Event Project Manager

HUDSON CITY CONSULTING LIMITED LIAB; New York (NY); On-site; USD 41,000 - 62,000; Full time

Benefits offered by this job

Holiday Pay

Employee discounts

Paid time off

401(k)

401(k) matching

Job summary

HUDSON CITY CONSULTING LIMITED LIAB is seeking an experienced Event Project Manager to oversee planning, coordination, and execution of large-scale events and branded experiences in NYC. You will serve as the primary liaison between clients, vendors, and internal teams, driving projects from concept to on-site delivery.

The ideal candidate is highly organized, proactive, and able to manage multiple projects and deadlines in a fast-paced environment.

Qualifications

• 3+ years in event planning, event production, project management, or related field.
• Experience managing large-scale events, installations, or complex projects.
• Strong project management, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience coordinating clients, vendors, and cross-functional teams.
• Experience in floral design, floral production, or event floristry.
• Bilingual in English and Spanish.
• Experience managing project budgets and cost tracking.

Responsibilities

• Oversee floral projects from initial client brief and planning through production, installation, and completion.
• Develop project timelines, schedules, task lists, and execution plans.
• Coordinate project details, specifications, quantities, budgets, and deadlines.
• Anticipate potential challenges and proactively address them to keep projects on track.
• Monitor project progress and ensure all deliverables are completed according to timelines.
• Serve as a primary point of contact for clients regarding project planning, updates, and execution.
• Coordinate with event planners, production companies, venues, and external vendors.
• Translate client briefs into clear internal production plans and ensure teams understand responsibilities.
• Oversee floral installation and event execution on-site and conduct final quality checks.

Skills

Event planning

Project management

Vendor coordination

Client communication

Floral design

Budget tracking

Multitasking

Bilingual EN/ES

Job description

Benefits:

• Holiday Pay
• Employee discounts
• Paid time off
• 401(k)
• 401(k) matching

We are seeking an experienced Event Project Manager to oversee the planning, coordination, and execution of our projects for large-scale events and branded experiences.

This role will serve as the primary point of coordination between clients, event partners, and the company’s internal teams, ensuring that every project moves smoothly from initial planning through on-site execution.

The ideal candidate is highly organized, proactive, and comfortable managing multiple projects, deadlines, and stakeholders in a fast-paced environment. A strong understanding of event production, floral design, and installation logistics is essential.

Event Planning & Project Management

• Manage floral projects from initial client brief and planning through production, installation, and completion.
• Develop project timelines, schedules, task lists, and execution plans.
• Coordinate project details, specifications, quantities, budgets, and deadlines.
• Anticipate potential challenges and proactively address them to keep projects on track.
• Monitor project progress and ensure all deliverables are completed according to agreed timelines and expectations.

Client & Vendor Coordination

• Serve as a primary point of contact for clients regarding project planning, updates, and execution.
• Gather client requirements, clarify expectations, and communicate project details accurately to internal teams.
• Coordinate with event planners, production companies, venues, and other external vendors.
• Manage changes, last-minute requests, and client feedback throughout the project.
• Maintain professional, proactive, and consistent communication with all stakeholders.

Internal Team Coordination

• Coordinate closely with the Design Director, Floral Designers, Production, Studio, Operations, and Logistics teams.
• Translate client briefs and event specifications into clear internal production plans.
• Ensure all teams understand their responsibilities, deadlines, and project requirements.
• Coordinate floral sourcing, materials, staffing, transportation, and installation needs.
• Follow up on outstanding tasks and ensure all departments are aligned before event execution.

On-Site Event Execution

• Oversee floral installation and event execution on-site, ensuring work is completed according to approved designs and specifications.
• Coordinate installation schedules, team assignments, and logistics.
• Troubleshoot operational challenges and make timely decisions during event execution.
• Conduct final quality checks to ensure floral work meets company standards and client expectations.
• Ensure proper breakdown and completion of assigned responsibilities when required.

Requirements

• 3+ years of experience in event planning, event production, project management, or a related field.
• Experience managing large-scale events, installations, or complex projects.
• Strong project management, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Experience coordinating clients, vendors, and cross-functional teams.
• Strong problem-solving skills and ability to anticipate operational needs.
• Ability to work flexible hours, including early mornings, evenings, and weekends depending on event schedules.
• Professional presence and ability to represent the company when working with high-profile clients.
• Experience in floral design, floral production, or event floristry.
• Familiarity with floral sourcing, installation logistics, and event production workflows.
• Experience working with luxury brands, hospitality, or corporate events.
• Bilingual in English and Spanish.
• Experience managing project budgets and cost tracking.

What We Offer

• The opportunity to work on large-scale events and high-profile brand experiences in NYC.
• Direct collaboration with creative and operational leadership.
• A dynamic, collaborative environment within a growing luxury floral and experiential design studio.
• Competitive compensation based on experience.

Schedule: Monday to Friday from 8am to 5pm (overtime as needed based on project needs)

Pay: $30-$45/hr.