Event Coordinator

Meridian Technologies; Tampa (FL); On-site; USD 45,000 - 65,000; Part time

Job summary

Meridian Technologies is seeking an organized Event Coordinator to support planning and execution of corporate events, trade shows, and marketing initiatives. This role coordinates event logistics, manages timelines, collaborates with cross-functional teams, and works with external vendors to ensure successful events.

The ideal candidate thrives in a fast-paced environment, can manage multiple projects, and is passionate about delivering exceptional event experiences.

Qualifications

• 2-3 years of experience coordinating corporate events, meetings, or marketing events.
• Experience managing event logistics from planning through execution.
• Trade show coordination experience is preferred.
• Demonstrated ability to manage multiple projects simultaneously while meeting tight deadlines.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills; strong interpersonal skills with cross-departmental collaboration.

Responsibilities

• Coordinate logistics for corporate events and trade shows from planning through execution.
• Develop and maintain project timelines, ensuring milestones and deadlines are met.
• Research venues and assist with site selection, attendee management, and RSVP tracking.
• Coordinate product ordering and shipping for events and exhibitions.
• Communicate with external vendors including production agencies, venues, photographers, florists, audiovisual providers, entertainment companies, and other event partners.
• Partner with internal teams such as Marketing, Digital, Creative, and Education to ensure projects stay on schedule.
• Prepare creative briefs for event invitations, signage, and other production materials.
• Monitor project schedules and proactively communicate updates to stakeholders.
• Support budget management by tracking expenses, processing POs, negotiating vendor pricing, and assisting with invoice reconciliation.
• Develop and maintain tracking processes for international events to identify opportunities for improved efficiency.
• Assist in creating standardized event and trade show guidelines to support consistency across multiple markets.
• Provide ongoing administrative and logistical support for active event initiatives.

Skills

Event coordination

Vendor management

Project management

Communication

Tools

Microsoft Office

Project management tools

Job description

Contract duration: 6 month contract with potential to extend or convert

Job Summary

We are seeking a highly organized and detail-oriented Event Coordinator to support the planning and execution of corporate events, trade shows, and marketing initiatives. This role is responsible for coordinating event logistics, managing project timelines, collaborating with cross-functional teams, and working with external vendors to ensure successful event execution. The ideal candidate thrives in a fast-paced environment, can manage multiple projects simultaneously, and has a passion for delivering exceptional event experiences.

Key Responsibilities

• Coordinate logistics for corporate events and trade shows from planning through execution.
• Develop and maintain project timelines, ensuring milestones and deadlines are met.
• Research venues and assist with site selection, attendee management, and RSVP tracking.
• Coordinate product ordering and shipping for events and exhibitions.
• Communicate with external vendors including production agencies, venues, photographers, florists, audiovisual providers, entertainment companies, and other event partners.
• Partner with internal teams such as Marketing, Digital, Creative, and Education to ensure projects remain aligned and on schedule.
• Prepare creative briefs for event invitations, signage, and other production materials.
• Monitor project schedules and proactively communicate updates to stakeholders.
• Support budget management by tracking expenses, processing purchase orders, negotiating vendor pricing, and assisting with invoice reconciliation.
• Develop and maintain tracking processes for international events to identify opportunities for improved efficiency.
• Assist in creating standardized event and trade show guidelines to support consistency across multiple markets.
• Provide ongoing administrative and logistical support for active event initiatives.

Required Qualifications

• 2-3 years of experience coordinating corporate events, meetings, or marketing events.
• Experience managing event logistics from planning through execution.
• Trade show coordination experience is preferred.
• Demonstrated ability to manage multiple projects simultaneously while meeting tight deadlines.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.Strong interpersonal skills with the ability to collaborate across multiple departments and with external vendors.
• Proactive, self-motivated, and able to work independently in a fast-paced environment.
• Proficiency with Microsoft Office Suite and common project management tools is preferred.

Preferred Qualifications

• Experience supporting international events or global marketing initiatives.
• Familiarity with budget tracking, purchase orders, and vendor management.
• Experience developing event processes or standardized documentation.

Do you now or in the future require sponsorship (e.g. H-1B)? Y/N

EEO and ADA Statement:

Consulting Solutions and its family of companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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