Event Marketing Specialist

TeleSpecialists; Brookhaven (GA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental and Vision benefits

Tuition Reimbursement

Paid Vacation

Leadership Training Classes

Job summary

A healthcare organization in Brookhaven, GA is seeking an Event Marketing Specialist to oversee the planning and execution of events. The ideal candidate will have 3-6 years of experience in event coordination, excelling in logistics and project management. The position requires strong communication skills and attention to detail while ensuring brand standards during events. Join a dynamic team to pioneer solutions in healthcare delivery, offering competitive benefits and career growth opportunities.

Qualifications

• 3–6 years of experience in event coordination or related roles.
• Experience supporting B2B events, conferences, or trade shows required.
• Budget tracking and vendor contract experience.

Responsibilities

• Manage logistics for national and regional events and conferences.
• Coordinate event timelines, venue requirements, and logistics.
• Act as primary contact for vendors and show services.

Skills

Event logistics management

Project management

Strong written and verbal communication

Attention to detail

Problem solving

Education

Bachelor’s degree in Marketing, Communications, Hospitality, or related field

Tools

Monday.com

Salesforce CRM

Job description

This is an IN-OFFICE position in our BROOKHAVEN, ATL Office.

About Us

TeleSpecialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible.

Join a team where your passion meets our purpose. If you’re inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that’s reshaping the future of patient care, we want you on our team. At TeleSpecialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future.

Tele Specialists Offers

• A great culture with a team environment
• A fun, diverse work environment
• A rapidly growing company with career advancement opportunities
• Medical, Dental and Vision benefits
• Tuition Reimbursement
• Paid Vacation
• Leadership Training Classes

About the Role

The Event Marketing Specialist is responsible for the planning, logistics, and execution of TeleSpecialists’ conferences, trade shows, sponsored events, and internal/external special events. This role is highly operational and execution-focused, ensuring events are delivered professionally, on time, and aligned with defined objectives and brand standards.

Essential Duties and Responsibilities

Event Planning & Logistics

• Manage the end-to-end logistics for national and regional conferences, trade shows, sponsorships, and special events
• Own event timelines, checklists, and execution plans once strategy and goals are set.
• Coordinate venue requirements, booth assets, shipping, vendor orders, registrations, catering, lead capture tools and travel logistics.
• Manage exhibitor kits, sponsorship deliverables, deadlines, and on-site requirements.
• Ensure all materials, signage, and booth assets are prepared, shipped, tracked, and returned properly.
• Serve as the on-site operational lead for assigned events (or remote coordinator when appropriate).

Booth & On-Site Management

• Coordinate booth setup, teardown, and staffing schedules.
• Ensure booth readiness: signage, collateral, demos, giveaways, lead capture tools.
• Act as the primary point of contact for show services, vendors, and event organizers.
• Troubleshoot real-time issues calmly and professionally during events.
• Ensure brand standards and professionalism are consistently upheld onsite.

Stakeholder Coordination & Support

• Serve as the executional liaison for internal stakeholders:
  • Clinical Services & Medical Leadership
  • Physician Recruitment
  • Business Development & Client Account Management
• Gather event needs and inputs, clarify requirements, and translate them into execution plans.
• Support the Executive Director of Marketing with preparation for:
  • Pre-show plans
  • Sponsorship and speaking opportunities
  • Run-of-show schedules
  • Staffing plans
  • Post-event summaries and follow-up needs
• Ensure alignment between stakeholders without owning strategic prioritization decisions.

Pre-Event & Post-Event Execution Support

• Attendee lists
• Calendar coordination
• On-site agendas and staffing plans
• Support post-event activities, including:
  • Lead list consolidation and handoff
  • Post-show follow-up tracking
  • Survey distribution (if applicable)
  • Expense reconciliation and documentation
• Assist with post-event debrief materials and performance summaries for leadership.

Process, Tracking & Organization

• Maintain event calendars, planning documents, and standardized checklists.
• Track budgets at the event level (expenses vs. approved amounts).Maintain vendor lists, templates, and historical event documentation.
• Support continuous improvement by documenting lessons learned and execution insights.

Qualifications

• Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred (or equivalent experience).
• 3–6 years of experience in event coordination, event marketing, or operations-heavy roles.
• Experience supporting B2B events, conferences, or trade shows required.
• Budget tracking and vendor contract experience.
• Healthcare, telehealth, or professional services experience preferred but not required.
• Familiarity with Monday.com and Salesforce CRM is preferred.

Knowledge, Skills, and Abilities

• Strong event logistics and project management skills.
• Exceptional organization and attention to detail.
• Ability to manage multiple events and deadlines simultaneously.
• Comfortable coordinating across senior stakeholders without needing to “own” strategy.
• Calm, solutions-oriented approach to live-event problem solving.
• Strong written and verbal communication skills.
• Proficiency with project management tools, spreadsheets, and event platforms.

Travel Requirements (if applicable)

• 30% travel

Other Duties

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties, responsibilities, and activities may change or be assigned at any time based on business needs.

Physical Requirements

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods, often up to 75% of the workday.
• Needs to occasionally move about inside the office to access file cabinets, office machinery, or shared workspaces.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
• Must be able to exchange accurate information with clients and co-workers in person, over the phone, and via digital platforms.
• Occasionally moves or transports office supplies, files, or equipment weighing up to 25 pounds.
• Occasionally positions self to maintain files in cabinets or access equipment stored in low or high areas.
• Requires close visual acuity to perform activities such as preparing and analyzing data, transcribing, and viewing a computer monitor for extended periods.

Equal Employment Opportunity & ADA Statement

The Company is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. The Company will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable laws.