Estimator Assistant

ROARK LANDSCAPING; Oklahoma; On-site; USD 25,000 - 30,000; Part time

Job summary

Roark Landscaping in Tulsa, OK is seeking a part-time Estimator Assistant to support the estimating team for 20–25 hours per week, performing quantity takeoffs, entering project information, obtaining pricing, and preparing estimates for review.

You will visit client sites for inspections, coordinate with Sales and Production, track bid deadlines, and help produce proposals and contracts while maintaining accurate project records.

Qualifications

• High School Diploma or GED required.
• Basic computer skills, including Microsoft Office.
• Current Driver’s License required.
• Excellent organizational skills.
• Strong written and verbal communication.
• Experience with estimating or software is preferred.
• Experience using mapping tools is preferred.

Responsibilities

• Complete quantity takeoffs from field measurements and plans.
• Prepare and estimate for Account Manager review.
• Request vendor and subcontractor pricing.
• Visit customer properties to perform site inspections.
• Prepare proposals and contracts.
• Ensure proposals are accurate and complete.
• Coordinate internal communications between Sales and Production.

Skills

Organizational skills

Written and verbal communication

Flexibility with hours

Customer service oriented

Education

High School Diploma or GED

Tools

Microsoft Office

Mapping tools

Estimating software

Job description

Roark Landscaping formed with a noble mission: to bring a new level of customer care and dedication to the industry. Almost 20 years later, this mission has remained steady and true. The RLC team is friendly, attentive to customer needs, and committed to bettering their craft. With over 100 employees, Roark Landscaping has grown from an ambitious small business into a thriving Tulsa company. Much of Roark Landscaping's success is owed to customer referrals. Our work has a way of impressing all who see it, compelling people to tell our clients "I have to know who made your beautiful lawn!"

Job Description

Essential Duties and Responsibilities

The part-time Estimator Assistant supports the estimating team for 20–25 hours per week by completing quantity takeoffs, entering project information, obtaining pricing, conducting site inspections, and preparing estimates and proposals for Account Manager review. The position also tracks bid deadlines, maintains organized project records, coordinates with Sales and Production, and contributes to a strong safety culture.

Essential Duties and Responsibilities

• Complete quantity takeoffs from field measurements and plans
• Prepare and estimate for Account Manager review
• Request vendor and subcontractor pricing
• Landscape Maintenance
• Seasonal
• Plant Installations
• Hardscape
• Visit customer properties to perform site inspections
• Measure landscape beds, turf areas, irrigation zones, sidewalks, fencing, drainage features, parking lots, and other project components
• Photograph existing site conditions
• Document access challenges, utilities, drainage concerns, and production obstacles
• Verify project spoke before estimates are finalized
• Assist Account Managers during customer walkthroughs as needed
• Prepare proposals and contracts
• Ensure proposals are accurate and complete
• Prepare project folders upon ‘win’
• Maintain accurate customer records
• Update opportunities and proposal status
• Coordinate internal communications between Sales and Production
• Identify opportunities to improve estimating accuracy
• Safety is the responsibility of ALL members of the team. The Estimator Assistant will always contribute to a strong safety culture.

Required Experience

• High School Diploma or GED
• Basic computer skills, including Microsoft Office
• Current Driver’s License. (Required)
• Excellent organizational skills
• Strong written and verbal communication
• Experience as a Crew Member or Crew Lead (Preferred)
• Knowledge of Maintenance and Enhancement operations
• Experience with estimating or software (Preferred)
• Experience using mapping tools (preferred)
• Capacity to make critical judgments, solve problems and have strict attention to detail.
• Ability to track information and maintain a proper workflow of all required paperwork.
• Excellent verbal and written communication and ability to deal tactfully with all customers and employees.
• Flexible enough to work varying hours to meet the needs of the company.

Physical Requirements

• Frequent walking on uneven terrain
• Ability to lift up to 40 lbs.
• Frequent driving to customer locations
• Ability to work outdoors in varying weather conditions

Reporting

The Estimator Assistant reports to the General Manager.

Location

This position is based in Tulsa, OK and the employee will be expected to primarily work Monday-Friday and occasional weekends.

Note: This job description covers major areas of responsibility but is not comprehensive. This person will be expected to willingly accept other responsibilities and duties as assigned. Roark and HeartLand reserves the right to revise this job description at any time.

Pay Range

$18.00-$22.00

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