Event Producer

Shannon Warner Events, LLC; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading events company in Los Angeles is seeking a proactive Event Producer with 3-5+ years of experience to manage all aspects of event planning and execution. The successful candidate will creatively direct events, oversee logistics, and ensure client satisfaction while adhering to budgets and timelines. This is a full-time role requiring hands-on involvement and the ability to adapt quickly in a fast-paced environment.

Qualifications

• 3-5+ years of non-internship experience as an Event Producer.
• Minimum 2 years experience in set or interior design.
• Proven experience in the Food and Beverage industry.

Responsibilities

• Create comprehensive event plans including timelines and budgets.
• Oversee all logistical aspects of the events.
• Manage event budgets and negotiate contracts.

Skills

Organizational skills

Creativity

Communication

Interpersonal abilities

Tools

CAD

Vectorworks

SketchUp

Google Suite

Adobe Creative Suite

Job description

As an Event Producer, you will play a pivotal role in planning, coordinating, and executing a wide range of events, ensuring they align with the client's vision and objectives. This dynamic position requires a combination of creativity, design skills, organizational skills, and excellent communication abilities to successfully bring events to life.

We are looking for someone who thrives in a fast-paced, ever-evolving environment . In an industry where things change on a dime, this individual must be resourceful, able to pivot quickly, and comfortable juggling multiple priorities at a high level.

You must be able to wear many hats. This role requires hands-on involvement in every aspect of event planning and execution. You will be expected to :

• Create comprehensive event plans, including timelines, budgets, and contingency strategies
• Design and produce event layouts and resource activations
• Coordinate with rental companies, caterers, venues, and staffing partners to bring each event to life
• Troubleshoot problems in real-time while maintaining professionalism and a solutions-oriented mindset

We’re seeking someone who is proactive, detail-oriented, and comfortable taking ownership from concept through execution.

This is a full-time role beginning mid-August 2025.

Responsibilities : 1. Event Planning

• Collaborate with clients to understand their event goals and vision.
• Develop comprehensive event plans, including timelines and budgets
• Identify and secure suitable event venues, rentals, catering and A / V

2. Logistics and Coordination

• Oversee all logistical aspects of events, such as setup, breakdown, transportation, and on-site coordination.
• Coordinate with vendors, suppliers, and contractors to ensure seamless execution of event plans.
• Manage internal event staff, providing clear instructions and ensuring everyone is aligned with the event objectives.

3. Budget Management

• Manage event budgets and work with internal bookkeeper to stay on track
• Negotiate contracts with vendors and suppliers to secure favorable terms and pricing.

4. Creative Direction

• Contribute to the creative development of events, including themes, decor, and overall aesthetic.
• Collaborate with designers, florists, and other creative professionals to bring the event vision to life.

5. Client Communication

• Maintain regular communication with clients.
• Address client concerns, provide updates, and ensure their satisfaction with the event outcomes.

6. Post-Event Evaluation

• Conduct post-event evaluations to assess the success of the event.
• Gather feedback for continuous improvement.

Qualifications :

• 3-5+ years of non-internship experience as an Event Producer or similar role.
• Minimum 2 years experience using either CAD, Vectorworks or SketchUp
• Minimum 2 years experience with design - preferably set design or interior design
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Creativity and the ability to think on your feet.
• Proficient in event management software Google Suite.
• Knowledge of current industry trends and best practices.
• Proven experience in the Food and Beverage industry.
• Adobe Creative Suite a plus.
• Must be located in Los Angeles, CA
• Must be willing to work in-office 5 days a week
• Must be willing to frequently work and travel during evenings and weekend hours, as required, to meet deadlines and work events

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