Event Coordinator

Winston Staffing; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Winston Staffing in New York is seeking an Events Coordinator to plan and execute firm events, including practice group receptions, client dinners, seminars and alumni gatherings. The role emphasizes flawless execution and professional service.

You will manage site selection, menu planning, invitation design, RSVPs, list management, onsite staffing, transportation and post-event follow-up, while collaborating with vendors, team members and stakeholders to ensure successful events.

Qualifications

• Strong project management, organizational, problem-solving and analytical skills.
• Knowledge of NY Venues and Vendors preferred.
• Excellent oral and written communication skills.
• Energetic, detailed person with a professional service-oriented demeanor.
• Ability to work effectively with lawyers, staff and vendors at all professional levels to implement successful events.
• Ability to work independently, meet multiple deadlines and respond well to change.

Responsibilities

• Plan and execute key events such as practice group receptions, client dinners and seminars, alumni events and other -hosted gatherings.
• Assist with the project management of events including site selection, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up.
• Collaborate with vendors, team members and key stakeholders on the planning of Firm events.
• Communicate event timelines, scheduling and logistics with key stakeholders.
• In addition, responsibilities related to maintaining Firm and client information are to be adhered to by all employees. This includes complying with the Firm's information security policies, protecting Firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Skills

Project management

Organizational skills

Analytical skills

Communication skills

Vendor coordination

Attention to detail

Independent work

Deadline management

Job description

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Plan and execute key events such as practice group receptions, client dinners and seminars, alumni events and other -hosted gatherings.
• Assist with the project management of events including site selection, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up.
• Collaborate with vendors, team members and key stakeholders on the planning of Firm events.
• Communicate event timelines, scheduling and logistics with key stakeholders.
• In addition, responsibilities related to maintaining Firm and client information are to be adhered to by all employees. This includes complying with the Firm's information security policies, protecting Firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

• Strong project management, organizational, problem-solving and analytical skills
• Knowledge of NY Venues and Vendors preferred
• Excellent oral and written communication skills
• Energetic, detailed person with a professional service-oriented demeanor
• Ability to work effectively with lawyers, staff and vendors at all professional levels to implement successful events
• Ability to work independently, meet multiple deadlines and respond well to change