Event Coordinator

Los Angeles Football Club (LAFC); Los Angeles (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

Los Angeles Football Club (LAFC) seeks an Event Coordinator to assist in organizing, coordinating, and supporting multiple departments to ensure safe and seamless execution of sporting events, private shows, and concerts at BMO Stadium.

The role reports to the Event Manager and requires 1–2 years in sports/entertainment event settings, a Bachelor’s degree, strong communication, and ability to work nights, weekends, and holidays.

Qualifications

• Bachelor’s degree required.
• 1–2 years’ experience in an event-related position within sports/entertainment.
• Ability to work in unstructured environments with interruptions.

Responsibilities

• Assist Event Managers with proper execution of sporting events, private and internal events, and concerts, while facilitating effective interdepartmental communication and organization across applicable departments in a timely manner.
• Oversee and communicate any changes regarding the 30-day events calendar, meeting agendas, and other event-related administrative functions, ensuring accurate and timely information is shared across all relevant departments.
• Assist in the management and scheduling of part-time match operations staff
• Serve as the event day point of contact for part-time match operations staff during all LAFC, LAFC 2, and other major sporting events at the stadium.
• Assist in locker room and back of house set ups for all sporting events that take place at BMO Stadium.
• Oversee set-up and event management for LAFC 2 matches at Rawlinson Stadium, Titan Stadium, and throughout the Southern California area.
• Assist Events department with daily operations, administrative support, and other special projects.
• Maintain a strong understanding of Guest Experience programs, Security protocols, and Operations procedures while collaborating cross-functionally with internal departments to uphold and exceed stadium standards.
• In partnership with Event Managers, help create production and event notes that clearly communicate all event requirements and drive the goals and objectives of each assigned event.
• Partner with stadium departments to prepare event plans and execute with external clients for each assigned event.
• Manage event budgets and settlements for private and internal events, ensuring expenses remain within budgetary parameters.
• Maintain event folders organized with event notes, budgets, actuals and other event related items.
• Cross train as necessary for all events taking place at BMO Stadium, inclusive of concerts, private and internal events, LAFC, and Angel City FC, and other sporting matches.
• Other duties as assigned by Supervisor/Management.

Skills

Communication skills

Multitasking

Education

Bachelor’s degree

Tools

Google Workspace

Job description

OVERVIEW

The Los Angeles Football Club (LAFC) is an MLS soccer club serving the greater Los Angeles area. LAFC is dedicated to building a world-class soccer club that represents the diversity of Los Angeles and is committed to delivering an unrivaled experience for fans. LAFC’s ownership group is comprised of local leaders and innovators of industry with intellectual capital, financial prowess, operations expertise, and success in the fields of entertainment, sports, technology, and media. LAFC is invested in the world’s game and Los Angeles, constructing, and developing the 22,000 seat BMO Stadium and a top-flight training center on the campus of Cal-State Los Angeles.

OVERVIEW

The Los Angeles Football Club (LAFC) is an MLS soccer club serving the greater Los Angeles area. LAFC is dedicated to building a world-class soccer club that represents the diversity of Los Angeles and is committed to delivering an unrivaled experience for fans. LAFC’s ownership group is comprised of local leaders and innovators of industry with intellectual capital, financial prowess, operations expertise, and success in the fields of entertainment, sports, technology, and media. LAFC is invested in the world’s game and Los Angeles, constructing, and developing the 22,000 seat BMO Stadium and a top-flight training center on the campus of Cal-State Los Angeles.

POSITION SUMMARY

The Event Coordinator will assist in organizing, coordinating, and providing support to each applicable department to ensure safe and seamless execution of all events, inclusive of private, concerts, and sporting events, at BMO Stadium. This role reports to the Event Manager.

ESSENTIAL FUNCTIONS

• Assist Event Managers with proper execution of sporting events, private and internal events, and concerts, while facilitating effective interdepartmental communication and organization across applicable departments in a timely manner.
• Oversee and communicate any changes regarding the 30-day events calendar, meeting agendas, and other event-related administrative functions, ensuring accurate and timely information is shared across all relevant departments..
• Assist in the management and scheduling of part-time match operations staff
• Serve as the event day point of contact for part-time match operations staff during all LAFC, LAFC 2, and other major sporting events at the stadium.
• Assist in locker room and back of house set ups for all sporting events that take place at BMO Stadium.
• Oversee set-up and event management for LAFC 2 matches at Rawlinson Stadium, Titan Stadium, and throughout the Southern California area.
• Assist Events department with daily operations, administrative support, and other special projects.
• Maintain a strong understanding of Guest Experience programs, Security protocols, and Operations procedures while collaborating cross-functionally with internal departments to uphold and exceed stadium standards.
• In partnership with Event Managers, help create production and event notes that clearly communicate all event requirements and drive the goals and objectives of each assigned event.
• Partner with stadium departments to prepare event plans and execute with external clients for each assigned event.
• Manage event budgets and settlements for private and internal events, ensuring expenses remain within budgetary parameters.
• Maintain event folders organized with event notes, budgets, actuals and other event related items.
• Cross train as necessary for all events taking place at BMO Stadium, inclusive of concerts, private and internal events, LAFC, and Angel City FC, and other sporting matches.
• Other duties as assigned by Supervisor/Management.

QUALIFICATIONS

• Bachelor’s degree from an accredited College/University required.
• Minimum of 1-2 years’ experience in an event related position within the sports/entertainment industry required.
• Ability to work productively and multi-task in an unstructured environment with frequent interruptions.
• Strong understanding of event operations, event logistics and venue management.
• Detail-oriented, driven self-motivator with a strong work ethic to get the job done.
• Excellent organizational and time management skills.
• Ability to handle highly sensitive and confidential information.
• Possess a positive and optimistic attitude to lead and inspire other departments.
• Ability to communicate effectively and efficiently in English - both verbal and written.
• Working knowledge of Google Workspace programs.
• Flexible work schedule with the ability to work nights, weekends, and holidays as the event calendar requires.
• Bilingual in English and Spanish preferred.

SALARY RANGE

At LAFC, we carefully consider a wide range of factors to determine a fair and equitable compensation package. The final offer amount will consider a wide range of factors that are considered in making compensation decisions including, but not limited to skill sets; relevant experience and training. Pursuant to state and local pay disclosure guidelines, the compensation for this role is $24.00 per hour.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

LAFC strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by the employer for a visa.