Event Management Specialist

Frontline Source Group - Nationwide Staffing & Executive Search

Dallas (TX)

Hybrid

USD 75,000 - 110,000

Full time

14 days+

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Benefits offered by this job

401(k) with 5% company match

Paid parking or transit subsidy

3 weeks vacation plus 10 holidays

Paid parental leave

100% company-paid medical, dental, vision and HSA contributions

Life and AD&D coverage

Short-term and long-term disability fully covered

Identity protection and critical/accidental coverage

Employee Assistance Program (EAP)

Concierge health advocate service

Job summary

A leading staffing firm in Texas is seeking a Corporate Events Specialist to coordinate a variety of firm-hosted events, managing everything from conception to execution. The ideal candidate will have over 8 years of experience in event planning and strong negotiation skills. Benefits include a 401(k) with a company match and paid medical coverage. This role requires a blend of interpersonal skills and budget management to ensure successful events, making a positive impact on the firm's brand.

Qualifications

8+ years of experience in event planning and client entertainment required.
Experience managing event budgets and ensuring timely invoice reconciliation.
Excellent site-selection abilities and experience working with major venues.
Experience building and managing a network of vendors, venues, and hospitality partners.
Experience with email marketing, CRM, and event-specific applications.
Experience planning events within the legal industry or similar professional-services client base (preferred).
Excellent site-selection abilities and experience working with major venues.
Proficiency in all aspects of event planning and ability to multitask across several simultaneous events.
Strong track record in event economics, budget communication, and ROI analysis.

Responsibilities

Coordinate all firm-hosted events including client entertainment and seminars.
Manage full event lifecycle from conception to execution.
Oversee venue research and vendor coordination.
Develop budgets, timelines, reporting, and ROI analyses; reconcile expenses.

Skills

Event planning

Budget management

Contract negotiation

Vendor network management

Interpersonal skills

Problem-solving

Time management

Multitasking

Problem solving

Tools

ContactEase

Vuture

CRM systems

Job description

Company Profile

Legal Firm with multiple locations.

Corporate Events Specialist Role

Coordinate all firm-hosted events including client entertainment experiences, partner retreats, office openings and celebrations, CLEs and seminars, practice group offsites, and internal firm events across Dallas, Houston, and Waco.

Manage full event lifecycle from conception to launch, including programming, logistics, scheduling, and execution to positively represent the firm’s brand.

Oversee venue research and selection, vendor coordination, building management communication, and all food, beverage, A/V, technology, transportation, and related requirements.

Handle RSVPs, attendee support, pre-event queries, and troubleshooting before and during events to ensure seamless execution.

Liaise with Marketing, Business Development, and key Partners to promote events, maximize visibility, and ensure attendance goals.

Develop and manage event budgets, timelines, reporting, and reconciliation; produce budget analysis, spend summaries, and ROI reports.

Create, source, and manage meeting collateral such as signage, materials, attendee lists, and event documentation.

Generate detailed post-event summaries, including attendance data, costs, ROI, and improvement recommendations.

Identify issues and implement continuous‑improvement practices for future event processes and operations.

Coordinate internal events, including holiday parties, firm retreats, internal CLEs, monthly lunches, and other firm activities.

Support all offices and collaborate closely with IT, Facilities, Business Development, Talent Development, and Practice Management.

Produce RFPs, negotiate contracts, reduce potential liability, and ensure contractual obligations are met.

Travel within Texas several times per month (up to 30%).

Reports to the Chief Marketing Officer.

Corporate Events Specialist Background Profile

8+ years of experience in event planning and client entertainment (required).
Experience managing event budgets and ensuring timely invoice reconciliation.
Experience negotiating contracts, reducing risk, and implementing contractual terms.
Experience building and managing a network of vendors, venues, and hospitality partners.
Experience with email marketing, CRM, and event‑specific applications.
Experience planning events within the legal industry or similar professional‑services client base (preferred).
Knowledge of meeting management, hotel/hospitality operations, and travel programs is a plus.
Experience with ContactEase or Vuture is a plus.
Excellent site‑selection abilities and experience working with major venues.
Proficiency in all aspects of event planning and ability to multitask across several simultaneous events.
Strong track record in event economics, budget communication, and ROI analysis.
Strong organizational, project‑management, and time‑management skills.
Strong problem‑solving, decision‑making, and execution abilities.
Strong work ethic; reliable, self‑directed, and professional presence.
Excellent interpersonal skills; able to manage competing priorities and perform under pressure.
Accurate and timely expense management.