Event Manager | Full-Time | Owensboro Convention Center

TAPP Film; United States; Vor Ort; USD 44.000 - 48.000; Vollzeit

Benefits dieser Stelle

Health, Dental and Vision Insurance

401(k) Savings Plan

401(k) matching

Paid Time Off

Zusammenfassung

Oak View Group (OVG) seeks an Event Manager to liaise between the client, show manager, and building operations, ensuring all policies are followed and client needs are met. You will supervise staff during events and coordinate with all departments to deliver seamless experiences.

The role emphasizes strong communication, budget oversight, and proactive problem solving to uphold safety and service standards across venues.

Qualifikationen

• Bachelor's degree in event/facility/hospitality management or related field.
• 3-5 years of event management experience in large venues.
• Willingness to work long and irregular hours, including holidays.
• Knowledge of crowd management, safety regs, and A/V basics.
• Experience with event management software and layouts.
• Strong communication and leadership skills.
• Ability to lead staff and coordinate cross-functional teams.

Aufgaben

• Plan, coordinate, and facilitate logistics of assigned events; act as liaison for building with all departments.
• Provide clear communication with building staff by preparing event resumes, diagrams, staffing requirements, and setup lists.
• Develop and control event budgets and post-event settlements.
• Troubleshoot during preparation and events, making policy, billing, and staffing decisions.
• Monitor facility, equipment, setup, and labor to meet contractual and safety standards.
• Ensure all insurance certificates, licenses, and permits are obtained timely.
• Manage production, setup, staffing, and contracted services for events.
• Maintain facility cleanliness and coordinate with Food & Beverage for catering.
• Represent the facility at events and resolve complaints professionally.
• Attend building meetings and communicate issues to the executive team.

Kenntnisse

Customer service

Time management

Communication

Teamwork

Leadership

Problem solving

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Event management software

Jobbeschreibung

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

The Event Manager is the liaison between the show manager/client and all building operations staff and contractors. After the contract is signed for an event, the Event Manager works directly with the client to provide any needs from the facility. In addition, the Event Manager makes certain that all building policies and procedures are followed in preparing for and implementing the event. When the event is in the building, the Event Manager runs the show, making certain that the client’s needs are met and any building or safety issues are addressed immediately. The Event Manager will supervise, indirectly, all building operational staff during an event activity.

This role pays an annual salary of $44,000 - $48,000

Benefits

• Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until December 31, 2026.

Responsibilities

• Responsible for planning, coordinating, and facilitating the logistics of assigned events; act as liaison for the building with all parties and departments involved in the event.
• Provides clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed event resumes, diagrams, event staffing requirements, set-up requirements, general instructions, and supporting documentation for each event using industry-specific software. Communicate changes before and during events.
• Develop and control event budgets, including preparing pre-event financial estimates for clients based on potential operational costs during the course of the event; coordinate the completion of post-event financial settlements.
• Troubleshoot during event preparation and during the event to ensure that all event setups are correct, including making decisions about policy, procedures, billing, and staffing.
• Monitors in-house setup to ensure that the facility, equipment, physical setup, and labor provided meet the requirements of contractual agreements within the constraints of safety, health, and fire code standards.
• Ensure that all event insurance certificates, licenses, and permits required for events or production are obtained in a timely manner.
• Manage and oversee all production, setup, staffing, and event-related contracted services for assigned events.
• Ensure that the facility is cleaned prior to, during, and after all events to maintain building appearance and increase customer satisfaction.
• Communicate and coordinate with the Food & Beverage Department for catering needs.
• Serve as a facility representative at assigned events by enforcing facility policies and procedures; identify and resolve public and event-related complaints in a professional manner, ensuring customer satisfaction.
• Analyze challenges, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of organizational objectives.
• Attend various weekly scheduled building meetings.
• Communicate any problems and proposed solutions to the executive team.
• Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public, and municipal officials.
• Act as facility manager on duty as required.
• Complete all duties with a customer service focus through teamwork & dedication to OVG's principles.
• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree from an accredited four-year college/university with major coursework in event management, facility management, sports management, hospitality management, business administration, or a related field required.
• 3-5 years of increasingly responsible experience in event management in a public assembly facility, convention center, arena, hotel, or similar facility preferred.
• Ability and willingness to work a flexible schedule, including long and irregular hours that may vary due to functions and may include early mornings, evenings, weekends, holidays, and an extended number of consecutive days.
• Knowledge of operational characteristics of events, including crowd management and control techniques; fire and public safety regulations; food service practices; A/V equipment; and relevant federal, state, and local regulations preferred.
• Knowledge of Microsoft Office programs; experience with event management software and layouts preferred.
• Must have management experience with the ability to select, train, motivate, and manage staff.
• Exemplary customer service skills with the ability to handle multiple tasks and priorities simultaneously.
• Ability to work independently and as part of a team.
• Professional presentation, appearance, and work ethic.
• Strong written and oral communication skills.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.