Event Planner

Insight Global; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Cboe Global Markets is seeking an experienced Event Planner in Chicago to plan, coordinate, and execute corporate events aligned with strategic goals. The role involves collaboration with internal teams, vendors, and clients, ensuring hospitality standards and seamless event delivery.

The position requires 2+ years in event planning, a bachelor’s degree or equivalent experience, and the ability to work a four-day in-office schedule in downtown Chicago.

Qualifications

• 2+ years of event planning or coordination experience.
• Bachelor’s degree or equivalent professional experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication, with ability to work independently.

Responsibilities

• Plan and execute corporate events, meetings, conferences, and special functions.
• Coordinate with internal stakeholders to set goals, audiences and success metrics.
• Manage venues, vendors, catering, transportation, and staffing.
• Create and maintain event registration websites and attendee data.
• Develop relationships with sponsors and service providers to ensure flawless execution.
• Serve as on-site host and manage post-event reporting and budgets.

Skills

Event planning

Vendor coordination

Budget management

Multitasking

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Excel

Event planning software

Registration software

Job description

Job Description

At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting‑edge trading, clearing and investment solutions to market participants around the world. We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to ‘go for it’ and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities.

To support strong partnership and team connection, this role follows a four day in office work model.

Location Overview

Cboe HQ is located in the historic Old Post Office district, it’s a landmark that blends classic architecture with modern amenities. The building features expansive spaces with high ceilings and large windows, offering an abundance of natural light and panoramic views of the city skyline and the Chicago River. With its prime location in the heart of downtown, the OPO Building provides easy access to major transportation hubs, including Union Station and multiple CTA lines, making it convenient for commuters. The building is home to a variety of amenities, including restaurants, a fitness center, and collaborative workspaces, creating a vibrant and dynamic work environment in one of Chicago's most iconic areas.

Role Overview

The Event Planner is responsible for planning, coordinating, and executing corporate events that align with Cboe’s strategic goals and deliver meaningful experiences for internal and external audiences. This role collaborates with business units to define event objectives, coordinates logistics across venues, and ensures high standards of hospitality and professionalism. Events may be held onsite or offsite, and the planner will serve as a key point of contact throughout the event lifecycle.

Your Responsibilities

• Plan and execute corporate events, including meetings, conferences, and special functions.
• Collaborate with internal stakeholders to define event goals, target audiences, and success metrics.
• Manage logistics including venue selection, vendor coordination, catering, transportation, and staffing.
• Build and maintain event registration websites; manage attendee data and reporting.
• Develop and maintain relationships with vendors, sponsors, and service providers.
• Ensure consistent hospitality standards across all events.
• Prepare event proposals, budgets, and post‑event reports.
• Provide high‑touch support for executive‑level meetings, client events, leadership programs, and strategic corporate initiatives.
• Serve as on‑site host, ensuring smooth execution and guest satisfaction.
• Coordinate post‑event activities including budget reconciliation, communications, and survey distribution to evaluate success metrics and ROI.
• Track, manage, and reconcile event budgets while maintaining financial stewardship and identifying opportunities for cost savings and operational efficiencies.
• Identify and mitigate risks associated with event planning and execution.
• Ensure vendor compliance with contracts, insurance requirements, and company policies.
• Incorporate sustainability practices into event planning, such as waste reduction and eco‑friendly materials.
• Maintain detailed documentation of event plans, contracts, and communications for future reference.
• Manage event technology platforms including registration websites, attendee communications, mobile event applications, surveys, and reporting tools.
• Leverage event data and analytics to measure program effectiveness and provide recommendations for future improvements.
• Coordinate cross‑functional teams including Marketing, Communications, Facilities, Technology, Finance, and external vendors to ensure successful event execution.
• Support the continuous improvement of event processes, tools, and standards to enhance efficiency, scalability, and attendee experience across the event portfolio.
• Analyze feedback to identify trends and opportunities for improvement.
• Maintain alignment with Cboe’s mission, values, and business objectives.
• Travel occasionally for events, training, or inter‑office coordination.
• May be subject to additional responsibilities as needed

Physical Requirements (specific to the role)

• Ability to work effectively in both an indoor and outdoor work environment for 40+ hours per week (including sitting, standing, and working on a computer for extended periods of time).
• Ability to communicate effectively in a collaborative work environment utilizing various technologies such as: telephone, computer, web, voice, teleconferencing, e‑mail, etc.
• Ability to work a flexible schedule, including evenings and weekends.
• Ability to travel as required.
• Ability to remain on feet, standing our walking, for the majority of the work day.
• Ability to maintain movement, including bending, lifting, and carrying up to a minimum of 35 lbs.
• Ability to operate an automobile within the parameters of the driving policy.

Skills and Requirements

Desired Qualifications/Experience/Certification/Education (in Order Of Importance)

• Minimum of 2 years of experience in event planning or coordinating corporate events, meetings, or weddings.
• Proven ability to manage multiple priorities while maintaining professionalism and customer service.
• Strong organizational skills and attention to detail.
• Comfortable working independently and collaboratively.
• Flexible schedule, including availability for evenings, weekends, and travel.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office (Word, Excel, OneNote) and event planning tools (e.g., banquet event orders, floor plans).
• Experience with property management and online registration software.
• Bachelor’s degree or equivalent experience.
• Valid driver’s license and clean driving record.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].