Event Producer

PRA Business Events; Honolulu (HI); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Short-term and Long-term Disability

Job summary

PRA Events in Hawaii is seeking an experienced Event Producer to oversee logistical management, run sheets, vendor coordination, and on-site execution for programs across the Hawaiian Islands.

You will manage client relationships, budgets, staffing, and travel to neighboring islands, ensuring events run smoothly with a detail-oriented, hands-on approach.

Qualifications

• 1+ years of experience in Event Management of corporate meetings and client events.
• Excellent interpersonal and communication skills with a diverse group of clients, vendors and coworkers.
• Ability to present information clearly to clients, vendors and hoteliers.
• Ability to multitask and manage multiple programs with different deadlines.

Responsibilities

• Responsible for the logistical management and operational execution of client events and programs pre- and post-production.
• Serves as the primary client contact during pre-planning and operation, ensuring client satisfaction and retention.
• Manage vendor quotes, orders and required services.
• Coordinate shipping, trucking, load lists and product pull lists.
• Develop run sheets, timelines, show flows and event blueprints.
• Oversee event staff, contracted vendors and entertainers.
• Manage décor, floral, branding, signage and custom projects.
• Attend client meetings virtually and in-person.
• Serve as hotel and client point of contact during planning and onsite.
• Troubleshoot issues to ensure smooth event execution.
• Create and manage program budgets.
• Submit preliminary and final billing statements for every program.

Skills

Event Management

Interpersonal Skills

Communication

Multitasking

Flexible Hours

Travel Readiness

Job description

Event Producer

PRA Events is seeking a reliable and qualified Event Producer who is detail-oriented with an ability to multitask in a dynamic fast-paced and hands-on work environment. We are looking for someone with a positive, can-do attitude to oversee and organize events across the Hawaiian Islands

Applicants must reside in Hawaii to be considered for this role.

Responsibilities (include, but not limited to):

• Responsible for the logistical management and operational execution of client events and programs pre-and post-production
• Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
• Management of all vendor quotes, orders and acquiring required services
• Management of all shipping and trucking, load lists and product pull lists
• Develop run sheets/full detailed timelines, show flows and event blueprints
• Management of event staff, contracted vendors, and entertainers
• Management of all event décor, floral, branding, signage and custom projects
• Attend required client meetings both virtually and in-person
• Point of contact for hotel and client during planning process and onsite
• Ensure event is completed smoothly and step up to resolve any problems that might occur
• Creation and management of program budgets
• Responsible for submitting preliminary and final billing statements for every program

Qualifications

• 1+ years of experience in Event Management of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred
• Excellent interpersonal and communication skills with a diverse group of clients, vendors and coworkers
• Ability to effectively present information and respond to questions from clients, vendors and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Must be able to work well with all levels of management and staff, hoteliers, clients and vendors
• Must be able to work flexible hours including weekends, evenings and holidays
• Must be able to travel to neighboring islands

Salary: $80,000 - $90,000 per year. Based on experience.

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and others.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

• Activations
• Experiential Marketing
• Event Strategy
• Experience Design
• Interactive Installations
• Themed Events & Décor
• Adventures & Excursions
• Dining & Culinary Experiences
• Entertainment & Performances
• ESG & Social Impact Integration
• Team Building & CSR
• Transportation & Logistics
• Meeting Management
• AV Management
• Content & Messaging
• Content Design & Production
• Demo Experiences
• Theatrical Design & Delivery