Event Coordinator

Main Event; Albuquerque (NM); On-site; USD 20,664 - 30,307; Part time

Job summary

Main Event in Albuquerque, NM is seeking an Event Coordinator to support the Sales team with behind-the-scenes admin, confirm event details by phone, and help convert inquiries into booked events.

You will assist with site tours, contract updates, and paperwork processing while coordinating with Operations and Hosts to ensure a smooth event flow. Strong communication and organization are essential.

Qualifications

• Excellent communication with guests, Sales Team and Management.
• Strong organization and verbal skills.
• Ability to analyze basic data to aid decision making.

Responsibilities

• Assist Sales with administrative duties and contract updates.
• Take RFPs and calls for social events, aiming to convert to won business.
• Conduct site tours as needed and ensure paperwork is distributed and up to date.
• Follow up on payments, invoices, and updated signed contracts.
• Support Operations with updated BEOs and upsell opportunities.

Skills

Customer focus

Communication

Organization

Data analysis

English proficiency

Job description

## Event CoordinatorApplylocations: Albuquerque, NMtime type: Part timeposted on: Posted Yesterdaytime left to apply: End Date: January 1, 2027 (30+ days left to apply)job requisition id: R-1012429**Job Description:****POSITION SUMMARY:** The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market.**YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF:** • You are friendly and demonstrate a “You Got It” attitude • You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team • You can communicate clearly and regularly with Operations, the Sales Team and guests • You can clearly verbalize guests needs to Operations and other Team Members • You have strong organization skills • You have strong verbal skills • You are able to analyze basic data to help Operations and the Sales Team with decision making • You can read and communicate in English**ESSENTIAL DUTIES AND RESPONSIBLITES:** • Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. • Take RFP’s and calls for social events, converting them to closed “won” business. • Conduct Site tours as needed. • Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support. • Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts. • Follow up on AR’s, collect payment information, and close out any remaining balances. • Submit check requests/invoices as needed. • Ensure Operations has the most up-to-date BEO for each event. • Offer “upsell” opportunities to Event Hosts after sale is “closed won”. Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand.The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.