Event Coordinator

SGS Consulting; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

SGS Consulting is seeking an experienced Executive Assistant to support senior leaders in Sacramento. You will manage complex calendars, coordinate meetings across time zones, and handle travel arrangements for the VP, balancing competing priorities with efficiency.

The role requires strong interpersonal skills, proficiency in MS Office and Canva, and the ability to handle confidential information with discretion. Some travel may be required.

Qualifications

• Bachelor’s degree required.
• 2+ years administrative experience supporting executives.
• Strong multitasking and deadline management.
• Excellent communication and interpersonal skills.
• Familiarity with travel arrangements and expense reporting.

Responsibilities

• Manage schedules and calendars across multiple time zones.
• Respond to external partners by phone and email.
• Coordinate weekly direct report meetings and recurring meetings.
• Arrange travel including air, hotel and ground transportation for VP.
• Process purchase orders, invoices and assist with budget details.
• Submit and manage VP expenses.
• Interact with C-suite executive assistants and teams.
• Provide backup coverage when the department coordinator is out.

Skills

Administrative experience

MS Office suite

Vendor research

Venue research

Event registration

Travel planning

Budget & expenses

Education

Bachelor’s degree

Tools

MS Office (Outlook/Word/Excel/PowerPoint)

Canva

Job description

Job Responsibilities

• Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
• Professionally respond to external partners via phone and email
• Schedule weekly direct report meetings and other recurring meetings
• Process purchase orders and invoices for agency expenses and assist with budget details
• Complete and submit expense reports for executives
• Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
• Personal tasks including getting lunch when calendar schedule requires
• Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
• Scheduling and managing recurring team meetings
• Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
• Prioritizing executive’s schedule based on knowledge of needs & priorities
• Interact / Collaborate with C-suite executive assistants and teams
• Provide backup coverage as needed when the department coordinator is out of office

Skills

administrative experienceMS Office -- Outlook, Word, Excel and Power Point, Canvaresearching vendors, researching venues, registration, hotel, food and beverageEducation/Experience:

Education/Experience

• Bachelor’s degree required
• 2+ years administrative experience supporting leaders at the executive level
• Ability to juggle multiple tasks and projects and tight deadlines
• Ability to handle changing schedules quickly and efficiently
• Curious; calm under pressure and rigorous attention to detail
• Avid team player
• Ability to flex work schedule based on business need
• Some travel required, two-three times per year
• Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva
• Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization