Event Coordinator

Compass Group USA; Chicago (IL); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/AD&D

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Job summary

Rapport, a division of FLIK Hospitality Group and part of Compass Group USA, is seeking an Event Coordinator in Chicago to plan and coordinate meetings and conferences across multiple sites. Some travel to the East Coast and Central region may be requested.

You will manage room bookings, coordinate AV and catering, and ensure flawless event execution, with a focus on client satisfaction and seamless operations.

Qualifications

• Previously managed corporate or social events and meetings.
• Basic Logistical Planning Experience.
• Basic Vendor sourcing and management.
• Understanding of Food Services and Catering; ServSafe Certified preferred.

Responsibilities

• Handle meeting room bookings using EMS and maximize space utilization.
• Coordinate services for meetings (AV, catering, room setups, signage) and liaise with clients and vendors.
• Execute events as support or lead, including setup and teardown of meeting space and catering.
• Produce Event Resumes and host Pre-Cons and Post-Cons with clients and onsite teams.

Skills

Event management

Logistical planning

Vendor sourcing

Food service knowledge

Tools

EMS reservation system

Job description

Earlier pay, easier saving. Even is the money app that makes it happen. A new benefit for all Frontline Associates.

Position Title: Event Coordinator Omnicom Chicago

Pay 10

Other Forms of Compensation:

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

The Meeting & Event Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at multiple locations in New York and New Jersey. Some travel to certain locations around the East Coast and Central region may be requested.

Essential Duties and Responsibilities:

• Handling meeting room bookings, utilizing the reservation system (EMS) and focusing on the strategic assignment of meeting space so as to maximize utilization. Ensuring that the real‑time information for each reservation is updated on the reservation portal.
• Coordinating a wide range of services for meetings, including Audio Visual requirements, catering, conference room set‑ups, signage, distribution of materials, etc. Liaise between client and vendor partners before, during and post event with necessary updates.
• Executing events as support or lead as needed, including set‑up and tear down of meeting space, catering, etc.
• Producing Event Resumes in order to document events and share detailed information with all involved departments, as well as hosting Pre‑Cons and Post‑Cons with clients and onsite team to ensure everyone is set up for success.

Qualifications:

• Previously managed corporate or social events and meetings
• Basic Logistical Planning Experience
• Basic Vender sourcing and management
• Understanding of Food Services and Catering; ServSafe Certified preferred

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Rapport maintains a drug‑free workplace.

Associates in Rapport are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Rapport a specialized division of FLIK Hospitality Group

Nearest Major Market: Chicago
Job Segment: Event Planning, Hospitality