Event Coordinator

Pilot Property Management, Inc.; Oceanside (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Competitive Salary

Work‑Life Balance

Career growth

Training and mentorship

Cell Phone Stipend

Mileage Reimbursement

Medical, Dental, and Vision

401(k) Retirement plan with Company匹h

Paid Time Off

12 Paid Holidays

Job summary

Keystone Pacific Property Management, LLC is seeking an experienced Event Coordinator to plan and organize vibrant social gatherings for our active adult communities. You will partner with vendors, board committees, and staff to deliver engaging events aligned with community rules and budgets.

Responsibilities include coordinating annual and special events, presenting proposals to the CSO Board, and maintaining event calendars across multiple communities.

Qualifications

• Must be able to work on weekends and a flexible schedule.
• Excellent customer service skills.
• Computer skills and Event software applicants.
• Exceptional organizational and time management skills.
• Ability to communicate effectively and efficiently.
• Knowledge of related safety practices.
• Ability to drive to communities and maintain reliable transportation.

Responsibilities

• Act as liaison for all vendors performing work on-site related to social events.
• Assist in creating and presenting recommendations for changes to policies, rules, and programs related to social events.
• Complete punch list items as assigned by the Manager.
• Perform such other operational duties as are assigned from time to time by the Manager.
• Plan and coordinate all annual and special community events.
• Obtain proposals from vendors for community event services and present them to the CSO Board of Directors for approval.
• Serve as staff liaison and provide administrative support to volunteer committees.
• Prepare and present written financial reports per activity and future event proposals to the CSO Board of Directors.
• Maintain direct communication with all event-related service providers.
• Attend and oversee all community-sponsored recreation and social events.
• Manage the activities calendar and schedule facility use to prevent conflicts.

Skills

Customer service

Event planning

Vendor coordination

Time management

Communication

Safety awareness

Driver's license

Education

High School Diploma or GED

Bachelor's Degree preferred

Tools

Event software

Microsoft Office

Job description

Description

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed‑use, commercial, new project developments, large‑scale onsite communities, and master‑planned community associations.

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Job Type: Full‑time

We have an excellent opportunity for an experienced Event Coordinator to join our active adult community in planning vibrant and enriching social gatherings. Please continue reading below!

Summary

The Event Coordinator is responsible for planning, organizing, directing community events, and assisting the Manager with the completion of management obligations related to customer service experience.

Why Join Keystone?

Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients.

As a member of our team, your talents will be nurtured, and your contributions will be supported in a value‑based environment that fosters the type of professional quality our customers have come to rely upon.

We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth.

We’re thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. We invite you to learn more about what makes Keystone special by checking out our certification details here.

What We Offer

• Competitive Salary
• Work‑Life Balance
• Opportunities for career growth
• Training and mentorship from successful leaders in the HOA industry
• Cell Phone Stipend
• Mileage Reimbursement
• Medical, Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD&DD Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Schedule

Onsite, Monday - Friday from 8:00 am - 4:30 pm

Essential Job Duties And Responsibilities

• General Duties
  • Act as liaison for all vendors performing work on‑site related to social events.
  • Assist in creating and presenting recommendations for changes to policies, rules, and programs related to social events.
  • Complete punch list items as assigned by the Manager.
  • Perform such other operational duties as are assigned from time to time by the Manager.
• Community Events
  • Plan and coordinate all annual and special community events.
  • Obtain proposals from vendors for community event services and present them, as necessary, to the CSO Board of Directors for approval.
  • Serve as staff liaison and provide administrative support to volunteer committees.
  • Prepares and presents written financial reports per activity and future event proposals on an as‑necessary basis to the CSO Board of Directors.
• Recreation Facilities
  • Maintain direct communication with all event‑related service providers.
  • Attend and oversee all community-sponsored recreation and social events.
  • Manages the activities calendar and schedules the use of the facilities to prevent scheduling conflicts.
  • Follow approved priority use of facilities guidelines when scheduling CSO events.

Requirements

Qualification Requirements

• Must have the ability to work on the weekends and work a flexible schedule.
• Excellent customer service skills.
• Computer skills and Event software applicants.
• Exceptional organizational and time management skills.
• Ability to communicate effectively and efficiently.
• Knowledge of related safety practices.
• Ability to work a Flexible Schedule as necessary.
• Excellent interpersonal skills.
• Strong verbal and written communication.
• Must possess a valid Driver's License and maintain a clean MVR.
• Must have reliable transportation and the ability to drive to and from communities.

Education And/or Experience

• 2 or more years of experience working in a facilities or events-related role.
• Experience working with 55+ community preferred.
• High School Diploma or GED required.
• Bachelor’S Degree preferred.

Work Environment

• Ability to drive to communities.
• Ability to sit, stand, and operate business equipment.
• Typical office environment with low‑level noise exposure.

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to [e-mail] for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to accessibility of the on‑line application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal opportunity employer. All applicants will be subject to a Background and MVR Check.

Salary Description

$25.00 - $29.00 Hourly