Event Planner

American Century Services, LLC; Kansas City (MO); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Bonus plan

Generous PTO

401k with company match

Tuition reimbursement

Job summary

American Century Investments seeks an experienced Event Planner to support client, corporate, and employee events, including the marquee American Century Championship. You will coordinate registrations, guest communications, hotel and transportation, and vendor relations while maintaining accurate documentation and staying within budget.

The hybrid role is based in Kansas City, MO, with periodic travel and on-site support.

Qualifications

• Bachelor's degree or equivalent education/experience in events or marketing.
• Minimum five years supporting meetings, events, or related programs.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication; detail-oriented.
• Collaborative, client-focused mindset with senior planners and vendors.
• Discretion, judgment, and escalation when needed.
• Adaptability and problem-solving under pressure.
• Interest in evolving technology and AI-enabled tools for efficiency.
• Demonstrates Winning Behaviors: Client Focused, Courageous, Collaborate.

Responsibilities

• Assist with development and execution of client, corporate, and employee events.
• Support marquee events like the American Century Championship and smaller workstreams.
• Coordinate registrations, guest communications, hotel/transport, and materials.
• Manage budgets, invoices, and expense reconciliation with senior planners.
• Prepare event staffing, schedules, and volunteer instructions.
• Maintain event documentation, reports, and post-event lessons learned.
• Collaborate with Marketing, Sales, IT and other departments as needed.
• Ensure compliance with privacy, risk, and firm processes.
• Travel periodically for non-local events; work evenings/weekends when required.

Skills

Event planning

Project management

Budgeting

Vendor coordination

Communication

Stakeholder management

Problem-solving

Attention to detail

Team collaboration

Education

Bachelor's degree in event management, hospitality, marketing, communications, business, or related field

Tools

Cvent

Salesforce

Workfront

Microsoft Office

Job description

About Us

American Century Investments® is a leading global asset manager with over 65 years of experience helping a broad base of clients achieve their financial goals. Our expertise spans global equities and fixed income, multi-asset strategies, ETFs, and private investments.

Privately owned and independent, we focus solely on investment management. But there’s an unexpected side to us, too. We direct 40% of our dividends every year—over $2 billion since 2000—to the Stowers Institute for Medical Research. Our ongoing financial support drives the Institute’s breakthrough work and mission of defeating life‑threatening diseases like cancer and Alzheimer’s. So, the better we do for our clients, the more we can do for everyone.

All who work here around the globe are inspired every day by the unique difference our hard work can make in so many lives. It shows in the curiosity we bring to every initiative, the deep relationships we build with our clients, and the way we treat each other in the hallway. If you’re excited to learn more about us, we can’t wait to learn more about you.

Role Summary

The Event Planner supports the planning and execution of client, corporate, and employee events by coordinating event details, maintaining accurate information, and helping ensure a consistent attendee experience.Working closely with the Events team, this role provides hands‑on support for registration, guest communications, hotel rooming, transportation, event materials, vendor coordination, staffing, on‑site execution, and post‑event closeout. The Event Planner will contribute to complex, high‑profile programs, including the American Century Championship, while independently coordinating smaller events and assigned event workstreams.This role is well suited for a collaborative, detail‑oriented professional who enjoys managing logistics, anticipating and solving problems, learning from experienced event professionals, and helping bring event plans to life.

This hybrid position will be based out of our Kansas City, Missouri office.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without visa sponsorship, now or in the future.

How You Will Make an Impact

• Support event planning and execution: Assist senior event planners with the development and execution of client, corporate, and employee events, with the biggest focus being our marquee annual American Century Championship event hosting high‑profile executives, clients, and partners.
• Coordinate event details: Track assignments, timelines, deliverables, approvals, and event logistics to help ensure work is completed accurately and on schedule. This involves liaising with several departments across the organization including other Marketing department colleagues, Sales, and IT.
• Manage registration activities: Support the creation and maintenance of registration websites, monitor registrations, process attendee changes, respond to routine attendee questions, maintain confirmation records, and prepare registration reports.
• Assist with guest communications: Draft, proofread, format, and distribute invitations, confirmations, reminders, itineraries, event updates, and other attendee communications with guidance from senior event planners.
• Coordinate hotel and transportation needs: Assist with rooming lists, reservation changes, arrival and departure information, transportation schedules, and related guest details.
• Support vendor and venue coordination: Help collect proposals, organize vendor information, confirm services, track deadlines, maintain contact information, and communicate routine updates under the direction of a senior event planner.
• Maintain event documentation: Organize event files, planning documents, attendee records, compliance materials, approvals, contracts, invoices, reports, and post‑event documentation.
• Support budget administration: Track event expenses, obtain invoices, assist with reconciliation, and maintain supporting budget documentation. Escalate discrepancies or potential budget concerns to senior event planners.
• Coordinate event materials: Partner with internal teams and external vendors to help develop, proofread, order, organize, ship, and distribute signage, name badges, printed materials, gifts, supplies, and other event‑related items.
• Provide on‑site event support: Assist with event setup, registration, guest arrivals, hospitality areas, meeting rooms, transportation, signage, supplies, and other assigned operational responsibilities.
• Support event staffing: Help prepare staffing schedules, volunteer instructions, contact lists, briefing materials, and other resources needed for event execution.
• Contribute to post‑event evaluation: Compile attendee feedback, participation information, budget details, and stakeholder input; assist with reports and document lessons learned for future events.
• Follow compliance and risk requirements: Maintain required documentation and follow established approval, privacy, regulatory, risk, and firm processes.

What You Bring to the Team (Required)

• Bachelor's degree in event management, hospitality, marketing, communications, business, or a related field, or an equivalent combination of education and experience.
• At least five years of experience supporting meetings, events, hospitality programs, marketing initiatives, client programs, or related projects.
• Strong organization and attention to detail, with the ability to manage multiple assignments, deadlines and changing priorities.
• Clear, professional written and verbal communication skills, including the ability to proofread materials and maintain accurate event information.
• A collaborative, client-focused approach when working with senior planners, internal partners, vendors, event staff, and attendees.
• Sound judgement, discretion, and the ability to recognize when questions, issues, or decisions need to be escalated.
• Adaptability and problem‑solving skills, with the ability to remain composed and solutions-oriented when unexpected challenges arise.
• Commitment to use and maintain continuous curiosity about new technology, automation, and AI‑enabled tools to improve efficiency and work quality.
• Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven.

Additional Assets (Preferred)

• Experience with Cvent or a comparable event registration platform preferred.
• Familiarity with Salesforce, Workfront, Microsoft applications or similar business tools preferred.
• Experience in financial services or another regulated industry is preferred.

Work Environment and Expectations

• Periodic travel is required to support non‑local events.
• Evening and weekend work is periodically required based on the event schedule.
• The role requires extended periods of standing and walking during events and may involve transporting light event materials.

The above statements are not intended to be a complete list of all responsibilities, duties, and skills required.

What We Offer

• Competitive compensation package with bonus plan
• Generous PTO and competitive benefits
• 401k with 5% company match plus annual performance‑based discretionary contribution
• Tuition reimbursement, formal mentorship program, live and online learning

Learn more about our benefits and perks.

Employees are required to be in the office on a scheduled frequency. Adherence to this schedule is essential to fulfilling the expectations of the role.

American Century Investments is committed to complying with the Americans with Disabilities Act and all other applicable Equal Employment Opportunity laws and regulations. As such, American Century strives to provide a reasonable accommodation to any qualified individual under the ADA to perform essential job functions.

We encourage people of all backgrounds to join us on our mission. If you require reasonable accommodation for any aspect of the recruitment process, please send a request to [e-mail]. All requests for accommodation will be addressed as confidentially as practicable.

American Century Investments believes all individuals are entitled to equal employment opportunity and advancement opportunities without regard to race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age for individuals forty years of age and older, military and veteran status, sexual orientation, and any other basis protected by applicable federal, state and local laws. ACI does not discriminate or adopt any policy that discriminates against an individual or any group of individuals on any of these bases.

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American Century Proprietary Holdings, Inc. All rights reserved.