Event Assistants - Work Study Required - Summer

University of Wisconsin-Madison - Student jobs; United States; Remote; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking enthusiastic Events Assistants to support various events and private rentals. This role offers a unique opportunity to engage with the community and contribute to the mission of a renowned institution. Responsibilities include assisting with event setup, providing excellent service to attendees, and ensuring the venue is presentable and safe. Ideal candidates will possess strong time management and communication skills, and be able to work in a fast-paced environment. Join a dynamic team dedicated to creating memorable experiences for all attendees while promoting diversity and inclusion in every aspect of the role.

Qualifications

• High school diploma or equivalent required.
• Strong time management and attention to detail skills are essential.

Responsibilities

• Assist with event setup, tear down, and cleaning tasks.
• Serve as the first point of contact for attendees during events.
• Maintain safety and security of guests and venue.

Skills

Time Management

Attention to Detail

Interpersonal Skills

Communication Skills

Multitasking

Education

High School Diploma or Equivalent

Job description

Department Overview:

The Events Assistant staff are responsible for assisting the event team in setting up for events, being a point of contact for attendees during events, and assist with tear down/clean up after events are completed. Hours will vary based on event schedules.

The event team is responsible for running events and private rentals, making sure the events run smoothly to help MMoCA connect with the community and individuals, as well as support the mission of the museum.

Anticipated Start Date: May 18, 2025

Anticipated End Date (If Applicable):

Remote Work Eligibility Detail: Not Remote

Anticipated Hours Per Week: Minimum: 0 Maximum: 20

Schedule: Hours will depend on the number of events each week, often seeing 0 hours per week. This position will require availability on nights and weekends, with occasional daytime hours as well.

Salary/Wage Range/Lump Sum: $17.00

Number of Positions: 3

Qualifications:

1. High school diploma or equivalent
2. Previous experience working as event staff or customer service
3. Strong time management skills
4. Proven attention to detail, and commitment to providing high-quality service to event attendees
5. Ability to interact with a diverse population
6. Ability to work outside in all-weather situations
7. Strong interpersonal and communication skills
8. Able to work both independently and as part of a team
9. Able to multitask and stay organized and calm in a fast-paced environment
10. Aptitude to be appreciative of multiple diverse perspectives, and a commitment to MMoCA’s initiatives regarding diversity, equity, accessibility, and inclusion

Optional:

1. Previous custodial experience
2. Interest in event management, development, or contemporary art
3. Ability to strike up conversation with guests

Position Summary/Job Duties:

1. Move and arrange furniture and equipment for events as directed, ensuring spaces are set up according to specifications and safety standards.
2. Perform cleaning and maintenance tasks before, during, and after events, including trash removal, carpet cleaning, and restroom upkeep.
3. Serve as the first point of contact for clients and attendees during events; assist with inquiries and help to troubleshoot issues.
4. Work with the development team and other staff to ensure smooth event execution.
5. Maintain the safety and security of the guests, artwork, and building.
6. Support other departments for museum programming needs.
7. Help staff Art Fair on the Square as needed, alongside other MMoCA colleagues, traditionally held the second weekend in July.
8. Follow safety protocols and guidelines, especially when lifting and moving heavy items.
9. Break down, clean up, and store MMoCA event materials after completion.
10. Help maintain the museum’s gallery and venue spaces, ensuring all areas are presentable and engaging for visitors.
11. Contribute to MMoCA's initiatives to expand and advance diversity, equity, access, and inclusion.

Physical Demands:

The work environment and job specifications listed below are representative of those that must be met by an employee, with or without accommodations, to successfully perform the essential functions of this job.

1. Able to lift, push, and pull event materials and furniture up to 100 pounds, with or without the use of moving equipment.
2. Stand, walk, and assist with lifting heavy items for extended periods of time.
3. Move equipment primarily in a freight elevator.
4. Work with frequent interruption.
5. Stand and/or move around event spaces for long periods of time.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/