Event Coordinator | Regent Bank Amphitheatre

Legends; Broken Arrow (OK); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid vacation

401k plan

Job summary

Legends Global is seeking an Event Coordinator to plan and organize event logistics at Regent Bank Amphitheater in Broken Arrow, OK. You will coordinate with service contractors, guide clients through contracts, and ensure timely communication and smooth operations for all events.

The role requires a Bachelor’s degree or equivalent experience, strong organizational and communication skills, and the ability to work under pressure with minimal supervision.

Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Strong communication, presentation and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.

Responsibilities

• Plan and organize event logistics with clients and liaison(s).
• Coordinate activities with service contractors for events.
• Explain contract provisions, policies and procedures to clients.

Skills

AutoCAD

Microsoft Office

Communication

Organization

Interpersonal skills

Deadline driven

Education

Bachelor's Degree

Tools

AutoCAD

Microsoft Office

Job description

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you?

Essential Duties and Responsibilities

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• Makes check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
• Assists in scheduling operational set-ups to provide equipment or service’s needs.
• Monitors and supervises facility set-up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
• Follows-up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

Qualifications

• Education and/or Experience Bachelor's Degree from four-year University 1 to 2 years related experience and/or training.
• Or equivalent combination of education and experience.
• Skills and Abilities Working knowledge of the principles of facility management, services, and equipment for a similar facility.
• Demonstrated AutoCAD proficiency will be strongly preferred.
• Proficiency in Microsoft Office software and general office equipment.
• Demonstrated organizational, planning, and problem-solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.
• Work effectively under pressure and/or stringent schedules.
• Ability to work with minimal supervision and to interact with all levels of staff and clients.

COMPENSATION

• Competitive salary, commensurate with experience,
• medical
• dental
• vision
• life and disability insurance
• paid vacation
• 401k plan

WORKING CONDITIONS

Location: Regent Bank Amphitheater Broken Arrow, OK

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.