Event Manager - Part-Time

Lsu Alumni Association, Inc.; Baton Rouge (LA); On-site; USD 16,531 - 24,796; Part time

Job summary

LSU Alumni Association, Inc. is seeking an Event Manager for the Lod Cook Alumni Center in Baton Rouge. The role is part-time (up to 20 hours/week) with a flexible schedule including weekends and nights, ideal for a student or retiree.

The Event Manager will oversee event set-ups, service, and maintenance of all function spaces and equipment, ensuring an excellent guest experience at LCAC.

Qualifications

• High school diploma required.
• Refined verbal and written communication skills.
• Excellent problem solving skills.

Responsibilities

• Arrive on time and complete pre-event checklist to ensure venue is ready and set up per client specifications.
• Coordinate with catering to ensure food and beverage items are set up per client specifications and served on time.
• Verify facilities, restrooms, and cleanliness; coordinate with facilities staff as needed.
• Verify audio visual needs are working and set up per client specifications.
• Walk LCAC space before, during and after events to ensure cleanliness, safety, and identify issues.
• Check in with client regularly to meet needs and offer assistance throughout the event.
• Make changes to set-ups and AV as requested by client and document for billing accuracy.
• Adjust lighting, HVAC, and background music as requested by client.
• Complete post-event checklist and ensure venue is clean and secured before leaving.
• Coordinate with caterers to ensure removal of food items at end of event.
• Performs other duties as assigned by supervisor.

Skills

Verbal communication

Written communication

Problem solving

Education

High school diploma

Job description

Position Summary

The Event Manager is responsible for managing all aspects of events at the Lod Cook Alumni Center. This person oversees event room set-ups, service, and maintenance of all functions and equipment. This is a highly detailed role that focuses on creating an excellent guest experience at the Lod Cook Alumni Center. The position is part-time (up to 20 hours per week) and requires a flexible schedule, including weekends and nights. The Event Manager job is ideal for a student or recent retiree.

Essential functions

• Arrive at scheduled time and complete pre-event checklist to be sure that the venue is ready for the event and correctly set up according to client specifications.
• Coordinate with catering to ensure food and beverage items are correctly set up according to client specifications and served at the specified time during the event.
• Verify facilities (including restrooms) are clean and in acceptable condition; coordinate with LCAC facilities staff if needed.
• Verify that audio visual needs are working properly (microphones, batteries, cords, adapters, screens, laptops, etc.) and are correctly set up according to client specifications.
• Walk the entire LCAC space before, during and after the event to be sure the space is clean, orderly, complies with safety standards, and identify any problems areas that need attention.
• Consistently check in with client numerous times throughout the event to be sure that client needs are being met; proactively offer assistance throughout the event.
• Make changes to set-ups, audio visual, (chairs, microphones, linens, a/v equipment) as requested by client and document those changes to be sure billing is correct.
• Adjust lighting, air conditioning/heat, background music, as requested by the client before or during the event.
• Solve problems as they arise before or during events to be sure the client has the best possible event experience; requires working closely with facilities staff, catering, and hotel staff to identify issues and solve them expediently.
• Complete post-event checklist items to be sure that the alumni center is clean and acceptable in appearance and secured before leaving the shift.
• Coordinate with caterers to be sure all food items have been removed at the conclusion of the event.
• Performs other duties as assigned by supervisor.

Requirements

Minimum Qualifications

• High school diploma
• Refined verbal and written communication skills
• Excellent problem solving skills.

Knowledge, Skills, and Abilities

• A true desire to satisfy the needs of others in a fast paced environment.
• Ability to stand for long periods of time and walk moderate distances
• Ability to lift, pull, and push a moderate weight (about 50 pounds)
• Must be able to work a flexible schedule, including weekends and holidays
• Proficient in basic computer skills