Estimating Technology Coordinator

Ec Company; Portland (OR); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

401k with match

Bonuses

Paid holidays and PTO

Medical/Dental/Vision

Job summary

EC Electric in Portland, Oregon, is seeking an Estimating Technology Coordinator to govern estimating processes, data, and tools. You will coordinate system changes, validate data, develop reports, and support adoption across departments.

The role acts as a data steward and liaison among Estimating, IT, and Learning teams. The position requires advanced Excel skills, Power BI familiarity, and strong documentation abilities.

Qualifications

• Advanced proficiency with Microsoft Excel, including structured data, formulas, lookup functions, data validation, PivotTables, and data-quality review.
• Proficiency with Microsoft 365 applications, particularly Word, Outlook, Teams, SharePoint, PowerPoint, and Forms.
• Working proficiency with Power BI or comparable reporting and visualization tools.
• Working proficiency with Bluebeam and Adobe Acrobat; familiarity with electrical estimating software or comparable database-driven business systems is preferred.
• Ability to learn, evaluate, and support approved AI-assisted productivity tools while applying confidentiality, validation, and human-review requirements.
• Understanding of data governance principles, including source documentation, definitions, validation rules, version control, access, traceability, and change records.
• Ability to develop test plans, execute user-acceptance testing, document defects, and verify corrections.
• Ability to translate user needs into clear process, data, reporting, training, and system requirements.
• Strong written communication, facilitation, presentation, and user-support skills.
• Strong organization, record keeping, follow-through, attention to detail, and deadline management.

Responsibilities

• Document and maintain approved estimating processes, procedures, standards, workflows, templates, checklists, and reference materials.
• Coordinate process reviews with estimating leadership and affected departments; record decisions, responsibilities, dependencies, and implementation requirements.
• Maintain version control, revision history, approvals, effective dates, and archival records for controlled estimating documents and tools.
• Identify workflow gaps, duplicated effort, inconsistent practices, and improvement opportunities; develop recommendations for leadership review.
• Research, configure, test, and document approved estimating and productivity technologies in accordance with company requirements and information-security standards.
• Develop and maintain estimating assemblies, item databases, cost structures, templates, reports, and other controlled system content.
• Coordinate requirements, testing, implementation, and support activities with estimating leadership, IT, MIS, and software providers.
• Develop test plans and user-acceptance criteria; document test results, defects, resolutions, approvals, and release readiness.
• Coordinate pilot groups, release communications, training, and post-implementation support for approved changes.
• Support structured data capture for estimating, purchasing, preconstruction, and related operations.
• Develop and maintain data definitions, field requirements, naming conventions, validation rules, source documentation, and ownership records.
• Perform routine data-quality reviews for completeness, accuracy, consistency, duplication, and reasonableness; document and coordinate correction of identified issues.
• Prepare recurring and ad hoc reports, dashboards, presentations, and data extracts using approved sources and documented calculation methods.
• Partner with estimating leadership and the Learning Management team to identify training needs and develop role-appropriate learning materials.
• Create and maintain user guides, standard work instructions, reference sheets, demonstrations, exercises, and other instructional resources.
• Coordinate and facilitate individual and team training for approved estimating processes, software, tools, reports, and standards.
• Maintain training schedules, attendance records, published materials, revision status, and completion records as assigned.
• Coordinate meetings, agendas, notes, action items, due dates, and follow-up for assigned process and technology initiatives.
• Prepare clear correspondence, reports, presentations, procedures, meeting notes, and internal communications.
• Collaborate with Estimating, Operations, Purchasing, Scheduling, Preconstruction, Learning Management, IT, MIS, and other stakeholders.
• Maintain organized project files and ensure supporting records are complete, current, and readily retrievable.
• Perform other duties as assigned.

Skills

Excel

Microsoft 365

Power BI

Bluebeam

Adobe Acrobat

AI tools

Data governance

Test planning

Documentation

Tools

Microsoft Excel

Power BI

Job description

Estimating Technology Coordinator

On-site Central Estimating Full time

Portland, Oregon, United States

Description

The Estimating Technology Coordinator supports the governance, documentation, administration, testing, implementation, and continuous improvement of estimating processes, technologies, data, and training. Working under the direction of the Estimating Services Director and in partnership with estimating leadership and related departments, this position maintains estimating databases and assemblies, coordinates process and system changes, validates data, develops reports and instructional resources, and supports adoption across the organization. The role serves as a process coordinator and data steward, helping ensure that approved estimating tools, standards, and information remain accurate, controlled, documented, and usable.

Duties and Responsibilities:

1. Document and maintain approved estimating processes, procedures, standards, workflows, templates, checklists, and reference materials.
2. Coordinate process reviews with estimating leadership and affected departments; record decisions, responsibilities, dependencies, and implementation requirements.
3. Maintain version control, revision history, approvals, effective dates, and archival records for controlled estimating documents and tools.
4. Identify workflow gaps, duplicated effort, inconsistent practices, and improvement opportunities; develop recommendations for leadership review.
5. Research, configure, test, and document approved estimating and productivity technologies in accordance with company requirements and information-security standards.
6. Develop and maintain estimating assemblies, item databases, cost structures, templates, reports, and other controlled system content.
7. Coordinate requirements, testing, implementation, and support activities with estimating leadership, Information Technology, Management Information Systems, and software providers.
8. Develop test plans and user-acceptance criteria; document test results, defects, resolutions, approvals, and release readiness.
9. Coordinate pilot groups, release communications, training, and post-implementation support for approved changes.
10. Support structured data capture for estimating, purchasing, preconstruction, and related operations.
11. Develop and maintain data definitions, field requirements, naming conventions, validation rules, source documentation, and ownership records.
12. Perform routine data-quality reviews for completeness, accuracy, consistency, duplication, and reasonableness; document and coordinate correction of identified issues.
13. Maintain historical estimate, bid-result, labor-productivity, unit-cost, and market-information logs as assigned.
14. Prepare recurring and ad hoc reports, dashboards, presentations, and data extracts using approved sources and documented calculation methods.
15. Partner with estimating leadership and the Learning Management team to identify training needs and develop role-appropriate learning materials.
16. Create and maintain user guides, standard work instructions, reference sheets, demonstrations, exercises, and other instructional resources.
17. Coordinate and facilitate individual and team training for approved estimating processes, software, tools, reports, and standards.
18. Maintain training schedules, attendance records, published materials, revision status, and completion records as assigned.
19. Coordinate meetings, agendas, notes, action items, due dates, and follow-up for assigned process and technology initiatives.
20. Prepare clear correspondence, reports, presentations, procedures, meeting notes, and internal communications.
21. Collaborate with Estimating, Operations, Purchasing, Scheduling, Preconstruction, Learning Management, Information Technology, Management Information Systems, and other stakeholders.
22. Maintain organized project files and ensure supporting records are complete, current, and readily retrievable.
23. Perform other duties as assigned.

Requirements

• Demonstrated ability to document, coordinate, test, and improve business processes and technology-supported workflows.
• Advanced proficiency with Microsoft Excel, including structured data, formulas, lookup functions, data validation, PivotTables, and data-quality review.
• Proficiency with Microsoft 365 applications, particularly Word, Outlook, Teams, SharePoint, PowerPoint, and Forms.
• Working proficiency with Power BI or comparable reporting and visualization tools.
• Working proficiency with Bluebeam and Adobe Acrobat; familiarity with electrical estimating software or comparable database-driven business systems is preferred.
• Ability to learn, evaluate, and support approved AI-assisted productivity tools while applying confidentiality, validation, and human-review requirements.
• Understanding of data governance principles, including source documentation, definitions, validation rules, version control, access, traceability, and change records.
• Ability to develop test plans, execute user-acceptance testing, document defects, and verify corrections.
• Ability to translate user needs into clear process, data, reporting, training, and system requirements.
• Strong written communication, facilitation, presentation, and user-support skills.
• Strong organization, record keeping, follow-through, attention to detail, and deadline management.
• Ability to manage multiple priorities, coordinate across departments, and elevate issues without assuming ownership outside the position’s authority.
• Practical problem-solving skills, sound judgment, discretion, curiosity, and a service-oriented approach.

Benefits

Salary range for this position is $80,000-$105,000 annually.

Opportunity for a discretionary year-end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

https://ecpowerslife.com/wp-content/uploads/2026/02/EC-Benefit-Summary-Applicants.pdf

In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

__________________________________________________________________________________________

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

"Know Your Rights" labor poster click the link below for additional provision under this federal mandate.

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

EC Electric participates in E-Verification. Click the below links for more information.

E-Verify Participation Poster English and Spanish

E-Verify Right to Work

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [e-mail].

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737

Equal employment opportunity, including veterans and individuals with disabilities.

PI287463352