Event Coordinator

Turn It Up Dance Challenge, Inc.; Weymouth (MA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading event management company in Weymouth, MA is seeking an organized and detail-oriented Event Coordinator. The role involves managing planning and logistics for dance competitions nationwide, ensuring seamless execution and top-notch customer service. Candidates should have a bachelor’s degree and strong communication skills. The position offers hybrid flexibility and comprehensive benefits.

Benefits

Hybrid flexibility

Pet-friendly office

Comprehensive benefits

Generous PTO

Professional development opportunities

Qualifications

• Strong organizational skills to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to lift 50 lbs.

Responsibilities

• Coordinate with venues, vendors, and event staff.
• Manage event budgets and timelines.
• Serve as the primary contact for registered clients.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor's degree in hospitality, business management, or marketing

Tools

Microsoft Office Suite

Job description

Overview

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Have you ever been to a large-scale event and wondered, “Who’s behind all of this?” Here’s your chance to find out and be part of the magic!

For the past 20 years, Turn It Up Dance Challenge has been producing high-quality, professional dance competitions and conventions across the United States, reaching over 100,000 dancers, studio owners, and parents every year. We pride ourselves on exceptional customer service, a friendly atmosphere, and events where dancers of all levels can shine.

Our culture is built on core values that encourage both employee and company growth and we’re ready to welcome a motivated Event Coordinator to help us continue delivering unforgettable experiences to our clients.

Position Summary

Turn It Up is seeking an organized, hard working, and detail-oriented Event Coordinator to manage the planning, logistics, and scheduling of regional and national dance competitions and conventions. This role is critical in ensuring the seamless execution of events from pre-event coordination to on-site operations, with a focus on timelines, competitor scheduling, and venue logistics while maintaining the highest level of customer service.

Key Responsibilities

• Coordinate with venues, vendors, colleagues, and event staff to ensure all logistics are secured.
• Manage event budgets and timelines, ensuring events stay on schedule and within financial targets.
• Maintain clear, professional communication in a timely manner with clients, event staff, colleagues, and business contacts via email, phone, and digital platforms
• Manage all post event items including but not limited to payments, allocation of receipts, event feedback, etc.
• Utilize scheduling software to create and maintain detailed competition schedules while ensuring compliance with competition rules, time constraints, and venue restrictions.
• Serve as the primary point of contact for registered clients regarding scheduling and event details.
• Distribute final schedules and important event updates to venue contacts, registered clients, and event staff.
• Assist in the daily operations necessary to prepare for large scale events as needed including but not limited to packing road cases, loading, and unloading trucks.

Required Qualifications

• Bachelor's degree in hospitality, business management, marketing or a related field.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Adaptable and flexible, able to adjust to shifting priorities.
• Excellent written and verbal communication skills.
• Team player with the ability to collaborate and lead effectively in high-energy situations.
• Strong problem-solving skills with the ability to respond quickly to business contacts, clients, and colleagues.
• Proficiency with Microsoft Office Suite (Word, Excel, Sharepoint, etc.)
• Ability to lift 50 lbs.
• Flexibility to work evenings, weekends, and travel for events as required.

Preferred Qualifications

• 1-3 years of experience in event planning, coordination or logistics.
• Knowledge of or previous experience in the competitive dance industry

Why You’ll Love Working With Us

• Hybrid flexibility – work from home one day a week.
• Pet-friendly office (because furry friends make everything better).
• Comprehensive benefits – medical, dental, vision, and Simple IRA with company match.
• Generous PTO – including Fridays off in August & September, plus a full week off at Christmas.
• Professional development opportunities to support career growth.

Compensation and Location

• Location: Weymouth, MA
• Salary: Confidential

Application Notes

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