Event Operations Coordinator

Yahoo Holdings Inc. in; Champaign (IL); Hybrid; USD 44,000 - 91,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

Yahoo is seeking an Event Operations Coordinator (Finance) to support global events and experiential marketing. You will manage multiple projects, coordinate registrations, and maintain data across Google Docs, Sheets, and Slides, while coordinating travel and vendor contracts.

The role requires a Bachelor's degree (or equivalent) and at least 2 years in a corporate or agency setting. A flexible hybrid work arrangement and collaboration with a high-performing team are offered.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 2 years experience in a corporate or agency environment.
• Experience in an administrative, operations, project coordination, events, or related support role.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong project coordination and time management skills with the ability to meet deadlines and follow through on deliverables.
• Comfortable managing administrative processes, including purchase orders, invoices, contract routing, and payment tracking.
• Ability to learn new systems and processes quickly with a proactive, solutions-oriented mindset.
• Highly proficient in the Google Suite.
• Interest in exploring emerging AI tools to continuously improve daily event operations and data reporting efficiency.

Responsibilities

• Manage multiple projects simultaneously by tracking deliverables, timelines, and milestones.
• Coordinate event registration by creating and managing registration forms, monitoring attendee lists, and maintaining event data across platforms.
• Develop and maintain presentation materials and meeting decks using Google Slides.
• Collect, organize, and maintain project data, event metrics, and reporting using Google Sheets.
• Coordinate travel logistics, including hotel room blocks and transportation manifests.
• Leverage spreadsheet automation and AI tools within Google Sheets to organize, synthesize, and report on event metrics.
• Prepare, pack, ship, and organize event materials and supplies, including lifting up to 50 lbs.
• Serve as the primary point of contact for vendor contract and payment processes.

Skills

Organization

Communication

Time management

Attention to detail

Proactive

Ownership

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

Google Slides

Google Sheets

Job description

Event Operations Coordinator (Finance)

Yahoo serves as a trusted guide for hundreds of millions of people globally, helping them achieve their goals online through our portfolio of iconic products. For advertisers, Yahoo Advertising offers omnichannel solutions and powerful data to engage with our brands and deliver results.

A little about us:

The Yahoo Global Events and Experiential Marketing team drives strategy, creates and executes experiences across the B2B, B2C, and internal business units. This award-winning team is heavily involved from beginning to end, responsible for influencing revenue, meeting KPI's, and driving real business results.

About the role:

The Event Operations Coordinator supports the Global Events & Experiential Marketing team on the strategic planning, execution, and oversight of Yahoo's B2B, B2C, and internal events. This is a highly-visible role which requires professionalism, sound judgment, agility, grit and a sense of humor.

About you:

• You're passionate about events and have a desire to build a career in event operations and planning
• Highly organized with exceptional time management skills and the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills with a collaborative, team-first mindset
• Curious, proactive, and resourceful, with the confidence to ask questions, solve problems, and continuously learn
• Numerical aptitude with the ability to work accurately with figures, budgets, and financial data.
• Adaptable and resilient, able to navigate changing priorities while maintaining a positive attitude under pressure; simultaneously balancing multiple stakeholder requests
• Detail-oriented with the ability to balance day-to-day execution while keeping broader project goals in mind
• Self-motivated with a strong work ethic, a willingness to take ownership, and a "no task is too small" mentality
• Eager to learn, grow, and contribute to a fun, collaborative team environment.

Responsibilities:

Support the Global Events & Experiential Marketing team by providing comprehensive administrative and operational support, including but not limited to:

• Manage multiple projects simultaneously by tracking deliverables, timelines, and key milestones to ensure successful execution
• Coordinate event registration by creating and managing registration forms, monitoring attendee lists, and maintaining event data across platforms, heavily weighted in Google Docs, JiffleNow, and SplashThat
• Develop and maintain presentation materials and meeting decks using Google Slides.
• Collect, organize, and maintain project data, event metrics, and reporting using Google Sheets
• Coordinate travel logistics, including hotel room blocks, transportation manifests, and other attendee travel-related tasks
• Leverage spreadsheet automation and AI tools within Google Sheets to organize, synthesize, and report on event metrics, attendee attendance, and project budgets
• Identify opportunities to replace manual administrative tasks with AI-assisted workflows and automated processes to improve turn-around times and project delivery
• Prepare, pack, ship, and organize event materials and supplies, including lifting and moving materials weighing up to 50 lbs
• Serve as the primary point of contact for vendor contract and payment processes, coordinating contract execution, purchase orders, invoice submission, payment tracking, and cross-functional communication to ensure timely processing and project continuity
• Provide ongoing administrative and operational support to ensure the efficient planning, coordination, and execution of global events and experiential marketing activities

Qualifications:

• Bachelor's degree or equivalent experience
• Minimum 2 years experience in a corporate or agency environment
• Experience in an administrative, operations, project coordination, events, or related support role
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Strong project coordination and time management skills with the ability to meet deadlines and follow through on deliverables
• Comfortable managing administrative processes, including purchase orders, invoices, contract routing, and payment tracking
• Ability to learn new systems and processes quickly with a proactive, solutions-oriented mindset
• Highly proficient in the entire Google Suite
• Interest in exploring emerging AI tools to continuously improve daily event operations and data reporting efficiency.
• Ability to thrive in a fast-paced, creative environment and workplace while contributing to a well-respected, high-functioning group of go-getters

The material job duties and responsibilities of this role include those listed above as well as adhering to Yahoo policies ; exercising sound judgment ; working effectively, safely and inclusively with others ; exhibiting trustworthiness and meeting expectations ; and safeguarding business operations and brand integrity.

At Yahoo, we offer flexible hybrid work options that our employees love! While most roles don't require regular office attendance, you may occasionally be asked to attend in-person events or team sessions. You'll always get notice to make arrangements. Your recruiter will let you know if a specific job requires regular attendance at a Yahoo office or facility. If you have any questions about how this applies to the role, just ask the recruiter!

Yahoo is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category. Yahoo will consider for employment qualified applicants with criminal histories in a manner consistent with applicable law. Yahoo is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please submit a request via the Accommodation Request Form ( www.yahooinc.com/careers/contact-us.html ) or call +1.866.772.3182 . Requests and calls received for non-disability related issues, such as following up on an application, will not receive a response.

We believe that a diverse and inclusive workplace strengthens Yahoo and deepens our relationships. When you support everyone to be their best selves, they spark discovery, innovation and creativity. Among other efforts, our 11 employee resource groups (ERGs) enhance a culture of belonging with programs, events and fellowship that help educate, support and create a workplace where all feel welcome.

The compensation for this position ranges from $43,500.00 - $90,625.00/yr and will vary depending on factors such as your location, skills and experience.The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus or commissions. Our comprehensive benefits include healthcare, a great 401k, backup childcare, education stipends and much (much) more.