Event Coordinator

Hirebridge; San Diego (CA); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Growth opportunities

Great training

Promotions from within

Teamwork

Flexible hours

Education reimbursement

Dining discount

Professional culture

Productive environment

Job summary

Water Grill in Southern California is seeking an energetic events assistant to support the Private Event Manager and Sales Manager in planning, setting up, and executing large parties and special occasions to our standards and guest expectations.

You will help coordinate menus, AV requirements, room layouts, and billing, while overseeing crewmembers during events. Shifts include day and evening hours, with growth opportunities in a strong team culture.

Qualifications

• Minimum 18 years old to serve alcohol.
• 1 year of service experience in a high-volume restaurant.
• High school graduate, some college preferred.
• Current Food Handler’s Card.
• Ability to communicate verbal and written English with Guests, management and crewmembers.
• Ability to compute basic mathematical calculations.
• Knowledge of table numbers, room capacity, hours of operation, dress code, and wine list.
• Proficient in POS and cash handling procedures.

Responsibilities

• Assist with event details, including menus, AV, and room layout.
• Oversee crewmembers during events and coordinate schedules.
• Distribute information to departments and follow up with guests.
• Maintain organized client files and capture repeat business.
• Gather sales leads and share with Event/Sales Manager.
• Support marketing efforts via social media and ads.
• Participate in Captain Program for events at both locations.

Skills

Customer service

Communication

Organization

Multitasking

Attention to detail

Professionalism

Education

High school diploma

Some college

Tools

Excel

Word

Job description

For over 25 years, the Water Grill has sated the palates of seafood lovers in Southern California.Hailed as "the best seafood in Southern California" by the internationally recognized Zagat Guide, Water Grill consistently offers dazzling fish preparations of superior quality and freshness.

We keep it reel! Premium benefits, amazing company culture, growth opportunities, and more!Are you hooked yet?

What do we bring to the table?

• Growth Opportunities
• Great training and commitment to promotions from within!
• Teamwork / Flexible Hours
• Education Reimbursement
• Generous Dining Discount
• Professionalism
• Productive Environment
• Strong company culture

JOB OVERVIEW:

Assists the Private Event Manager and Sales Manager on a variety of tasks to ensure the large parties, events, and special occasions are successfully planned, set up, and executed to our standards and the expectation of the Guest.

Hourly Rate: $17.75 - $21

WORK HOURS:

Crewmembers will be required to work day and/or evening shifts, both weekdays and weekends. Crewmembers must be available to work 7 out of the 14 shifts a week and continue to work an average 12 shifts over a 4-week period.

ESSENTIAL QUALIFICATIONS:

• Minimum of 18 years of age to serve alcoholic beverages.
• 1 year of service experience in a similar volume and service style restaurant preferred.
• High school graduate, some college preferred.
• Current Food Handler’s Card.
• Ability to satisfactorily communicate verbal and written English with Guests, management and crewmembers.
• Ability to compute basic mathematical calculations.
• Ability to maintain complete knowledge of the following:
  • Table numbers, room capacity, hours of operation, proper table set-up and dress code of the restaurant.
  • All menu and daily special items, including: major ingredients, taste, texture, price, preparation, and presentation of each item.
  • Pricing, glassware, and garnishes for all restaurant beverages, alcoholic and non-alcoholic.
  • Characteristics, pricing and descriptions of every wine/champagne "by the glass" selection and all major wines on the wine list.
  • State liquor regulations, particularly those prohibiting service to minors, intoxicated persons and drunk driving.
  • Correct maintenance and use of food serving/preparation equipment.
  • Point-of-sale and payment processing procedures.
  • Proper cash handling procedures.
• Proficient in Excel and Word.

ESSENTIAL SKILLS:

• Ability to communicate pertinent information to the Private Event Manager or General Manager in a timely and accurate fashion.
• Ability to perform job functions with minimal supervision.
• Ability to be well organized, maintain concentration and think clearly despite frequent, stressful or unusual interruptions.
• Ability to effectively communicate with all levels of the organizations.
• Ability to effectively manage projects, often more than one at a time.

ESSENTIAL JOB FUNCTIONS:

all to be completed in accordance with restaurant standards

• Ability to arrive to scheduled shift on time.
• Work schedule is dictated by event bookings and works most events.
• Oversees crewmembers working events.
• Handle inquiry calls within company standard.
• Work with Guests to capture event specifics including menus, pricing,AV requirements, room layout and billing information.
• Distribute, in a timely manner, information to the appropriate departments regarding all events follow-up all functions with thank you calls and letters.
• Maintain organized filing system to track repeat business.
• Collect sales lead contact and group information and distribute to Event Manager and/or Sales Manager.
• Assist with marketing efforts – social marketing, print ads, web ads, and in-house collateral.
• Opportunity to participate in Captain Program, working events in both locations.
• Check out with Manager prior to clocking out.
• Contribute to a team environment by completing other duties as assigned.

PHYSICAL REQUIREMENTS:

In General Approx. %Time Spent in each Function

Walking 25%

Standing 15%

Reaching 3%

Bending 3%

Carrying 4%

Lifting 5%

Kneeling 5%

Sitting 40%

100%

OTHER REQUIREMENTS:

• Ability to lift up to 40 lbs., 10-20 is typical
• Ability to carry up to 120 feet
• Ability to reach up to 6 feet, 2-4 is typical
• Ability to work off counter heights of 36 - 42 inches
• Ability to move through 24 inch aisles and spaces as small as 12 inches

IMPORTANT NOTICE:

This description is not an exclusive or exhaustive list of all job functions that a crewmember in this position may be asked to perform from time to time. This document does not create an employee contract, expressed, implied or otherwise, and does not alter the "at will" employment relationship of the employer and employee.