Event Coordinator

Empower Event Group; Lower Merion Township (Montgomery County); Hybrid; USD 30,000 - 50,000; Part time

Benefits offered by this job

Hourly pay plus bonus

Flexible PTO policy

Professional development opportunities

Job summary

Join a dynamic team as a Part Time Event Coordinator in a hybrid role that balances flexibility with creativity. In this engaging position, you'll oversee client sales, manage CRM systems, and coordinate event logistics to ensure memorable experiences. This innovative firm values hard work and ambition, offering opportunities for professional growth and a chance to make a significant impact in the entertainment industry. If you're passionate about event planning and eager to contribute to a vibrant team, this is the perfect opportunity for you.

Qualifications

• Bachelor's degree in relevant field and experience in operations or sales.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage CRM system and optimize client interactions.
• Coordinate event planning and maintain vendor relationships.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Multitasking

Sales Skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in Operations Management

Bachelor's degree in Marketing

Tools

CRM Systems

Scheduling Software

Microsoft Office Suite

Job description

We are seeking a hard working, motivated Part Time Event Coordinator to join our team and play a key role in the growth and success of our company. The Event Coordinator will be responsible for overseeing various aspects of our business operations, including new client sales, CRM management, employee scheduling, vendor relations, contracting, event planning, and marketing. The ideal candidate must be ambitious, have an entrepreneurial mindset, be organized, hardworking, have incredible communication skills, and a passion for creating memorable events for our clients.

This is a hybrid position. The ideal candidate will be flexible with their schedule and have the ability to work Monday-Thursday, 6 hours a day, with a minimum of 24 hours a week.

Responsibilities:

1. Manage and optimize the customer relationship management (CRM) system to enhance client interactions and maintain accurate records of client communications and transactions.
2. Develop and maintain employee schedules to ensure adequate coverage for events and projects, while considering employee availability and skill sets.
3. Build and maintain positive relationships with vendors, negotiate contracts, and manage vendor performance to ensure quality service and cost-effectiveness.
4. Be the first point of contact for our prospects to help convert them into clients.
5. Oversee the contracting process for events, including drafting and reviewing contracts, ensuring compliance with legal requirements, and managing contract execution.
6. Coordinate event planning activities, including logistics, timeline management, and communication with clients, vendors, and team members to ensure successful event execution.
7. Develop and implement marketing strategies to promote our services, increase brand awareness, and attract new clients.
8. Assist with marketing efforts to grow the awareness of the Empower Brand.

Qualifications:

1. Bachelor's degree in Business Administration, Operations Management, Marketing, or related field.
2. Experience in operations management, sales, or related roles in professional services.
3. Strong organizational skills and attention to detail.
4. Excellent communication and interpersonal skills.
5. Proficiency in CRM systems, scheduling software, and Microsoft Office suite.
6. Ability to work in a fast-paced environment and multitask effectively.
7. Creative problem-solving skills and a proactive approach to resolving issues.
8. Knowledge of the entertainment industry and event production processes is a plus.
9. Willingness/Availability to work weekends and reliable transportation.

Compensation:

1. Hourly pay plus bonus based on individual performance and company growth.
2. Flexible PTO policy.
3. Opportunities for professional development & training.

If you are a dedicated and resourceful professional with a passion for coordinating, operations, and the entertainment industry, we invite you to apply for the Event Coordinator position at our DJ company. Come join us in delivering unforgettable experiences and creating lasting memories for our clients and their guests.

Seniority level

Entry level

Employment type

Part-time

Job function

Management and Manufacturing