Event Manager, Meeting Services - Pharmaceutical Congress/Conference

Parexel; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Parexel is seeking an experienced Event Manager, Meeting Services to lead complex international congresses and pharmaceutical meetings. You will manage all phases from planning to post-event analysis, ensuring on-time delivery within budget and regulatory compliance.

You will collaborate with prestigious clients and cross-functional teams. The role requires a proven track record in agency-edge event management, strong international logistics understanding, and advanced proficiency with

Qualifications

• Proven conference and event organization experience (Agency)
• Relevant experience in pharmaceutical, clinical research, or healthcare Industry
• Demonstrated ability to manage meetings on time with high quality
• Strong understanding of international congress logistics
• Client-focused approach with professional communication skills
• Strong problem-solving and organizational abilities
• Technical expertise in meeting management tools and registration software
• Proficiency with Word, Excel, and PowerPoint
• Flexible attitude and willingness to work in matrix environments
• Bachelor's Degree preferred but not essential

Responsibilities

• Lead congress delivery across all operational phases – from an agency perspective on behalf of a client
• Oversee delegate travel and international meeting logistics
• Conduct site visits and manage on-site delivery
• Recommend venues and ensure compliance with industry guidelines
• Lead project planning and maintain oversight of deliverables
• Manage supplier communication and resolve issues proactively
• Meet tight deadlines and provide quality control guidance
• Attend and lead client meetings and provide regular status updates
• Identify opportunities for follow-on business
• Monitor profitability and financial compliance
• Communicate cost implications to management
• Maintain expertise in virtual meeting platforms and registration tools
• Stay current on industry knowledge, SOPs, and supplier landscape
• Work with minimal supervision and provide cover for Senior Specialist

Skills

Conference management

Project coordination

Client communication

Problem solving

Education

Bachelor's Degree

Tools

Registration software

MS Office

Job description

Описание:

When our values align, there's no limit to what we can achieve. At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do. Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference. An Exciting Opportunity in Congress & Event Management Parexel, a leading Clinical Research Organization, is seeking an experienced Event Manager, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you. You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.

Задачи:

• Congress & Event Management
• Lead congress delivery across all operational phases – from an agency perspective on behalf of a client
• Oversee delegate travel and international meeting logistics
• Conduct site visits and manage on-site delivery
• Recommend venues and ensure compliance with industry guidelines
• Project Execution
• Lead project planning and maintain oversight of deliverables
• Manage supplier communication and resolve issues proactively
• Meet tight deadlines and provide quality control guidance
• Client Relationship Management
• Manage client expectations and scope changes
• Attend and lead client meetings and provide regular status updates
• Identify opportunities for follow-on business
• Finance & Budget Management
• Ensure accurate project scoping and budget management
• Monitor profitability and financial compliance
• Communicate cost implications to management
• Specialized Knowledge
• Maintain expertise in virtual meeting platforms and registration tools
• Stay current on industry knowledge, SOPs, and supplier landscape
• Work with minimal supervision and provide cover for Senior Specialist

Требования:

• Proven conference and event organization experience (Agency)
• Relevant experience in pharmaceutical, clinical research, or healthcare Industry
• Demonstrated ability to manage meetings on time with high quality
• Strong understanding of international congress logistics
• Client-focused approach with professional communication skills
• Strong problem-solving and organizational abilities
• Technical expertise in meeting management tools and registration software
• Proficiency with Word, Excel, and PowerPoint
• Flexible attitude and willingness to work in matrix environments
• Professional Competencies:
  • Client Focus
  • Integrity
  • Teamwork
  • Results Orientation
  • Business Analysis
  • Communication
  • Influencing
  • Networking
  • Problem-Solving
  • Self-Confidence
• Education Bachelor's Degree (Preferred but not essential)

Why Join Parexel's Meeting Services Team?

• Lead complex, high-profile projects in clinical research and pharma
• Work with prestigious international clients
• Develop expertise in a specialized, growing field
• Collaborate with talented colleagues across Account Management and Operations
• Make real impact on critical industry events

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.