Event Producer - Contract

ADVOC8, Inc.; Charlotte, Northern (NC, KY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

ADVOC8, based in Charlotte, NC, is seeking a versatile Event Producer to own end-to-end experiential projects from concept to delivery. You will lead production plans, manage budgets, coordinate with warehouse and operations, and ensure timely, on-budget results while collaborating with clients and internal teams.

This role requires 4–7+ years of experience, strong vendor management, travel up to 30%+, and a hands-on approach to logistics and on-site execution.

Qualifications

• 4-7+ years in experiential production or related field.
• Experience owning projects end-to-end for brands/agencies.
• Budget management and reconciliation experience.
• Vendor negotiation and relationship management.
• Client-facing production leadership and cross-team collaboration.
• Proficiency with event logistics and on-site execution.
• Willingness to travel up to 30%+ and lift 50 lbs.

Responsibilities

• Own end-to-end production of small to mid-scale experiential projects.
• Lead defined workstreams within larger programs.
• Translate concepts into actionable production plans.
• Establish timelines, workbacks and execution frameworks.
• Maintain project documentation across all phases.
• Coordinate logistics, fabrication and technical production elements.
• Lead onsite execution and ensure safety and plan adherence.
• Support and mentor Associate Producers and Coordinators.

Skills

End-to-end production

Budget management

Vendor management

Onsite production

Team mentoring

Client communication

Project tools (PM)

Tools

Monday.com

Harvest

Job description

ADVOC8 is searching for a versatile, self-motivated Event Producer who is excited about bringing experiential ideas to life from concept through delivery. This person will own end-to-end production of small to mid-scale experiential projects and lead defined workstreams within larger, more complex programs, ensuring every project is delivered on time, on budget and aligned with client goals. Alongside production leadership, this role will partner with our warehouse and operations team on event kit logistics — from packing and quality control through shipping and onsite readiness — so nothing falls through the cracks between the office and the field. They are detail-oriented, financially disciplined, and care deeply about ensuring our clients always have a positive experience. Comfortable managing vendors, guiding junior team members, and collaborating across internal teams, clients and partners, this is an excellent opportunity for an experienced producer ready to take on greater ownership, complexity and scope.

RESPONSIBILITIES

• Own end-to-end production of small to mid-scale experiential projects
• Lead defined workstreams within larger, more complex programs
• Translate creative concepts into actionable production plans
• Establish and manage timelines, workbacks and execution frameworks
• Ensure core project processes are followed (kickoffs, tacticals, recaps, debriefs)
• Maintain accurate and complete project documentation across all phases

Budget & Financial Management

• Build and manage project budgets, estimates and reconciliations
• Track financial performance and flag risks early
• Support margin protection through disciplined financial oversight
• Partner with internal teams on billing and financial processes
• Source, coordinate and manage production vendors and partners
• Negotiate scopes, pricing and timelines with guidance as needed
• Ensure vendor deliverables align with project expectations and standards
• Coordinate logistics, fabrication and technical production elements

Client Communication & Partnership

• Serve as production lead for assigned projects and workstreams
• Communicate timelines, logistics and execution details clearly
• Partner with Client Services to ensure aligned communication
• Participate in client meetings and presentations as production lead or contributor

Creative & Cross-Functional Collaboration

• Partner with Creative and Client teams to ensure concepts are feasible and aligned with budget
• Provide production-informed input during concept development and execution
• Ensure alignment across Production, Creative and Client Services throughout the project lifecycle

Event Kit & Warehouse Logistics

• Partner with our fulfillment team to plan and oversee event kit assembly, packing and quality control for assigned projects
• Ensure kits are accurately scoped and labeled, anticipating what field teams will need onsite before it becomes a problem
• Coordinate shipping timelines, load‑in/load‑out logistics, drayage and advance warehouse needs with vendors and internal operations teams
• Track kit inventory for assigned programs and flag reorder or replacement needs
• Troubleshoot logistics issues in real time, whether working remotely or onsite

Onsite Execution

• Lead or support onsite execution for assigned projects
• Ensure execution is organized, safe and aligned with plan
• Troubleshoot issues in real time and maintain professionalism under pressure
• Support project close‑out and post-event documentation

Team Support & Delegation

• Support and guide Associate Producers and Coordinators on assigned projects
• Delegate workstreams clearly and ensure accountability
• Contribute to team effectiveness through organization and communication

Professional Development

• Stay up-to-date on industry trends, experiences, events and technology

SKILLS & QUALIFICATIONS

• 4-7+ years of experience in the experiential production industry or a closely-related field, including experience owning projects end-to-end; previous brand or agency experience preferred
• Demonstrated experience building, managing and reconciling project budgets, with a strong understanding of margin protection
• Proven experience sourcing and negotiating with vendors and partners on scope, pricing and timelines
• Track record serving as a client-facing production lead, with the confidence to communicate directly with client stakeholders
• Experience guiding, delegating to and supporting junior team members (e.g., Associate Producers, Coordinators)
• Working knowledge of event logistics fundamentals (load‑in/load‑out, drayage, advance warehouses, shipping to venues) and comfort coordinating with warehouse/operations teams on kit assembly, packing and quality control
• Ability to anticipate on‑site production needs from a logistics perspective — you know what a team needs in the field before they ask
• Strong problem‑solving skills with the ability to anticipate challenges and find creative solutions
• Strong communication skills, detail-oriented, organized and efficient
• Ability to own and balance multiple projects and meet deadlines
• Enjoys research and is willing to put in the extra effort to solve challenges
• Client facing professionalism, collaborative, self‑motivated, and proactive with a positive, solutions‑oriented mindset
• Proficiency in Google Suite, Microsoft PowerPoint, Microsoft Word, and Acrobat, with hands‑on experience in project management and time tracking tools such as Monday.com and Harvest
• Can work flexible hours including some nights and weekends
• Is comfortable traveling 30% or more locally, nationally, and internationally
• Ability to remain in a stationary position for an extended period of time
• Ability to lift and/or move boxes and equipment up to 50 lbs. (with assistance)
• Ability to position self under tables or stages, and/or lower self to floor
• Ability to manage priorities and adhere to deadlines
• An interest in brand storytelling, audience engagement, and experiential marketing strategies
• Passion for experiential marketing, events, and brand activations
• Aligned with and committed to ADVOC8’s core values; represents them in daily work:
• Better Together – Collaborative soul who’s open to new ideas, sharing successes and being part of a team
• Level Up – High standards, never settling for the status quo or what we did last time
• Hustle Smarter – Entrepreneurial, roll‑up‑your‑sleeves spirit, tempered by the courage to identify smarter ways of doing things
• Celebrate Differences – Highly empathetic personality who values individual perspectives
• Outcome Over Income – Extensive experience and demonstrated success in client relationship management
• Protect the Respect – Navigates conflict with an emphasis on transparency and diplomacy
• Engineer Exceptional Value – Inspired by outside‑the‑box thinking that yields outstanding ROI for our clients and projects
• Embrace Change – Recognize situations that require flexibility and craft creative solutions on the fly

Other Requirements

• Successful completion of applicable background checks

What We Offer

• Compensation commensurate with experience
• Impact: Build operational systems and processes for a growing division serving major tech and entertainment brands
• Learning: Work cross‑functionally with creative agency production team while developing logistics expertise
• Environment: Small collaborative team with direct access to leadership
• Clients: Support high‑profile programs for YouTube, Google, TikTok, Niantic, and other innovative brands

Location & Logistics

• Based in Charlotte, NC at our warehouse facility
• In-person role with daily warehouse presence required
• Occasional travel to client sites or vendor facilities possible but not frequent
• Standard business hours with occasional flexibility needed for event timelines

This is a contract role with an initial three-month term. Because the position is tied to a specific project, the role is budgeted as a contract, however there is potential to extend the engagement into a full‑time employee role if it’s a great fit.

At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don’t meet all qualifications.

ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.

About ADVOC8

At ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.

&drop is the brand merchandise and promotional products division of ADVOC8 creative agency, serving major brand clients including Google, YouTube, TikTok, and PokémonGO. We specialize in strategic, creative merchandise solutions from complex event kits and experiential programs to comprehensive branded goods strategies. We're a boutique agency that thinks like a creative partner, not a commodity distributor.