise to execute complex events with extensive understanding of project management tools.
• Experience working with multiple vendors.
• Good understanding of all aspects of events: platforms, registration, operations, production, content.
• Ability to stay on task and meet multiple deadlines and deliverables, simultaneously, as well as keeping contributors on task.
• Ability to remain calm under pressure.
• Enthusiastic about learning and using new technology.
• Experience preparing and leading meetings with internal & external stakeholders.
• Experience with in-person and virtual events.
• Ability to travel as position requires.

AnitaB.org is proud to offer a remote, distributed workplace. Please know we cannot accommodate remote work outside of the United States. The salary range for this position is $66,523 - $68,818, plus competitive benefits, including health insurance, vision, dental and a 403(b) discretionary match. Consistent with pay equity best practices, we are proud to present only our best and final non-negotiable offer.

AnitaB.org is an inclusive community. We serve women in tech as part of our global mission, to promote workforce growth and leadership development.

AnitaB.org is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate on the basis of race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment.