Event Manager | Full-Time | Palm Beach County Convention Center

confidential; United States; On-site; USD 54,000 - 67,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) savings plan

401(k) matching

Paid time off (vacation, sick days, 11

holidays)

Job summary

Oak View Group (OVG) is seeking an experienced Event Manager to act as the liaison between the show manager/client and building operations. You will ensure policies are followed, and client needs are met during events, with safety and service as top priorities.

The role requires long hours, weekends, and holidays, reporting to the Director of Events, and overseeing production, staffing, and contracted services to ensure a successful show.

Qualifications

• Bachelor's degree in event management, facility management, hospitality management, business administration, or related field.
• 3-5 years of progressively responsible experience in event management for public assembly facilities or similar venues.
• Ability to work flexible schedules including long/irregular hours, weekends, holidays, and extended days.

Responsibilities

• Plan, coordinate, and facilitate logistics of assigned events and act as liaison for the building with all involved parties.
• Prepare and distribute detailed event resumes, diagrams, staffing requirements, and documentation using industry software.
• Develop and manage event budgets and pre-event estimates for clients.
• Coordinate post-event financial settlements and invoicing.
• Oversee production, setup, staffing, and contracted services for events.
• Ensure facility readiness and compliance with safety, health, and fire codes.

Skills

Bilingual English/Spanish

Strong communication

Customer service excellence

Education

Bachelor's degree in event management or related field

Tools

Momentus

Social Tables

AutoCAD

Job description

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

The Event Manager is the liaison between the show manager/client and all building operations staff and contractors. After the contract is signed for an event, the Event Manager works directly with the client to provide any needs from the facility. In addition, the Event Manager makes certain that all building policies and procedures are followed in preparing for and implementing the event. When the event is in the building, the event manager runs the show, making certain that the client’s needs are met and any building or safety issues are addressed immediately. The Event Manager is the PBCCC staff member with whom the client will have the most contact before, during, and after the event; and it is imperative that service be a priority with the position. It is important that the event manager can anticipate potential problems and, in all cases, be solution-oriented so that the client can achieve the most important result—a successful show. The Event Manager is the first and last staff member the client sees during the event, and the quality of service a client receives is the best sales tool for a return visit. The Event Manager will supervise, indirectly, all building operational staff during an event activity. This position will report to the Director of Events.

Please Note: This position does not allow the ability to work remotely and will require the ability to work long and irregular hours, early mornings, late nights, overnights, weekends, holidays, and an extended number of consecutive days.

This role pays an annual salary of $54,000 - $67,000.

• Health, dental, and vision insurance
• 401(k) savings plan
• 401(k) matching
• paid time off (vacation days, sick days, and 11 holidays)

This position will remain open until December 4, 2026.

Responsibilities

• Responsible for planning, coordinating, and facilitating the logistics of assigned events; act as liaison for the building with all parties and departments involved in the event.
• Manages and provides clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed event resumes, diagrams, event staffing requirements, set-up requirements, general instructions, and supporting documentation for each event using industry-specific software.
• Communicate changes before and during events.
• Develop and control event budgets, including preparing and providing pre-event event financial estimates to clients based on potential operational costs during the course of the event.
• Collect funds from the client on the prepared estimate before the event commences.
• Coordinate the completion of post-event financial settlements through invoicing and collections.
• Troubleshoot during event preparation and during the event to ensure that all event setups are correct, including making decisions about policy, procedures, billing, and staffing.
• Monitors in-house set-up to ensure that the facility, equipment, physical set-up, and labor provided meet the requirements of contractual agreements within the constraints of safety, health, and fire code standards.
• Ensure that all event insurance certificates, licenses, and permits required for events or production are obtained in a timely manner.
• Manages and oversees all production, setup, staffing, and event-related contracted services for assigned events.
• Coordinate with the building operational personnel to ensure that the facility is cleaned prior to, during, and after all events to maintain building appearance and increase customer satisfaction.
• Communicate and coordinate with in-house Food & Beverage contractor on room sets, F&B placement and timing of meal functions
• Serve as a facility representative at assigned events by enforcing facility policies and procedures.
• Identify and resolve public and event-related complaints in a professional manner, ensuring customer satisfaction.
• Analyze challenges, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of organizational objectives.
• Attend various weekly scheduled building meetings.
• Communicate any problems and proposed solutions to the Director of Events, Assistant General Manager, and General Manager.
• Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public, and municipal officials.
• Manages and oversees assigned events, as well as those events assigned to other event managers/coordinators.
• Act as manager on duty as required.
• Complete all duties with a customer service focus through teamwork & dedication to OVG principles.
• Perform other duties and responsibilities as assigned.
• Gather and distribute information and invoices within designated deadlines.

Qualifications

• Bachelor's degree (B.A.) from an accredited four-year college/university with major coursework in event management, facility management, sports management, hospitality management, business administration, or a related field required. A considerable amount of commensurate professional experience may be considered in lieu of the formal education requirement.
• 3-5 years of increasingly responsible experience in event management working for a public assembly facility, convention center, arena, hotel, or similar facility.
• Ability and willingness to work a frequently flexible schedule, including long and irregular hours that may vary due to event activity and load-in/load-out and may include any combination of early mornings, late evenings, overnights, weekends, holidays, and an extended number of consecutive days.
• Knowledge of operational characteristics of events, including crowd management and control techniques; fire and public safety regulations; food service practices; A/V equipment; and relevant federal, state, and local regulations.
• Ability to meet deadlines as pertains to the event planning process.
• Demonstrates familiarity with facility use contracts.
• Knowledge of Microsoft Office programs; experience with Momentus, Social Tables, or AutoCAD is preferred but not required.
• Exemplary customer service skills with the ability to handle multiple tasks and priorities simultaneously.
• Ability to work independently and as part of a team.
• Professional presentation, appearance, and work ethic.
• Strong communication skills.
• Ability to identify the needs of users of the facility.
• Knowledge of crowd management and control techniques.
• Knowledge of customer service practices.
• Knowledge of fire and public safety regulations.
• Bilingual (English/Spanish) is highly desired.
• Certified Meeting Professional (CMP) certification is preferred but not required.

EEO & Diversity Statement

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.