Event Experience Manager

Gaylord Hotels; Aurora (CO); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Relocation assistance

Bonus eligible

Job summary

Gaylord Hotels is seeking a seasoned Event Management professional to lead the execution of conferences and events at the Aurora property. You will coordinate all planning, liaise with hotel operations, and ensure on-site delivery aligns with client group plans to deliver a superior meeting experience.

The role requires strong planning, coordination, and customer service skills, plus experience managing complex room setups, AV, catering, and security aspects.

Qualifications

• High school diploma or GED; 3 years in the event management or related professional area.
• Bachelor’s degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year of experience in the event management or related professional area required.

Responsibilities

• Manages the execution of all aspects of events to include planning, day to day coordination and exit strategies.
• Serves as meeting planning advocate and liaison to all operational departments.
• Assists with coordination of all convention group plans and catering needs with all required operational departments.
• Verifies on-site delivery of hotel products and services according to conference group plans resulting in a positive meeting experience.
• Utilizes software for generation of necessary program documents to include but not limited to pass on reports, Banquet Event Orders (BEO’s), post-convention report and change logs.
• Advises client on current status of events and functions, including items pending and action items. Coordinates any changes necessary.
• Maintains program knowledge by attending planning meetings, conference calls, reviewing group resumes and banquet event orders (BEO’s) prior to group arrival.
• Partners with Conference planning team to verify issues are identified and resolved.
• Attends planning visits, welcome receptions, tie-down meetings, any internal meetings related to security, parking or production.
• Resolves potential meeting or room set issues proactively.
• Utilizes available resources to meet client requests or resolve client issues.
• Verifies that room requirements such as lighting, temperature, AV equipment, and room set meet client expectations.

Education

Bachelor’s degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major

High school diploma or GED; 3 years in the event management or related professional area

Job description

Additional Information

Relocation Assistance Available

Job Number

26090518

Job Category

Event Management

Location

6700 N Gaylord Rockies Blvd, Aurora, Colorado, United States, 80019 VIEW ON MAP

Schedule

Full Time

Located Remotely?

N

Position Type

Management

Pay Range:

$28.35-$30.27 per hour

Bonus Eligible:

Y

Expiration Date:

08/19/2026

Job Summary

Manages the execution of all aspects of events to include planning, day to day coordination and exit strategies. Serves as meeting planning advocate and liaison to all operational departments. Verifies on-site delivery of hotel products and services according to conference group plans resulting in a positive meeting experience. Utilizes software for generation of necessary program. Advises client on current status of events and function. Coordinates any changes necessary. Maintains program knowledge by attending planning meetings, conference calls, reviewing group resumes and banquet event orders (BEO’s) prior to group arrival. Partners with Conference planning team to verify issues are identified and resolved. Attends planning visits, welcome receptions, tie-down meetings, any internal meetings related to security, parking or production. Proactively resolves potential meeting or room set issues. Utilizes available resources to meet client requests or resolve client issues. Verifies that room requirements such as lighting, temperature, AV equipment, and room set meet client expectations.

CANDIDATE PROFILE

Education And Experience

• High school diploma or GED; 3 years in the event management or related professional area.

OR

• Bachelor’s degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year of experience in the event management or related professional area required.

CORE WORK ACTIVITIES

Assisting in Event Operations

• Manages the execution of all aspects of events to include planning, day to day coordination and exit strategies.
• Serves as meeting planning advocate and liaison to all operational departments.
• Assists with coordination of all convention group plans and catering needs with all required operational departments.
• Verifies on-site delivery of hotel products and services according to conference group plans resulting in a positive meeting experience.
• Utilizes software for generation of necessary program documents to include but not limited to pass on reports, Banquet Event Orders (BEO’s), post-convention report and change logs.
• Advises client on current status of events and functions, including items pending and action items. Coordinates any changes necessary.
• Maintains program knowledge by attending planning meetings, conference calls, reviewing group resumes and banquet event orders (BEO’s) prior to group arrival.
• Partners with Conference planning team to verify issues are identified and resolved.
• Attends planning visits, welcome receptions, tie-down meetings, any internal meetings related to security, parking or production.
• Resolves potential meeting or room set issues proactively.
• Utilizes available resources to meet client requests or resolve client issues.
• Verifies that room requirements such as lighting, temperature, AV equipment, and room set meet client expectations.

Providing Exceptional Customer Service

• Delivers excellent customer service throughout the customer experience and encourages the same from other employees.
• Coordinates and communicates event details both verbally and in writing to the client and property operations.
• Responds to and handles guest problems and complaints.
• Uses personal judgment and expertise to enhance the client experience.
• Stays available to solve problems and/or suggest alternatives to previous arrangements.
• Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans.

At Marriott International, we are dedicated to an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

We’re proud to offer a wide range of benefits designed to support you and your family, enrich your wellbeing, empower your career, and spark new adventures. Benefits eligibility and options may vary depending on employment status, position and location.

Why have less when you can have MORE — all under one roof? Rooted in our expertise and leadership in meetings and experiences, Gaylord Hotels intentionally deliver environments, services and programming that bring people together in an extraordinary way. The heart of our brand are STARs, who are creative, entrepreneurial and dedicated to providing thoughtful, big-hearted service to guests. At Gaylord, we provide STARs with opportunities well beyond that of a traditional hotel—offering you endless career opportunities, the extras, and MORE. In joining Gaylord, you join a portfolio of brands with Marriott International.

Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.