Event Coordinator II

Georgia Institute of Technology; Atlanta (GA); On-site; USD 49,000 - 67,000; Full time

Job summary

Georgia Tech in Atlanta, GA is seeking an Event Coordinator II to plan and coordinate campus events. This role handles scheduling, venue reservations, catering, and related logistics for internal and external events across campus units.

The position requires a high school diploma or equivalent and 4–5 years of related experience. A technical diploma or associate degree is preferred, with similar experience desirable. Salary is competitive and commensurate with qualifications.

Qualifications

• High school diploma, GED or Vocational School Diploma required.
• Four to five years of job-related experience.
• Preferred: Technical Diploma, Associate's Degree or two years college coursework.

Responsibilities

• Confer with event sponsors to determine scope and overall objectives associated with an event.
• Based on client needs and facility availability determine resources required and prepare event schedule.
• Make necessary facility reservations.
• Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.
• Design and create promotional/publicizing materials (print, website, etc.).
• Manage and track event budgets/costs, and maintain associated reports.
• Conduct follow-up to determine adequacy of services provided in support of event.
• May be responsible for identifying prospective customers and generating revenue.
• Perform other duties as assigned.

Skills

Event coordination

Vendor management

Budgeting

Client communication

Marketing support

Education

High school diploma, GED or Vocational School Diploma

Technical Diploma

Associate's Degree

Job description

Job Title: Event Coordinator II

Location: Atlanta, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 303090

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Location

Atlanta, GA Campus

Job Summary

Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office. Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up. Events range from small to large scale, are both internal and external facing and utilize unit based facilities and other locations, on and off campus. This position will interact on a consistent basis with: Unit management and staff and event sponsors, vendors. This position typically will advise and counsel: event sponsors, vendors. This position will supervise: NA.

Responsibilities

1. Job Duty 1 - Confer with event sponsors to determine scope and overall objectives associated with an event.
2. Job Duty 2 - Based on client needs and facility availability determine resources required and prepare event schedule.
3. Job Duty 3 - Make necessary facility reservations.
4. Job Duty 4 - Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.
5. Job Duty 5 - Design and create promotional/publicizing materials (print, website, etc.).
6. Job Duty 6 - Manage and track event budgets/costs, and maintain associated reports.
7. Job Duty 7 - Conduct follow-up to determine adequacy of services provided in support of event.
8. Job Duty 8 - May be responsible for identifying prospective customers and generating revenue.
9. Job Duty 9 - Perform other duties as assigned.

Required Qualifications

Educational Requirements High school diploma, GED certificate, or Vocational School Diploma

Required Experience Four to five years of job-related experience

Preferred Qualifications

Preferred Educational Qualifications Technical Diploma, Associate's Degree or two years college course work

Preferred Experience Four to five years of job-related experience.

Proposed Salary

Salary Range: $49,308.00 - $67,058.00 commensurate with qualifications

Knowledge, Skills, & Abilities

ABILITIES Ability to connect with an online audience and an innovative, unconventional approach. Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments. Ability to design workflows and establish effective processes. Proficiency in visual communications. Ability to communicate effectively, both orally and in writing. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Attention to detail and accuracy. Ability to multitask and manage projects with competing deadlines. Ability to work in a fast-paced environment. Familiarity with digital marketing tools e.g. social media.

KNOWLEDGE Management principles and practices for people and vendors, project management skills, event management best practices, graphic design, brand identity standards and visual style, digital marketing channels and tools.

SKILLS This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.

Job grade: A7

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/