Event Production Manager

Faena Rose; Miami Beach (FL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Vacation and PTO

Job summary

Faena Rose Miami Beach seeks an experienced Event Production Manager to own end-to-end production for 80+ high-profile events annually. You will lead on-site execution, drive floorplans, BEOs, and run-of-show, while coordinating with VIP talent and vendors.

You will manage a small production team, ensure budgets stay on target, and provide proactive executive updates. This role requires calm leadership under pressure in a luxury hospitality setting.

Qualifications

• 5+ years in event production with end-to-end ownership of BEOs, floorplans, and run-of-show.
• Proven ability to manage production teams and coordinate with cross-functional partners.
• Strong budget discipline and on-site problem solving under pressure.

Responsibilities

• Own full-cycle event production from build-up to teardown for 80+ events per year.
• Create, manage, and submit Banquet Event Orders (BEOs) and floorplans.
• Direct lighting, AV, and production crews on-site and coordinate VIP talent logistics.
• Maintain complete event briefs/debriefs and manage budget tracking per event.
• Lead and schedule 1–2 Production Assistants, ensuring consistent standards.

Skills

Event production

People management

Budget tracking

On-site leadership

VIP talent coordination

Tools

ClickUp

PeopleVine CRM

Job description

Faena Rose is an exclusive, art and culture-based private members community founded on the principles of art, culture, community, and VIP access. Faena Rose brings together its dynamic community of like-minded innovators, entrepreneurs, industry leaders, artists, and cultural influencers through a year-round calendar of engaging and transformative cultural experiences.

FAENA GROUP

Founded in Argentina by Alan Faena, Faena Group is a pioneering business specializing in the creation of one-of-a-kind holistic environments anchored in cultural experiences and socially responsible projects, ranging from residences and hotels to art and cultural spaces.

POSITION OVERVIEW

Faena Rose produces 80+ events per year for a private and exclusive high-net-worth patron community. This role owns full production execution for every event — from BEO to floorplan to final debrief — and leads the on-the-ground team that makes it happen. It is not a programming or curatorial role: creative direction and event concepts come from our programming team. This role takes a confirmed event and delivers it flawlessly, on budget, and fully documented, while managing the people who make it happen.

This is a high-volume, high-pressure, roll-up-your-sleeves, lead-by-example role. You will be at most events in person, managing your team's schedule, solving problems on the spot, and holding the production standard that has made Faena Rose's venue and vendor relationships work for the last decade.

You will be the go-to execution lead across all 80 events a year — the person the production team looks to for direction on-site, and the person executive leadership looks to for a clear, timely read on what needs their decision or attention to make each event land.

REPORTING STRUCTURE & KEY PARTNERSHIPS

• Reports to: Senior Manager of Production Planning and the GM
• Direct reports: 1-2
• Key collaborators: General Manager, Marketing Manager, Member Relations Team, Financial Controller, in-house & third-party Special Events and Banquet teams, Faena Hotel department managers and outlet teams
• Budget Authority: Owns budget and expense tracking per event, within department guidelines

SUCCESS METRICS

• Member & patron event feedback: Average score of 9 or above per event
• Budget discipline: Manage 5-figure spend per event; stay within approved budget
• Project management hygiene: Zero overdue tasks in ClickUp per event
• BEO management: Proper creation, management, and on-time submission for every event
• Venue & vendor relationships: Successful, professional stewardship of hotel and venue outlet relationships as a representative of Faena and Faena Rose
• Documentation: Complete event briefs and debriefs across all events (up to 80/year)

DUTIES AND RESPONSIBILITIES

• Full-cycle event production: Own every detail of cultural and conference event production, start to finish — from initial build-up through on-site execution to full teardown
• BEOs: Create, manage, and submit Banquet Event Orders for approval and execution
• Floorplans & run-of-show: Build and manage floorplans, run-of-show documents, and all logistics-related planning
• Lighting, AV & camera crews: Direct and coordinate lighting, AV, and camera/production crews on-site to ensure every event is properly produced and captured
• VIP talent & high-profile speakers: Manage the on-site experience for VIP talent and high-profile speakers with the discretion, polish, and responsiveness the moment requires
• Equipment & storage management: Own equipment upkeep and inventory between events, and manage production storage so gear is ready, accounted for, and in good condition
• Cross-outlet coordination: Coordinate directly with Faena Hotel department managers and team members from other outlets on all of the above — space, timing, equipment, and staffing
• Budget & expense tracking: Track budget and expenses per event, keeping spend on target and fully reconciled
• Venue & vendor relationships: Book event venues (in-house and off-site), and source, manage, and maintain relationships with third-party vendors — representing Faena and Faena Rose's standard in every interaction
• On-site execution: Be present for the majority of events, leading load-in, load-out, and real-time problem-solving with calm, composure, and sound judgment
• Talent logistics: Book talent travel, accommodations, and car service; manage post-event thank-you gifts
• Executive communication: Brief executive leadership clearly and proactively on the key event components that need their decision or attention — flagging risks early, not after they become problems
• Documentation: Maintain complete, well-organized event briefs and debriefs for every event — up to 80 per year
• Project management discipline: Keep ClickUp fully current per event, with zero overdue tasks
• Cross-functional support: Collaborate with Marketing on the communications calendar and event promotion across platforms
• Team leadership: Manage and schedule 1–2 Production Assistants across up to 80 events per year, ensuring coverage, clear task ownership, and consistent standards on-site

SKILLS & ABILITIES & Qualificiations

• Calm, decisive problem-solver under real-time pressure — this is a doer role, not a delegator-only role
• 5+ years in event production, with direct experience owning BEOs, floorplans, and run-of-show documents end to end
• Proven experience managing people — scheduling, delegating, and holding a production team accountable in a live, high-pressure environment
• Hands-on experience in both cultural/social event production and conference/meeting production
• Working knowledge of lighting and AV production, and experience working with camera/content production crews on-site
• Direct experience managing logistics and on-site experience for VIP talent or high-profile speakers
• Experience owning equipment and storage management between events
• Financially literate — comfortable owning budget tracking and expense reconciliation per event, not just following a budget someone else built
• Strong communicator across two very different audiences: hands-on direction for the production team, and clear, concise briefings for executive leadership on what needs their decision
• Flexible schedule — evenings, weekends, and holidays as the event calendar requires; presence at the majority of events is expected
• Preferred: Top Luxury hotel or high-end hospitality event experience
• Preferred:Prior people-management experience in a hospitality or production environment
• Preferred: Familiarity with PeopleVine or similar CRM platforms
• Preferred: Proficiency with ClickUp or comparable project management tools

PHYSICAL REQUIREMENTS

• This is a doer execution role that moves between venues and involves packing and unpacking with the production team at large.
• Ability to move safely on uneven terrain or in confined spaces
• Ability to see and respond to dangerous situations
• Ability to remain in a stationary position for 8 hours or more
• Ability to lift or carry up to 40 lbs

YOUR LEGACY

The Event Production Manager will be remembered as the steady hand behind the curtain, ensuring that every Faena Rose Miami Beach gathering runs seamlessly. Their tenure will be defined by meticulous planning, smooth coordination with vendors and partners, and flawless execution that allows members to simply enjoy the moment. With a quiet precision, they create the structure and flow that bring Faena’s devotion to art, culture, and exceptional human connection to life.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties assigned by their manager.

Faena Rose is an Equal Opportunity Employer.

Faena Rose offers a competitive benefits package, including medical, dental, and vision insurance; a 401(k) retirement plan with employer match; a vacation and PTO package; and additional fringe benefits.

All your information will be kept confidential according to EEO guidelines.