Event & Marketing Coordinator

Houston Business Journal

Houston (TX)

Hybrid

USD 55,000 - 65,000

Full time

4 days ago

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Benefits offered by this job

Health, dental & vision plans

401K with employer match

Paid parental leave

Flexible schedules

Job summary

Houston Business Journal is hiring an Event & Marketing Coordinator to join our events team. This hybrid role blends marketing creativity with live-event execution.

You’ll develop marketing plans, craft social content, manage registrations, and coordinate honorees, sponsors and speakers, while collaborating with editorial and sales.

Qualifications

Bachelor's degree in marketing, communications, hospitality or a related field.
1–3 years of experience in events, marketing or social media.
Experience creating and scheduling social content and newsletters.
Strong writing and proofreading skills.

Responsibilities

Develop and execute a marketing plan for each Houston Business Journal event.
Create engaging social media content promoting events, honorees, sponsors and speakers.
Maintain a social media calendar and schedule posts in advance.
Coordinate event registration pages and attendee inquiries.
Support on-site event execution and sponsor fulfillment.
Collaborate with editorial and sales teams to maximize coverage and attendance.

Skills

Social media

Content creation

Event planning

Marketing

Communication

Project management

Education

Bachelor's degree

Tools

Canva

Social media scheduling

Email marketing tools

Event registration systems

Microsoft Office

Job description

This position is hybrid, Monday-Thursday in the office and Friday remote.

The Houston Business Journal is seeking a highly organized, creative and energetic Event & Marketing Coordinator to join our events team.

This role is ideal for someone who loves both the creative side of marketing and the fast-paced execution of live events. The Event & Marketing Coordinator will work closely with the Event Director and other departments to help market, plan and execute Houston Business Journal events throughout the year.

From developing social media content and building event registration pages to communicating with honorees and sponsors, preparing event materials and working onsite, this position plays an important role in bringing the Houston Business Journal’s events and award programs to life.

The successful candidate will be an excellent communicator and highly organized multitasker who can manage multiple events and deadlines simultaneously. We are looking for someone who takes initiative, brings fresh ideas to the table and understands how to use social media and digital marketing to build excitement, engagement and attendance around events.

Event Marketing & Social Media

Develop and execute a marketing plan for each Houston Business Journal event in partnership with the Event Director.
Create engaging, creative and timely social media content promoting events, nominations, honorees, speakers, sponsors and other event-related initiatives.
Maintain a consistent social media calendar for events, with content planned and scheduled in advance for review.
Create approximately 1-2 creative event-related social media posts per platform each business day, based on the active event calendar and marketing needs.
Identify opportunities for new social content, including behind-the-scenes content, honoree and speaker spotlights, countdowns, event-day content and post-event recaps.
Assist with capturing and posting social content onsite at events.
Coordinate event email marketing, print advertising, website promotion and other marketing efforts.
Submit and manage internal requests for event-related email, digital and print creative.
Ensure event branding and messaging are accurate and consistent across all platforms.
Identify and help build relationships with community and promotional partners to expand event awareness and reach.

Event Registration & Digital Platforms

Create, maintain and update online event registration pages.
Ensure event pages accurately reflect current sponsors, speakers, honorees, schedules and event information.
Make updates throughout the event cycle as information changes.
Assist attendees with registration questions and provide excellent customer service.
Help manage nomination-related customer service and inquiries for awards programs.

Honoree, Speaker & Sponsor Coordination

Serve as a primary point of communication for event honorees throughout the awards process.
Support sponsor communication, registration and fulfillment of event-related benefits.
Maintain accurate sponsor, speaker, honoree and event trackers.
Coordinate with community partners regarding tickets, promotional commitments and event deliverables.
Work closely with the editorial team to collect honoree information and materials needed for special publications and event coverage.

Event Planning & Execution

Work closely with the Event Director to brainstorm themes, experiences, décor and creative elements for Houston Business Journal events.
Assist with event preparation, including name badges, table signs, programs, awards, signage, sponsor materials, photo backdrops and other event collateral.
Manage event registration and check-in onsite.
Assist with event load-in, setup, execution and load-out.
Help ensure sponsor displays, signage and other onsite benefits are executed correctly.
Provide professional, welcoming customer service to attendees, honorees, speakers, sponsors and partners.
Be prepared to assist wherever needed during live events in a fast-paced environment.

Event Administration & Organization

Maintain shared event calendars, timelines, trackers, communications and planning documents.
Submit design and marketing requests early in the planning process and manage them through completion.
Proof event materials for accuracy before final production.
Coordinate administrative event needs, including printing name badges and table signs, ordering awards and creating event programs.
Organize event photography and distribute photos to appropriate internal and external contacts.
Work with the sales team following events to assist with sponsor recaps and fulfillment reporting.
Maintain organized event files and historical information for future planning.

What We're Looking For

Highly organized with exceptional attention to detail.
Creative and enthusiastic about social media, marketing and events.
Comfortable creating professional content for platforms including LinkedIn, Instagram and other social channels.
A strong writer and communicator.
Able to manage multiple events, deadlines and priorities simultaneously.
Proactive and comfortable taking ownership of assigned responsibilities.
Professional and confident communicating with executives, sponsors, honorees, speakers and community partners.
A collaborative team player who enjoys working across sales, editorial, sales and events.
Comfortable working in a fast-paced environment where priorities can change quickly.
Willing and able to work occasional early mornings, evenings and other hours required for events.
Excited to learn all aspects of event production and grow within the events function.

Preferred Qualifications

Bachelor's degree in marketing, communications, hospitality, event management, public relations or a related field preferred.
1-3 years of experience in events, marketing, social media, hospitality or a related field preferred.
Experience creating and scheduling social media content.
Strong written communication and proofreading skills.
Experience with Canva, social media scheduling platforms, email marketing tools or event registration systems is a plus.
Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience working with sponsors, clients or external partners is a plus.

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge. Here are just a few of our programs: