Event Operations Coordinator

On Board Experiential; San Francisco (CA); Hybrid; USD 70,000 - 78,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Profit Sharing/Bonus Plan

401(k)

Paid Time Off

STD/LTD insurance

Job summary

On board experiential is seeking an Event Operations Coordinator to join our team, supporting planning, activation, and wrap-up stages of client programs and internal initiatives. Reporting to a senior team member, you will collaborate with Production, Creative, Strategy, and Tech, ensuring timely, professional delivery and client satisfaction across onsite and office work.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a

Qualifications

• Bachelor’s degree in marketing, business administration, communications, or related field.
• 1–3 years’ experience in marketing, promotions, and/or events, including on-site event experience.
• Experiential marketing agency experience preferred.
• Strong interpersonal communication and ability to interact at various levels.
• Ability to work non-traditional hours and travel up to 50%.
• Proficient with Office 365, Keynote, Google Drive, Smartsheet, Slack, Zoom.

Responsibilities

• Prepare materials, documents, meeting agendas, and communications to client and internal teams.
• Support tracking deliverables across Event Operations and cross-functional teams; update key documents.
• Participate in weekly status meetings; capture notes and action items.
• Ensure areas of program responsibilities completed during pre-production planning.
• Manage areas of program execution onsite.
• Participate in tear-down meetings, client recap decks, KPI reporting.
• Join or lead internal initiatives & offsite planning.

Skills

Interpersonal communication

Client interaction

Team collaboration

Creative thinking

Brand management

Attention to detail

Time management

Social media awareness

Office software proficiency

Education

BA/BS in Marketing/Business/Communications

Tools

Office 365

Keynote

Google Drive

Smartsheet

Slack

Zoom

Job description

POSITION TITLE: EVENT OPERATIONS COORDINATOR

On board experiential marketing

OBE is a global marketing agency that brings brands to life through culture-shaping experiences. For more than 30 years, we've partnered with iconic brands — including Nike, the NFL, JPMorganChase , Meta, Sephora, Starbucks, and Converse — to build community, create cultural relevance, and drive measurable business impact. With offices in Los Angeles, New York, San Francisco, and London, we activate globally. OBE is also a founding member of The ADD Collective, extending our reach and resources while staying true to our core capabilities.

We've been recognized by Event Marketer as one of the best places to work in events — and we couldn't agree more.

The most important part of our business is our people. They are hardworking, imaginative, and make genuinely remarkable things happen. But behind every great activation is a human who deserves rest, connection, and a life outside of work. That's why we invest in recovery days, company offsites, happy hours, and the kind of friendly-but-competitive fitness challenges that bond teams for life.

We show up for each other — in open conversations that heal, inspire, and bring us closer. We want to hear about your lived experiences, your unconventional ideas, and the perspectives only you can bring. Being unapologetically yourself isn't just welcome here. It's part of the job.

SUMMARY OF POSITION

The Event Operations Coordinator is an integral part of the team responsible for successful management and production of our programs. Reporting to a senior Event Operations team member, this person performs various duties in the planning, development, activation and wrap up stages of both client programs and internal initiatives, both in office and onsite. The Event Operations Coordinator helps ensure the highest quality of service in the performance of the approved client statement of work so that all deliverables are executed with the utmost in professionalism, accountability, skill, and timeliness, thus successfully meeting program objectives at the highest level of client and agency satisfaction.

ESSENTIAL JOB FUNCTIONS

• Prepare materials, documents, meeting agendas, and communications to client and internal teams.
• Support in tracking deliverables across Event Operations and cross functional teams (Production, Creative, Strategy, Tech), update key documents.
• Participate in weekly status meetings both internal and external as required, capturing detailed and accurate notes and action items.
• Ensure assigned areas of program responsibilities are successfully completed, delivered, and implemented during pre-production planning phase.
• Successfully manage areas of program execution onsite
• Participate in program tear down meetings, internal & client recap decks, and client KPI measurement reporting.
• Join or lead internal agency initiatives & task forces, offsite planning for department and agency needs.

DESIRED SKILLS AND EXPERIENCE

Education / Experience

• BA/BS in marketing, business administration, communications, or related field.
• 1 - 3 years’ experience in marketing, promotions, and/or events, including on-site event experience. Experiential marketing agency experience preferred.

Essential Knowledge, Skills and Abilities

• Strong interpersonal communication skills
• Ability to interact, internally, and with clients, at various organizational levels.
• Ability to connect with others authentically while equally honoring and respecting diverse perspectives.
• Ability to build trust and respect through communication and listening.
• Think creatively, with willingness to extend beyond the unexpected and consistently strive for innovation.
• Experience with brand management, ensuring brand integrity and quality is consistently maintained.
• Strong attention to detail, accuracy, and excellent organizational skills.
• Ability to navigate competing priorities and deadlines with ease.
• Self-motivated with the ability to work independently and within teams.
• Pulse on social media trends and an understanding of how to utilize online methods to promote engagement.
• Must be able to work in a collaborative manner both internally and with clients.
• Ability to learn and navigate various office management platforms (inclusive of but not limited to Office 365, Keynote, Google Drive, Smartsheet, Slack, Zoom, etc)

Other Qualities and Skills

• Natural curiosity—the drive to always be learning and growing, professionally and personally.
• High energy and flexibility in working non-traditional hours as needed (some nights and weekends as deadlines dictate).
• Ability to lift up to 25 pounds and stay on your feet for extended periods of time.
• Willingness to work a hybrid schedule (at least 2 days in office) and travel up to 50% of the time.

Compensation Range: $70,304 - $77,652 annually. This is the pay range OBE believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the level of experience, relevant skills, professional certifications, market pay, and demand for the role. OBE reserves the right to modify this pay range at any time. For this role, Benefits include medical/dental/vision insurance, employer-paid basic life and personal accident insurance. Also included: Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, PTO, STD/LTD insurance benefits.

On Board Experiential is An Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in On Board Experiential’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.