Evening Administrative Assistant

Open Door Family Medical Centers, Inc; City of Mount Vernon (NY); On-site; USD 45,000 - 58,000; Full time

Job summary

Open Door Care Network in Mount Vernon is seeking an Evening Administrative Assistant to provide secretarial and office management support to the clinic director and staff. You will verify insurance, enter data into the EHR, schedule new clients, and collect co-pays while upholding strict confidentiality.

The role requires at least three years of administrative experience, preferably in health care or non-profit settings.

Qualifications

• Education: High school diploma or equivalency required.
• Experience: Minimum of three years of administrative experience, including one year in a health care or non-profit organization.
• Bilingual in English and Spanish preferred.
• Proficient in Microsoft Office programs (Word, PowerPoint, and Excel).
• Excellent written and verbal communication skills with diverse population.
• Compassionate, articulate and patient; well-organized and detail-oriented.

Responsibilities

• Provides secretarial and office support for the clinic and its managers.
• Conduct insurance verifications and enter information into the EHR system.
• Open and schedule all new clients in the EHR system.
• Collect co-payments from clinicians and record in the EHR system.
• Maintain confidentiality and manage schedules for psychiatrist and nurse practitioner.
• Answer incoming calls and route to appropriate department.
• Contact clients on upcoming appointments and manage clinic supplies.

Skills

Bilingual (English/Spanish)

Communication skills

Microsoft Office proficiency

Organizational skills

Customer service

Education

High school diploma or GED

Job description

Open Door Care Network provides health care and wellness programs to individuals and families in need throughout Westchester, Putnam and Ulster Counties. A pioneer Federally Qualified Health Center, Open Door provides more than 300,000 patient visits annually and serves nearly 60,000 individual patients who might not otherwise have access. Open Door offers integrated services and a holistic approach to building healthier communities. Primary medical care, dental care, integrated behavioral health care, clinical nutrition, wellness programs, and chronic disease management are the foundation of its clinical programs.Founded as a free clinic in 1972, Open Door’s mission of building healthier communities through accessible, equitable, culturally competent health care has led to site and service expansions. Today, Open Door operates centers in Brewster, Mamaroneck, Mount Kisco, Ossining, Port Chester, and Sleepy Hollow, in addition to eight School-Based Health Centers in the Port Chester and Ossining School Districts, a mobile dental van in Mount Kisco, and a new dental practice in Saugerties, NY. For more information, please visit our website at www.opendoormedical.org.Open Door is seeking an Evening Administrative Assistant to work in our Mount Vernon Clinic location. The Evening Administrative Assistant responsibility is to provide secretarial and office management assistance to the clinic director and other office staff. Works under general supervision.DUTIES AND RESPONSIBILITIES• Provides secretarial and office support for the clinic and its managers• Conduct insurance verifications and enter information into the electronic health records• Open and schedule all new clients in EHR system• Collect all co-payments from clinicians and record in EHR system• Maintains strictest confidentiality• Schedule and manage the psychiatrist and nurse practitioner schedules• Perform receptionist tasks answering incoming calls and route to appropriate department• Contact clients on all upcoming scheduled appointments• Manage clinic inventory of supplies and necessary paperwork• Maintain a clean and safe office environment• Perform all other duties as assignedEXPERIENCE• Minimum of three years of administrative experience, including one year in a health care or non- profit organizationQUALIFICATIONS• EDUCATION: High school diploma or equivalency is required• Bilingual in English and Spanish preferred• Proficient in the use of Microsoft Office programs (Word, PowerPoint, and Excel)• Excellent written and verbal communication skills with a culturally diverse population, and superior customer service skills• Compassionate, articulate and patient• Flexible, responsible, and highly organized with an attention to detail• Strong problem solving, relationship building and advocacy skills• Ability to work independentlyWORKING CONDITIONS• Frequent contact with patients, employees, and outside agencies• Frequent exposure to communicable diseases and other conditions common to a health center environment• Requires adherence to Infection Control Standard PrecautionsPHYSICAL REQUIREMENTS• Combination of sitting, standing, and walking