Event Designer

Italic Catering; Longmont (CO); On-site; USD 34,000 - 69,000; Full time

Benefits offered by this job

Paid sick leave

Job summary

Italic Catering in Longmont, CO is seeking a sales and event coordinator to manage client inquiries, prepare tailored proposals, conduct tours, and close bookings. You will stay the primary client contact through planning and execution, coordinating with kitchens and operations to ensure delivery of commitments.

Approximately 80% of the role is sales and event coordination, with 20% supporting marketing. On-site schedule is 40 hours per week with some evenings or weekends, and after meeting

Qualifications

• Strong communication, organization, initiative and follow-through are essential.
• Experience in sales, hospitality, or event coordination is preferred.
• Ability to manage client needs from inquiry to event completion.

Responsibilities

• Respond to inquiries, understand client needs, make sales calls and close bookings.
• Coordinate menus, guest counts, dietary needs, timelines, rentals and payments.
• Maintain Tripleseat and event documents; coordinate with owners, kitchen, operations and captain.
• Attend walkthroughs and events as needed and handle post-event follow-up.

Skills

Sales

Event coordination

Communication

Organization

Initiative

Job description

Wage range provided includes $20 per hour plus commissions of $5 or more (up to $30) per hour on meeting minimum sales targets. Commission terms are provided in a separate written plan.

Help grow catering sales and event bookings while staying with each assigned client from the first inquiry through planning, event completion, and follow-up.

Approximately 80% of this role is sales and event coordination, with 20% supporting marketing. Client needs and event deadlines guide day-to-day priorities.

Schedule:

40 hours per week (9 hour shifts with 1-hour break), must be present on-site (flexible schedule of working 1 day from home after starting meeting minimum sales thresholds), required evening or weekend availability as needed.

Sales and event coordination:

• Respond promptly to inquiries, understand client needs, make sales calls, prepare tailored proposals, conduct tours, and follow through to close bookings.
• Remain the primary client contact after booking. Confirm menus, guest counts, dietary needs, timelines, rentals, and other details; track changes and payment deadlines.
• Keep Tripleseat, event documents, and task records accurate. Coordinate with the owners, kitchen, operations team, and event captain so commitments are understood and delivered.
• Attend assigned walkthroughs and events as needed. Stay accountable for client communication through the event, working with the captain and operations team on execution.
• Complete post-event follow-up, address outstanding questions or balances with the appropriate team, gather feedback, and develop repeat business and referrals.

Supporting marketing duties

Use approximately 25% of your time for agreed marketing priorities: reels and TikTok videos, photos, flyers, listings and routine website updates, event promotion, newsletters, and community outreach. Maintain a manageable calendar, publish approved work, and report available results. Schedule these tasks around client follow-ups and event commitments.

Ownership and self reporting

Plan weekly priorities and deadlines. Update the shared tracker at the end of each shift and report planned versus completed work weekly, including lead follow-ups, bookings, upcoming event readiness, and marketing completed. Raise obstacles early with proposed solutions. Keep the owners informed without reminders.

Qualifications and benefits

Strong communication, organization, initiative, and follow-through are essential. Be comfortable selling by phone and in person, coordinating details, using business software, and creating basic marketing content. Sales, hospitality, or event coordination experience is preferred. Paid sick leave is provided in accordance with Colorado requirements.