Event Coordinator

LHH; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

LHH is seeking an Event Coordinator for a permanent role in the Houston, TX area. This onsite position partners with cross-functional teams and vendors to deliver polished events aligned with business and client objectives.

The ideal candidate has 1–2 years of event planning or coordination experience, preferably in a law firm, legal services organization, or professional services environment. Travel up to 30% is required.

Qualifications

• 1–2 years of event planning or coordination experience.
• Experience in a law firm, legal services organization, or professional services environment preferred.
• Demonstrated ability to manage multiple events, deadlines, budgets, vendors, and stakeholders.

Responsibilities

• Coordinate events from start to finish, including planning, timelines, logistics, execution, and post-event follow-up.
• Partner cross-functionally with attorneys, business development, marketing, and other internal teams.
• Manage event budgets, track expenses, process invoices, and reconcile costs.
• Source, evaluate, and manage venues, caterers, production partners, transportation providers, and other vendors.
• Support contract negotiations and oversee contracts, statements of work, deadlines, deliverables, and vendor compliance.
• Coordinate event details such as invitations, registration, attendee communications, room setup, audiovisual needs, catering, signage, materials, and travel arrangements.
• Maintain detailed project plans, event calendars, checklists, and status updates to keep stakeholders aligned.
• Provide onsite event support, troubleshoot issues, and ensure a professional attendee experience.
• Track event outcomes, gather feedback, and recommend improvements for future programs.
• Travel up to 30% to support events and related business needs.

Skills

Event planning

Vendor management

Budget management

Communication

Project coordination

Tools

Microsoft Office

Event management platforms

Job description

LHH is currently recruiting for an Event Coordinator for a permanent opportunity with our client in the Houston, TX area. This role will partner with cross‑functional stakeholders and external vendors to deliver polished, well‑managed events that support business and client objectives. The ideal candidate has 1–2 years of event planning or coordination experience, with experience in a law firm, legal services organization, or professional services environment highly preferred. This is an onsite role at our client’s office in the Houston area.

Responsibilities:

• Coordinate events from start to finish, including planning, timelines, logistics, execution, and post‑event follow‑up.
• Partner cross‑functionally with attorneys, business development, marketing, office services, finance, leadership, and other internal teams.
• Manage event budgets, track expenses, process invoices, and reconcile costs while identifying opportunities for efficiency.
• Source, evaluate, and manage venues, caterers, production partners, transportation providers, and other vendors.
• Support contract negotiations and oversee contracts, statements of work, deadlines, deliverables, and vendor compliance.
• Coordinate event details such as invitations, registration, attendee communications, room setup, audiovisual needs, catering, signage, materials, and travel arrangements.
• Maintain detailed project plans, event calendars, checklists, and status updates to keep stakeholders aligned.
• Provide onsite event support, troubleshoot issues, and ensure a professional attendee experience.
• Track event outcomes, gather feedback, and recommend improvements for future programs.
• Travel up to 30% to support events and related business needs.

Qualifications:

• 1–2 years of experience in event planning, event coordination, hospitality, marketing, or a related field.
• Experience supporting events within a law firm, legal services organization, or professional services environment is highly preferred.
• Demonstrated ability to manage multiple events, deadlines, budgets, vendors, and stakeholders simultaneously.
• Experience reviewing, negotiating, and managing vendor contracts and service agreements.
• Strong organizational, project management, communication, and problem‑solving skills.
• High attention to detail and the ability to remain composed and responsive in a fast‑paced environment.
• Proficiency with Microsoft Office applications; experience with event management, registration, or project management platforms is a plus.
• Flexibility to support occasional early‑morning, evening, or weekend events as needed.
• Ability to work onsite in Houston, Texas, and travel up to 30%.