Estimating Coordinator

W. M. Jordan Company; Wilmington (NC); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Full benefits package

Job summary

W. M. Jordan Company is seeking an Estimating Coordinator to join our Preconstruction team in North Carolina.

This role supports bid solicitation, trade partner procurement, and related activities alongside Project Estimators. Ideal candidates have five years of administrative experience in construction management or general contracting, strong MS Office and CRM skills, and a proactive, detail‑oriented mindset.

Qualifications

• Minimum five years of administrative experience in construction management or general contracting.
• Experience with CRM platforms.
• Strong written and verbal communication.
• Excellent organization and document management skills.
• Proficiency in Microsoft Office suite.

Responsibilities

• Provide administrative support from project pursuit through preconstruction close-out.
• Manage documents across network drives, bid solicitation portals, and project management platforms.
• Handle data management and reporting in CRM systems.
• Assist in preparation and review of pricing proposals and Owner contracts.
• Assist in preparation of subcontracts and purchase orders.
• Maintain forms library and update process guides.
• Coordinate meetings and coordinate trade partner relations.
• Develop and maintain positive relationships with internal teams and Trade Partners.

Skills

Positive attitude

Team mentality

Written communication

Verbal communication

MS Office

SharePoint

CRM platform

Attention to detail

Organization

Document management

Prioritization

Problem solving

Process improvement

Lifelong learning

Tools

MS Office

SharePoint

CRM platform

Job description

W. M. Jordan Company offers industry-leading strategies for construction management, design-build, virtual construction, green building and public-private partnerships in Virginia and the Carolinas. A family-owned company, W. M. Jordan is committed to life-long learning, developing construction professionals, general wellness for all employees, and giving back through community service. Our philosophy of empowering people to be the best they can be is our foundation of success.

The Estimating Coordinator is a member of our Preconstruction team providing support for bid solicitation, trade partner procurement and related preconstruction activities. The successful applicant will be a valued member of our team working alongside Project Estimators to ensure the success of each project. Seeking candidates with a minimum of five years’ experience in an administrative capacity in a construction management or general contracting environment.

Key Interfaces:

Project Estimators, Project Managers, Project Administrators, Marketing Coordinators, Business Development Managers and Accounting Staff Members

Essential Duties and Responsibilities:

• Administrative support from project pursuit through preconstruction close-out
• Document management across network drives, web-based bid solicitation and project management platforms
• Data management in CRM platform to include reporting
• Assists in preparation and review of pricing proposal deliverables and Owner contracts
• Assists in preparation of subcontracts and purchase orders
• Maintenance of forms library and process guide updates
• Meeting coordination
• Develop and maintain positive relationships with Trade Partners and internal team members

Qualifications:

• Positive attitude and team mentality
• Strong written communication skills
• Confident verbal communication
• Competency in Microsoft Office (Outlook, Excel, Word, SharePoint)
• Experience with CRM platform
• Task oriented with attention to detail
• Strong organization and document management skills
• Ability to manage competing priorities and shift focus as needed to accommodate external deadlines
• Strength in problem solving and process improvement
• Interest in lifelong learning and growth

We offer our full-time employees a competitive salary and a generous benefits package.