Event Coordinator

LUXE Interiors + Design; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading design media company is seeking a full-time Event Coordinator to manage the execution of events in New York, Florida, and Chicago. This role requires experience in event management, strong communication skills, and the ability to collaborate effectively with various teams. Ideal candidates will possess a strong network within the design community and be detail-oriented, ensuring all logistics and guest experiences align with brand standards.

Qualifications

• Resides in New York and is willing to travel to Florida and Chicago.
• Passionate about producing live event experiences.
• Comfortable working independently and managing multiple priorities.

Responsibilities

• Own end-to-end execution of Luxe events ensuring seamless delivery.
• Manage guest list development and achieve attendance KPIs.
• Provide on-site event support and manage guest experiences.

Skills

Strong rolodex of designers

Project management skills

Strong communication skills

Detail-oriented

Problem-solving skills

Job description

Luxe Interiors + Design, the largest residential architecture and design media brand, is seeking a full-time, high-energy, and detail-oriented Event Coordinator to lead the planning and execution of Luxe events in New York, Florida, and Chicago. This role is critical in delivering best-in-class client experiences and ensuring that Luxe achieves its event and partnership goals. The role is based in New York.

The position reports directly to the SVP, Events and Awards Marketing. Travel to Chicago and Florida is required, in addition to travel within the tri-state area.

Key Responsibilities

Event Management (Primary Focus)

• Own end-to-end execution of Luxe events in New York, Florida, and Chicago, ensuring seamless delivery aligned with brand standards.
• Manage guest list development, invitations, and RSVPs, achieving attendance and engagement KPIs through proactive and direct outreach to members of the design community.
• Coordinate with clients and venue partners to confirm logistics, secure deliverables, and ensure contract obligations are fulfilled.
• Maintain and track event inventory, including branded materials and partner-related assets.
• Provide on-site event support, including setup, guest experience management, and representing the Luxe brand.
• Collaborate closely with the sales team to align event execution with client goals and to deliver measurable value for advertisers and partners.
• Report on event success, KPIs, and client satisfaction, per established process.

Cross-Functional Collaboration

• Partner with the sales team, marketing, client strategy, and operations to ensure cohesive planning and flawless event delivery.
• Serve as the primary liaison between Luxe’s clients and internal stakeholders related to all regional events operations and execution in assigned markets.
• Maintain strong communication with internal stakeholders regarding timelines, deliverables, and performance outcomes.

About the Ideal Candidate

• Resides in New York and is willing to travel to Florida and Chicago, in addition to the tri-state area.
• Passionate about producing live event experiences.
• Strong rolodex of designers – specifically, in the New York area.
• Proactively engage, recruit, and confirm attendance of qualified candidates for events, ensuring a high caliber of participation.
• Highly organized, detail-oriented, and forward-thinking, with strong project management skills.
• Strong communication skills—confident in written correspondence and client interactions.
• Comfortable working independently, handling competing priorities, and problem-solving under pressure.
• Entrepreneurial mindset with a strong work ethic and commitment to excellence.
• Flexible availability, with the capacity to support events that may take place outside of standard business hours.