Event Operations Manager

RTM Business Group; New York (NY); Hybrid; USD 72,000 - 83,000; Full time

Benefits offered by this job

Unlimited PTO

Flexible/Hybrid work model

Medical/dental/vision coverage

401K after 9 months of employment

Pre-tax commuter benefits

Travel to major cities (all expenses)

Opportunity for lateral and vertical,

Job summary

RTM Business Group in New York is seeking an Event Operations Manager to lead the event logistics team from pre-event planning to on-site management and post-event evaluation.

The ideal candidate will have experience managing an event logistics team in the B2B conferences/events space and can ensure the successful execution of conferences across multiple cities.

Qualifications

• Bachelor's Degree and 1-2 years of experience in the Hospitality Industry (internship experience qualifies).
• Self-starter, extremely organized and detail-oriented with a strong commitment to accuracy.
• Must be proactive and have the ability to work under pressure.
• Balance and prioritize multiple deadlines at once.

Responsibilities

• Manage event onsite, including coordinating with speakers, managing event staff, overseeing event setup and teardown, and resolving any issues or emergencies
• Create and implement comprehensive event operation plans, including timelines, budgets, and resources allocation, for each event
• Coordinate all phases of event logistics through detailed communication including, but not limited to, food and beverage, meeting room lay-out, room list, transportation, AV equipment rental, event registration, on-site execution etc
• Mentor and motivate team by providing training and coaching as needed
• Travel nationally throughout the year
• Work with vendors to order and receive supplies and services for food, beverages, supplies, equipment, and other necessary items
• Create, monitor and manage event timelines on Airtable
• Work collaboratively with internal teams to produce event collateral, materials, client requirements and follow‑up activities
• Build and maintain relationships with a diverse network of individuals and organizations

Skills

Organizational skills

Communication skills

Proactive mindset

Time management

Team leadership

Education

Bachelor's Degree

Tools

Airtable

CVENT

Alchemer

Adalo

Job description

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration. Our events are located in major cities throughout the country - LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from "traditional" work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

About The Role

We're on the hunt for an enthusiastic, positive, and ambitious, and experienced Event Operations Manager to join our team! The ideal candidate will have experience managing an event logistics team in the B2B conferences/events space and has an excellent understanding of what is required to run a successful event. The Event Ops Manager will ensure execution of our conferences, from pre-event planning to on-site management and post-event evaluation.

Essential Duties And Responsibilities (other Duties May Be Assigned)

• Manage event onsite, including coordinating with speakers, managing event staff, overseeing event setup and teardown, and resolving any issues or emergencies
• Create and implement comprehensive event operation plans, including timelines, budgets, and resources allocation, for each event
• Coordinate all phases of event logistics through detailed communication including, but not limited to, food and beverage, meeting room lay-out, room list, transportation, AV equipment rental, event registration, on-site execution etc
• Mentor and motivate team by providing training and coaching as needed
• Travel nationally throughout the year
• Work with vendors to order and receive supplies and services for food, beverages, supplies, equipment, and other necessary items
• Create, monitor and manage event timelines on Airtable
• Work collaboratively with internal teams to produce event collateral, materials, client requirements and follow‑up activities
• Build and maintain relationships with a diverse network of individuals and organizations

What You Bring

• Ability to travel
• Bachelor's Degree and 1-2 years of experience in the Hospitality Industry (internship experience qualifies)
• Self‑starter, extremely organized and detailed‑oriented with a strong commitment to accuracy
• Must be proactive and have the ability to work under pressure
• Balance and prioritize multiple deadlines at once
• Exceptional follow‑up and follow‑through skills
• Competency with technology and ability to learn new software and applications
• Ability to quickly learn new software and applications
• Professional telephone skills and writing skills for communication with attendees
• Experience with Airtable, CVENT, Alchemer, or Adalo preferred

We Take Care of You

• Unlimited PTO
• Flexible/Hybrid work model
• Medical/dental/vision coverage
• 401K after 9 months of employment
• Pre‑tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Salary $72,000 base plus bonuses/incentives.

RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.