Event Marketing Specialist

Luminik; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Movable Ink is seeking an Event Marketing Specialist to plan, coordinate, and execute our event portfolio, including flagship Think Summit conferences, field marketing events, sponsored industry events, and virtual experiences.

In this role you will work cross-functionally with sales, content, design, demand generation, and partners to deliver seamless, pipeline-generating experiences from concept through post-event follow-up, strengthening the Movable Ink brand.

Qualifications

• 2+ years of event planning or event marketing experience.
• Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication, with the ability to collaborate across cross-functional teams and external vendors.
• Creative and strategic thinker who can contribute ideas to elevate event experiences and drive attendee engagement.

Responsibilities

• Assist in planning and executing Q1 and Q2 2026 events with strong project management by Q3 2026.
• Manage event logistics including timely Bizzabo pages, venues, vendors, budgets, and event materials.
• Communicate event updates across Slack and email.
• Create and maintain multiple invite/RSVP lists with autonomy.
• Provide creative swag ideas with vendor options as needed.
• Coordinate shipping of event materials and timely delivery.
• Support development of event content and collateral with content marketing and design teams.
• Maintain and improve event playbooks, templates, and timelines.

Skills

Event planning

Event marketing

Project management

Written and verbal communication

Cross-functional collaboration

Vendor management

Attention to detail

Tools

Bizzabo

Salesforce

Job description

Movable Ink is looking for an Event Marketing Specialist who is passionate about creating unique, memorable experiences and thrives in a fast-paced environment. This role will support the planning, coordination, and execution of our event portfolio—including flagship Think Summit conferences, field marketing events, sponsored industry events, and virtual experiences. From managing event logistics and executing digital marketing campaigns that drive registrations and engagement to creating eye-catching event websites and promotional collateral, you'll play a key role in bringing our events to life.

Working cross-functionally with sales, content, design, demand generation, and partners, the Event Marketing Specialist will help deliver seamless, pipeline-generating experiences that strengthen the Movable Ink brand and create meaningful connections with customers and prospects from concept through post-event follow-up.

Responsibilities:

• Assist in planning and executing Q1 and Q2 2026 events with strong ability to project manage by Q3 2026
• Effective management of event logistics including: timely creation of Bizzabo pages, sourcing unique and feasible venues and vendors, accurate budget management, and creating written event materials with minimal spelling errors
• Effective communication of event updates across the organization via Slack and email
• Creation and maintenance of multiple invite and RSVP lists at one time with autonomy
• Ability to provide creative swag ideas with vendor options as needed
• Accurate shipping of event materials for events, and delivery of items within 24-48 hours of each event
• Support the development of event content and collateral by partnering with content marketing and design, ensuring all materials are delivered on brief and on deadline
• Maintain and improve event playbooks, templates, and project timelines to increase operational repeatability and reduce ramp time for new event types

Qualifications:

• 2+ years of event planning or event marketing experience, preferably in a B2B SaaS or technology environment.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple projects simultaneously.
• Strong project management skills with the ability to prioritize competing deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across cross-functional teams and external vendors.
• Creative and strategic thinker who can contribute ideas to elevate event experiences and drive attendee engagement.
• Flexible, adaptable, and calm under pressure, particularly in live event environments where priorities and plans can shift quickly.
• Proactive, resourceful, and solutions-oriented, with a willingness to take ownership and see projects through from planning to execution
• Ability to use Bizzabo and Salesforce are a plus.

The base pay range for this position is $70,000-$85,000/year, which can include additional bonus depending on the position ultimately offered, in addition to a full range of medical, financial, and/or other benefits. The base pay offered may vary depending on job-related knowledge, skills, and experience.

Studies have shown that women, communities of color, and historically underrepresented people are less likely to apply to jobs unless they meet every single qualification. We are committed to building a diverse and inclusive culture where all Inkers can thrive. If you’re excited about the role but don’t meet all of the abovementioned qualifications, we encourage you to apply. Our differences bring a breadth of knowledge and perspectives that makes us collectively stronger.

We welcome and employ people regardless of race, color, gender identity or expression, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, ethnicity, family or marital status, physical and mental ability, political affiliation, disability, Veteran status, or other protected characteristics. We are proud to be an equal opportunity employer.