Event Coordinator

Unique Solutions; City of Rochester (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic team as an Event Coordinator and unleash your creativity in planning unforgettable events! This role offers the chance to manage diverse events, from corporate gatherings to social celebrations, ensuring every detail is executed flawlessly. You will work closely with clients to understand their vision and collaborate with vendors to bring it to life. With opportunities for growth and a competitive benefits package, this position is perfect for those passionate about event management and eager to make an impact in a fast-paced environment. If you thrive on challenges and enjoy creating memorable experiences, we want to hear from you!

Benefits

Dynamic work environment

Hands-on experience

Opportunities for growth

Competitive salary and benefits

Qualifications

• 1-2 years of experience in event planning or coordination.
• Strong organizational and time-management skills.

Responsibilities

• Plan and coordinate events from start to finish.
• Manage event budgets and ensure all aspects are within budget.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Interpersonal Skills

Education

Bachelor’s degree in Event Management

Bachelor’s degree in Hospitality

Bachelor’s degree in Marketing

Tools

Event Management Software

Microsoft Office Suite

Job description

Are you a detail-oriented, organized, and creative individual with a passion for organizing and executing memorable events? We’re looking for an Event Coordinator to join our team! In this role, you’ll be responsible for planning, coordinating, and managing a variety of events, ensuring they run smoothly and exceed expectations. If you’re ready to take on exciting challenges and make an impact, we want to hear from you!

Key Responsibilities:

1. Plan and coordinate events from start to finish, including corporate events, conferences, trade shows, and social events.
2. Work with clients to understand event goals, requirements, and expectations.
3. Source, negotiate, and manage vendors (venues, caterers, entertainment, etc.) to ensure all event needs are met.
4. Handle event logistics, including scheduling, travel arrangements, and creating event timelines.
5. Manage event budgets and ensure all aspects of the event are completed within budget constraints.
6. Oversee on-site event operations, ensuring everything runs smoothly and on schedule.
7. Coordinate with internal teams to ensure alignment with marketing, sales, and other departments.
8. Develop and manage guest lists, invitations, and RSVPs.
9. Provide exceptional customer service to clients and attendees before, during, and after events.
10. Collect feedback and generate reports on event outcomes, identifying areas for improvement.

Requirements:

1. Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field (or equivalent experience).
2. 1-2 years of experience in event planning or coordination (experience with corporate events is a plus).
3. Strong organizational and time-management skills with the ability to manage multiple projects at once.
4. Excellent communication skills, both written and verbal.
5. Ability to work under pressure and handle last-minute changes or issues.
6. Proficiency with event management software and Microsoft Office Suite.
7. Creative problem-solving abilities and attention to detail.
8. Strong interpersonal skills and the ability to work well with clients, vendors, and teams.

Why Join Us?

1. Work in a dynamic, fast-paced environment with exciting event opportunities.
2. Gain hands-on experience with a wide variety of events and clients.
3. Opportunities for growth and career advancement.
4. Competitive salary and benefits package.