Event Manager

Midwest Mechanical Solutions; Minneapolis (MN); On-site; USD 65,000 - 80,000; Full time

Job summary

An established industry player is seeking an energetic Event Manager to join their dynamic VIBE Team. This role involves planning and executing various customer-facing events that enhance brand engagement and strengthen partner relationships. The ideal candidate will thrive in a collaborative environment, demonstrating exceptional organizational skills and a knack for managing multiple events simultaneously. With a focus on delivering unforgettable experiences, you will play a pivotal role in shaping the company's event strategy while adhering to budgets and timelines. If you are passionate about creating impactful events and enjoy working in a fast-paced setting, this opportunity is perfect for you.

Benefits

401(k)

Medical Insurance

Dental Insurance

Vision Insurance

PTO

Short-term Disability Insurance

Long-term Disability Insurance

HSA

FSA

Qualifications

• 3+ years of experience in event planning and coordination.
• Strong knowledge of logistics and vendor management.

Responsibilities

• Plan, coordinate, and execute customer-facing events.
• Manage event logistics and vendor relationships.

Skills

Event Planning

Vendor Management

Communication Skills

Logistics Coordination

Customer Experience Design

Education

3+ years of experience in event planning

Experience managing multiple events

Tools

Microsoft Office

Event Management Tools

Job description

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Midwest Mechanical Solutions is a leading HVAC Manufacturer’s Representative firm serving the Upper Midwest. We offer the opportunity to shape and scale one of the most relationship-driven event platforms in the industry and to work in a collaborative and innovative work environment where your ideas matter.

Mission statement:

Creating lifelong relationships & projects we can be proud of through creatively applied HVAC solutions

Midwest Mechanical Solutions Core Values:

• Driven/Self Motivated
• Can Do Attitude
• Team Player
• Customer Driven
• Do What’s Right
• Accountable
  
  

DEPARTMENT OVERVIEW:

The Visibility | Impact | Brand | Engagement (VIBE) Team focuses on creating unforgettable customer experiences, delivering best-in-class industry education, and strengthening relationships with our valued manufacturing partners. With several events every month, we are looking for an energetic and organized Event Manager to join the team and help us elevate every touchpoint. This position is exempt with an annual salary range of $65,000 to $80,000, depending on experience and qualifications.

POSITION OVERVIEW:

Event Manager – this position is responsible for planning, coordinating, and executing customer-facing events, educational sessions, and factory visits that reflect the MMS brand and VIBE mission. You’ll manage everything from monthly Symposiums and manufacturer training to large-scale experiences like our annual Golf Tournament, Open House, factory trips, and fishing/hunting excursions while adhering to financial budgets and guidelines.

You’ll work closely with internal stakeholders, external vendors, and manufacturers to ensure every detail is executed with precision and excellence.

KEY RESPONSIBILITES

• Own the full event lifecycle: planning, logistics, execution, and post-event wrap-up
• Coordinate monthly and annual events, including but not limited to:
• Monthly PDH Symposiums
• Factory visits + customer experience trips
• Annual MMS Golf Tournament and Open House
• Fishing, hunting, and other MMS-hosted experiences
• Develop and manage event timelines, task lists, and checklists
• Coordinate with manufacturers, internal sales staff, and AIR marketing
• Secure venues, transportation, accommodations, food & beverage, A/V, and supplies
• Create and manage budgets, track invoices & and event related expenses
• Collect and evaluate post event feedback for constant improvement
• Represent the MMS brand with professionalism and attention to detail at all events
• Assist with internal scheduling and coordination across multiple departments

Ideal Candidates will satisfy the following Job Qualifications:

Education And Experience

• 3+ years of experience in event planning, coordination, or hospitality
• Experience managing multiple events at once (ideally 50+ per year)
• Strong knowledge of event logistics, vendor management, and customer experience design
• Proficient in Microsoft Office and event management tools (e.g. Excel, SharePoint, Teams)
• Bonus: Familiarity with HVAC industry, PDH processes, or manufacturer relationships
  
  

Knowledge, Skills, and Abilities

• Highly organized, self-motivated planners who thrive in fast paced environments
• Excellent communication skills with the ability to manage details, timelines, and expectations
• Creative thinkers who enjoy solving problems and enhancing experiences
• Comfortable working on-site at events, working occasionally outside of regular business hours
• Ability to juggle multiple priorities and deadlines while remaining calm under pressure
  
  

Working Conditions and Frequency

Most work is completed in an office environment with occasional outdoor activities and events.

We offer a competitive salary with a robust benefits package that includes 401(k), medical, dental, vision, company provided and voluntary life/AD&D insurance, PTO, short- and long-term disability insurance, vision, HSA, FSA, along with other voluntary fringe benefits.

These statements are not intended to encompass all job functions and qualifications of the position; rather, they are intended to provide a general framework of the qualifications of the position. Job incumbents may be required to perform functions not specifically addressed in this job description.

At Midwest Mechanical Solutions, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Internet Publishing

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