Event Coordinator

FREEMAN; Las Vegas (NV); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition reimbursement

Parental leave

Life insurance

Retirement match

Paid time off

Job summary

The Freeman Company is seeking an Event Coordinator to join our global brand experience team in a hybrid role, coordinating B2B and B2C events from planning to execution. You will collaborate with the Project Team, Lead Producer, and Account Director to deliver memorable client experiences across multiple locations.

The role requires 2+ years in event coordination, a Bachelor's degree or equivalent, travel up to 25%, and strong skills in Google, Microsoft, Slack, and vendor management.

Qualifications

• Bachelor's degree or equivalent experience.
• Background in event coordination or similar, preferably 2+ years of experience.
• Must be self-motivated, highly organized and articulate.
• Willingness to travel (including potential evening, weekend and holiday work).
• Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares.
• Ability to work efficiently in a fast-paced, high-growth environment with a strong attention to detail.
• Motivated, positive attitude, and results-oriented.
• A strong teamwork ethic; must have the ability to work both independently and as part of a larger team.
• Excellent written, verbal and interpersonal communication skills.

Responsibilities

• Assist in planning and executing client events, directly supporting the Project Team, Lead Producer and Account Director.
• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.
• Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.
• Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success.
• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items.
• Support database management as assigned (vendor, venue, contractors).
• Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms.
• Develop a mastery of all company tools and processes.
• Support with budget development for assigned areas.
• Support the Project Team and Account Director with team communications as needed.
• Support events team in fostering a positive relationship internally and with external clients.
• Travel to and onsite execution of specific events as needed.

Skills

Event coordination

Project management

Attention to detail

Communication skills

Travel willingness

Teamwork

Self-motivation

Organized

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Slack

Google Chat

Egnyte

Job description

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

The Event Coordinator (EC) will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope.

This role supports our Events Team. It is eligible to work a hybrid schedule, typically working 2-3 days per week in office and/or at show site based out of any of the following locations:

• Philadelphia, PA

• Dallas, TX

• Detroit, MI

• Fort Wayne, IN

• Las Vegas, NV

Essential Duties & Responsibilities

• Assist in planning and executing client events, directly supporting the Project Team, Lead Producer and Account Director

• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.

• Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.

• Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success

• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items

• Support database management as assigned (vendor, venue, contractors)

• Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms

• Develop a mastery of all company tools and processes

• Support with budget development for assigned areas

• Support the Project Team and Account Director with team communications as needed

• Support events team in fostering a positive relationship internally and with external clients

• Travel to and onsite execution of specific events as needed

Education & Experience

• Bachelors degree or equivalent experience

• Background in event coordination or similar, preferably 2+ years of experience

• Must be self-motivated, highly organized and articulate

• Willingness to travel (including potential evening, weekend and holiday work)

• Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares

• Ability to work efficiently in a fast-paced, high-growth environment with a strong attention to detail

• Motivated, positive attitude, and results-oriented

• A strong teamwork ethic; must have the ability to work both independently and as part of a larger team

• Excellent written, verbal and interpersonal communication skills

Travel Requirements

Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance

• Tuition Reimbursement

• Paid Parental Leave

• Life, Accident and Disability

• Retirement with Company Match

• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

#LI-Hybrid #TFCSparks