Event Coordinator II

Socket.dev; Denver (CO); On-site; CAD 109,000 - 119,000; Full time

Benefits offered by this job

Wedding Pay

Charitable Match Program

Wellness Benefits

Job summary

Populous is seeking an Event Coordinator II in Denver to support planning, scheduling, and coordination across sporting events and venues. You will help manage timelines, vendor relationships, and client communications while mentoring junior designers and delivering high-quality events.

The role requires 2–6 years of experience in sporting event planning and a proactive, collaborative attitude in a fast-paced environment. Occasional travel and long hours are possible around event schedules.

Qualifications

• Detail-oriented and organized with proven time management across multiple projects.
• Proficiency in MS Office; advanced Excel skills and database relationships help.
• Strong written and verbal communication and collaboration abilities.

Responsibilities

• Support planning, coordination, and project tracking for events.
• Lead implementation of assigned project components with managers and teams.
• Manage scheduling, vendor coordination, and client communications.

Skills

MS Office

Excel

Smartsheet

Communication

Time management

Problem-solving

Teamwork

Education

Bachelor’s or associate degree preferred but not required

Tools

Smartsheet

Job description

Event Coordinator II

Location: Denver, CO

Who We Are

We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. All of Populous’ collective design expertise ultimately culminates in one thing: the event. We work at all scales, having developed intimate one-off experiences, all the way up to major international multi-day festivals. Our venues have hosted some of the most prestigious events in sports and entertainment, from the FIFA World Cup and the NFL Super Bowl, to the Summer and Winter Olympic and Paralympic Games. Our unmatched understanding of venue design has allowed us to transcend traditional boundaries, bringing all of our architectural knowledge into the world of event planning. Populous has experience at every level of the event ecosystem. We have designed and developed new events in all corners of the globe and combined entertainment in new ways, such as fusing live music with sport.

What We Offer: Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For

We are seeking an Event Coordinator II to develop and support key areas of event planning, coordination, and project tracking. This person will lead the implementation of assigned project components and collaborate with project managers and other team member to produce successful events. With 2-6 years of experience, this role involves managing portions of projects independently, mentoring junior designers, and engaging with clients in a collaborative design environment.

This position will be open a minimum of two (2) days and will remain open until filled. Applications will be accepted on an ongoing basis until the position is closed.

What Your Day Could Consist Of

• Assisting project managers with development of Sporting Program for Warrior Games.
• Collect schedule data, update project schedules and report on this information to staff, clients, and vendors using tools such as Smartsheet.
• Oversee and assist with administrative support as needed, such as scheduling meetings, ordering supplies/equipment, creating presentations, task coordination and follow-up.
• Coordination of multiple vendors, contractors, and suppliers on their specific deliverables and providing regular status updates.
• Managing contracts/agreements between vendors and clients, coordinating detailed cost and budget submissions, and oversee tracking of certificates of insurance and other supporting project documents.
• Recruiting, contracting, and managing multiple sport managers and officials for various sporting events.

Requirements For Success

• Detail-oriented and organized with proven track record of efficient time management across multiple projects.
• Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus.
• Technical acumen – quick to pick up new tools/software/platforms.
• Excellent written and verbal communication skills.
• Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines.
• Ability to work effectively both independently and in a team-oriented, collaborative environment.
• Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.
• Strong problem-solving skills with the ability to think critically and make quick decisions under pressure.
• Experience with broadcast productions and in-venue presentation of sporting events.
• Experience with sports registration, rules development, timing and scoring systems.

Essential Qualifications

• Bachelor’s or associate degree preferred but not required.
• 2-6 years' experience in sporting event planning and management.
• Experience with officials and sport managers/coaches to include but not limited to hiring, training, onboarding, payroll and managing.
• Experience with volunteer registration and/or volunteer management.
• Experience with multi-day, multi-sport events or multi-day, same sport events.

Additional Details

• Event planning involves sedentary work, requiring long periods of sitting, frequent use of a computer and occasional movement in an office environment.
• Event execution requires willingness and ability to travel away from home for up to 3 weeks and work long hours, including evenings and weekends, as dictated by event schedules and requirements.
• In addition, event execution involves standing and walking for extended periods and occasionally lifting items weighing up to 25 pounds.

Compensation

• The projected salary range for this opportunity is $78,000 - $85,000 annually, and may be more or less depending on skills, experience and education.

In accordance with Colorado law, the posted salary range represents a good faith estimate of the compensation for this position. Final compensation will be determined based on experience, skills, and qualification. This position may also be eligible for additional compensation, including bonuses. A comprehensive benefits package is available for this position. We strive to offer our staff a competitive benefits package at a low cost to employees, including medical, dental, and vision coverage, 401(k), FSA/HSA, paid time off, and continuing education benefits. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristics protected by applicable federal, state, or local law.

No. 1 Most Innovative Company in Architecture by Fast Company No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants No. 1 Architecture Firm in Cultural Facilities by BD+C No. 1 Architecture Firm in Convention Centers by BD+C No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C Find us here - https://populous.com/careers Instagram: @WeArePopulous X: @Populous