Evening Receptionist Sat & Sun 7a-3 & 3p-8p 2 employees needed

Phoenix-Center-For-Rehabilitation-and-Pediatric; Wanaque (NJ); On-site; USD 2,066,000 - 2,755,000; Part time

Job summary

The Phoenix Center for Rehabilitation and Pediatric in New Jersey is hiring for two receptionist positions (7a-3p and 3p-8p on Saturdays and Sundays). Responsibilities include answering phones, directing calls, handling inquiries, maintaining resident files, and assisting with administrative duties.

Candidates must have a high school diploma, at least 6 months of receptionist experience, be fluent in English, and be 18+ with a cheerful, professional demeanor.

Qualifications

• Must possess a high school diploma.
• Must have at least six months of experience in a receptionist or similar work.
• Must be able to read, write and speak the English language.
• Must be at least 18 years old.
• Must possess a cheerful personality and work well with others.
• Must follow written and oral instructions.
• Must be able to type a minimum of 50 words per minute and operate a word processor.
• Must function independently with flexibility, integrity, and teamwork.
• Must have a pleasant speaking voice.

Responsibilities

• Receive and follow reception schedule and instructions from supervisor.
• Operate paging/telephone system as required.
• Answer telephone, determine nature of call, and direct caller.
• Receive inquiries and release information per policies.
• Maintain a current file/listing of residents, emergency contacts, and extensions.
• Locate personnel through paging system as needed.
• Greet visitors and direct to appropriate office or resident room.
• Present a positive image of the facility to customers.
• Adhere to rules and refuse admission to non-authorized persons.
• Assist with administrative duties (typing, filing, etc.).
• Create and maintain warm, calm atmosphere throughout the facility.
• Monitor visitors and sale representatives on site.
• Deal honestly and constructively with all personnel.
• Fullfill duties of department directors in administrative matters.
• Keep mail organized and distribute as directed.
• Operate office machines and copier as directed.
• Maintain professional demeanor with residents, families, and staff.
• Adhere to policies and contribute to a safe environment.

Skills

Typing 50 WPM

Customer service

English proficiency

Education

High school diploma

Job description

2 positions open! 7a-3p & 3p-8p SAT & SUN

• 1. Receive and follow reception schedule/instructions from your supervisor pursuant to established policies and procedures.
• 2. Operate paging/telephone system as required.
• 3. Answer telephone, determine nature of call and direct caller to appropriate individual or department.
• 4. Receive inquiries and release information in accordance with established policies and procedures.
• 5. Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc.
• 6. Receive requests from within the facility and locate personnel through paging system.
• 7. Give directions/information to visitors, guests, residents, sales representatives, etc.
• 8. Reports suspicious persons/information to supervisor immediately.
• 9. Ensure guests/visitors abide by existing rules and refuse admission to persons as directed.
• 10. Assist with administrative duties as directed. (Includes typing, filing, PNA, Completing PNA transactions)
• 11. Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• 12. Greet visitors and direct to appropriate office and/or resident room.
• 13. Receive, sort, and distribute mail as directed
• 14. Operate copier, office machines, etc., as directed.
• 15. Assist department directors in administrative matters. (i.e., typing reports, correspondence, etc.)
• 16. Monitor presence and location of sale representatives in the facility.
• 17. Present a positive image of the facility to all customers, such as job applicants, families, and the community.
• 18. Deal honestly, openly, and directly at all times with all facility personnel expressing your views in a constructive fashion.

• Must possess, as a minimum, a high school diploma.
• Must have at least six (6) months of experience in a receptionist or similair work
• Must be able to read, write and speak the English language in an understandable manner.
• Must be a minimum of 18 years if age of age and of good moral character.
• Must possess a cheerful personality and be able to work harmoniously with other personnel.
• Must be able to follow written and oral instructions.
• Must be able to type a minimum of 50 words per minute and operate a word processor.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with other personnel.
• Must have a pleasant speaking voice.

The Phoenix Center provides equal employment opportunities (EEO) to all employees and applicants for employment.