Event Planner / Travel Assistant

Inservio NY; New York (NY); Remote; USD 64,000 - 71,000; Full time

Job summary

This innovative firm is seeking a dedicated House Manager and Event Planner to support a successful entrepreneur in New York City. The ideal candidate will excel in travel coordination and event management, ensuring seamless experiences for the principal. This full-time role offers the flexibility of working from home while requiring on-site presence for events. Responsibilities include booking travel, managing budgets, and planning memorable events. If you're a proactive individual with a knack for organization and a passion for hospitality, this position is perfect for you.

Qualifications

• 5+ years of experience as a travel coordinator for high-end clientele.
• Comfortable working in a fast-paced environment with changing schedules.

Responsibilities

• Manage all travel bookings and event planning for a successful entrepreneur.
• Coordinate guest travel and manage house rentals for events.

Skills

Travel Coordination

Event Planning

Budget Management

Technology Proficiency

Communication Skills

Tools

Google Docs

Slack

Job description

Direct message the job poster from Inservio NY

House Manager | Executive Personal Assistant | Chief of Staff

Job Description

Event Planner / Travel Assistant

Team Overview:

This role will work for a successful entrepreneur based out of New York City. The role is a work-from-home, on-call position responsible for travel, event management, and concierge-related tasks. The role does not include executive assistant or household management work, which are handled by others.

Position Overview:

The is a full-time, dual role position responsible for booking and monitoring all travel and planning events for a single, successful entrepreneur based in NYC. The position is work from home, but requires being located in NYC to be on-site for all events.

• Double-book restaurant reservations on Thu, Fri, and Sat for the principal.
• Network with hostesses at the best restaurants to ensure ideal bookings

Travel-related tasks:

• Book all travel for principal
• Research best hotels, flight options, and restaurants in each location
• Stay in the know of the best and highest rated restaurants, resorts and events around the world.
• When the principal is traveling (approx. 25% of the time) without a group, be on-call (even if the principal is in international time zones) and always “call ahead” for every component of the itinerary. For example, before a driver meets the principal, call ahead to make sure they are on time. Before the principal arrives at the hotel, call ahead to check him in
• When principal is traveling with a group (see below), fly-in before to review house and be on-site to act as House Manager
• Set up the property to the principal's liking, oversee the hired staff to ensure the highest quality of service is provided.

Event management responsibilities:

• Plan recurring events for the principal, as well as coordinating all guest travel, including:
• House rentals each year, including coordinating large groups of ~15 people, each for Coachella, New Years, and 1-2 other destinations
• Annual birthday trip
• For villa rentals, generate different concepts to plan approximately one theme party each month, at a new location in NYC, including DJ, magician/dancers, etc., for approximately 50 people

Requirements or Skill Sets:

• 5+ years working as a travel coordinator or concierge for high-end clientele
• Always-on, 24x7 mentality. Will be required to work off hours when principal is traveling or overseas
• Financially astute, comfortable with budgeting, using spreadsheets, and assessing costs
• Cost-conscious - spend money wisely and within budget
• Good with technology. Comfortable communicating via email and Slack, using Google Docs, and spreadsheets
• Comfortable working in a fast-paced environment and managing an ever-changing schedule.
• Team player but take charge when the situation commands it
• Goal-oriented with a ‘can do attitude’

Additional Requirements:

Must be eligible to work in the US - no exceptions

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Travel Arrangements and Hospitality

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