Event Coordinator

IANS; Boston (MA); On-site; USD 65,000 - 75,000; Full time

Job summary

IANS is seeking an Event Coordinator to manage sponsor experiences across IANS Forums, reporting to the Senior Director of Events. You will lead logistics, on-site execution, and virtual event coordination, partnering with internal teams and vendors to ensure flawless sponsor engagement.

With 1-3 years in event coordination or sponsorship management, you will coordinate travel, venues, and program content while maintaining deadlines and high standards of service.

Qualifications

• 1-3 years of experience in event coordination, sponsorship management, or a related field.
• Bachelor's degree preferred, or equivalent professional experience.
• Strong communication and organizational skills; ability to manage multiple deadlines and stakeholders.

Responsibilities

• Sponsor management (in-person Forums): own the sponsor experience end-to-end, host kickoff meetings, set deadlines, manage sponsor agenda and post-event follow-up.
• Event logistics: book accommodations, rooming lists, VIP upgrades, negotiate sponsor contracts, manage signage and printed program.
• On-site execution: build staff manuals, manage sponsor content in the mobile app, provide hands-on support at events.
• Virtual Forums: build and own virtual events on the platform, co-host live sessions, manage outsourced hosts, improve with attendee feedback.
• Product Events: create Salesforce campaigns and registration pages for IANS Virtual events.
• Cross-functional support: vet and source new vendors, support third-party events on-site, assist with internal office events.

Skills

Sponsor management

Event logistics

Salesforce campaigns

Virtual event platforms

Lift 50lbs

Education

Bachelor's degree preferred

Tools

Salesforce

Virtual event platforms

Job description

$65,000–$75,000/year. On-site collaboration is essential; we require 2 days in the Boston, MA office each week.

About Us

IANS is the trusted intelligence partner for enterprise CISOs and security leaders. We provide actionable advisory, peer benchmarking, and proprietary data that help security organizations make faster, more confident decisions. Our MCP connector and Vendor Intelligence Database (VID) peer benchmarking platform deliver intelligence and structured benchmarks across the security organization, putting IANS insights where security leaders are already working.

Role Overview

The Event Coordinator owns the end-to-end Solution Provider (sponsor) experience across IANS Forums. Reporting to the Senior Director of Events, this person is the primary point of contact for sponsors from kickoff through post-event follow-up, and plays a key role in the logistics, technology, and on‑site execution that make IANS events run smoothly.

Responsibilities

• Sponsor management (in-person Forums): Own the Solution Provider experience end-to-end - host kickoff meetings, set and communicate deadlines, maintain Box resources and FAQs, and manage the sponsor agenda, surveys, and post-event follow-up
• Event logistics: Book and coordinate overnight accommodations, rooming lists, and VIP upgrades for staff, Faculty, and attendees; negotiate sponsor dinner contracts and venues; manage on‑site signage and the printed program in coordination with the graphic designer
• On‑site execution: Build and distribute the staff manual for all events, manage the IANS mobile app's sponsor content, and attend events to provide hands‑on support
• Virtual Forums: Build and own virtual Forum events on the selected platform, including templates and sponsor content; co-host live sessions; manage outsourced Technology Spotlight hosts; continuously improve the virtual experience based on attendee feedback
• Product Events: Create Salesforce campaigns and registration pages for IANS Virtual events
• Cross‑functional support: Help vet and source new vendors, support third‑party events on‑site, and assist with internal office events and other projects as assigned

Education

Bachelor's degree preferred, or equivalent professional experience

Experience

1-3 years in event coordination, sponsorship management, or a related field

Skills

• Vendor/sponsor relationship management
• Event logistics and on‑site production
• Salesforce campaign and event registration setup
• Proficiency with virtual event platforms
• Ability to lift 50lbs

Certifications

None required

Interpersonal Skills

Strong communication and organizational skills; comfortable managing multiple deadlines and stakeholders (sponsors, Faculty, internal teams, vendors) simultaneously; willingness to travel for on‑site event support

Why Join Us?

• Impact: Directly shape the sponsor and attendee experience across IANS's flagship Forums - a visible, high-touch role tied to revenue‑generating relationships
• Culture: We foster a collaborative and inclusive environment where event work is a team sport
• Benefits: Competitive salary, health benefits, and professional development opportunities