Estimating Coordinator

Ascent Aerospace, LLC; Lake Orion (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short- and Long-Term Disability</name>

Life Insurance

AD&D Insurance

PTO

401k Match

Job summary

Ascent Aerospace seeks an Estimating Coordinator in Michigan to coordinate RFQs, compile quotes, and process purchase orders. You will interact with customers, estimators, and suppliers to ensure accurate, timely quotes. The role demands strong organization, attention to detail, and proficiency with Microsoft Office.

Export control compliance requires a U.S. Person. Local travel may be required to support site quotations.

Qualifications

• High School diploma/GED required.
• Two or more years in quoting, proposal coordination, customer service, or admin support.
• Ability to handle multiple tasks and meet deadlines.
• Ability to problem solve and take initiative.
• Ability to interpret RFQ packages and customer needs.
• Strong English verbal and written communication skills.
• Attention to detail and organizational skills.
• Efficient multitasking with RFQs and deadlines.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• U.S. Person per ITAR export control requirements.

Responsibilities

• Access customer portals to retrieve RFQs and submit quotations.
• Receive RFQs, gather quote data, prepare quotes, and route to estimating team.
• Break down RFQs to identify required documents and data.
• Contact customers for missing information and follow up until complete.
• Assign quote numbers and organize electronic folders for each site.
• Keep quote folders updated with latest data.
• Enter RFQ items into Quote Central within one working day.
• Use CATIA/ENOVIA to verify models referenced in RFQs.
• Prepare final quote package with inputs from estimators.
• Interact with customers, vendors and internal teams for clarifications and updates.
• Receive purchase orders, verify against quotes, start PO acceptance process.
• Coordinate with suppliers and internal departments on requests (NDAs, etc.).
• Submit quotes timely per customer requests and track deadlines.
• Serve as a primary contact for quote status and questions.
• Other duties as assigned by management.

Skills

RFQ coordination

Customer service

Multitasking

Problem solving

English communication

Attention to detail

Microsoft Office

Export controls

Education

High School diploma/GED

Tools

CATIA

ENOVIA

ERP

CRM

Microsoft Office

Job description

Ascent Aerospace – Inspiring the next generation of flight! Ascent Aerospace is a world-renowned, single-source provider of production and automated assembly systems for the aerospace and defense industry. We provide high-precision advanced automated equipment as well as a full suite of both mold and assembly tooling required for the aerospace manufacturing market, including the largest Invar molds ever made— making us the largest tooling group in the industry. We work with our customers to develop their project and see it through, from process engineering to build and installation, to ensure it is an efficient and cost-effective solution. As a true, single-source integrator, we have proven tools to surpass our customer expectations. We have greater control of timing and schedules, which allows for 100% accountability, and avoids costly mark-ups, ultimately saving our customers money. The result: a group of businesses, each an industry leader within their own discipline, now acting as one truly integrated supply base.

Summary Of Position

The Estimating Coordinator coordinates incoming request for quotations (RFQ) with corresponding data, compiles and submits final quotes to customers, and receives, reviews, and processes purchase orders. This is a critical business function: the speed and accuracy of RFQ intake set the pace for every quote the company submits. The ideal candidate is highly organized and efficient, professional and responsive with customers, and calm under pressure.

Essential Functions

This document in no way states or implies that these are the only duties to be performed by the employee occupying the position.

• Access multiple customer websites/portals to retrieve RFQs and submit quotations.
• Receive customer RFQs, retrieve quote data (3D models, 2D drawings, and other provided customer data), prepare quoting package and communicate new quote to the estimating team for quoting.
• Break down RFQs to determine required tool lists, required proposal documents, customer bid forms, and ensure that all necessary data is received from the customer.
• Contact customer for any missing information/data and follow up promptly until the quote package is complete.
• Assign quote numbers and arrange electronic quote data folders for each site, respectively.
• Ensure quote folders are updated with most recent quote data.
• Enter all relevant items listed within the RFQ into Quote Central records within one working day of receipt.
• Utilize CATIA, ENOVIA or subsequent applications, to be sure all customer models are complete and as referenced in the customer RFQ.
• Prepare final quote package with inputs from estimators, ensure Quote Central is properly updated and all documents are completed for submittal. (Quote letters, Cost data sheets, Compliance Matrix, etc.)
• Interact with our customers, vendors and internal teams for ongoing quote clarifications and updates.
• Receive incoming purchase orders, determine accuracy with submitted quote, and start internal PO acceptance process.
• Work with internal departments related to customer requests and requirements. (Supplier and quality questionnaires, NDAs, Cyber Security forms, etc.)
• Submit quotes in timely manner per customer request.
• Track quote due dates, status, and open action items so no customer deadline is missed.
• Serve as a responsive, professional point of contact for customers on quote status, submissions, and administrative questions.
• Any additional duties as assigned by management.

Required Skills, Education, And Experience

Any combination of education and experience providing the required skill and knowledge for successful job performance will be considered. Typical qualifications would be:

• High School diploma/GED
• Two or more years of experience in quoting, proposal coordination, customer service, or administrative support, preferably in a manufacturing or technical environment.
• Ability to handle multiple tasks and activities.
• Ability to problem solve and take initiative.
• Ability to understand Request for Quotation packages and interpret customer needs.
• Strong English verbal and written communication skills
• Attention to detail, accurate, and organized.
• Highly efficient, with the ability to prioritize and manage multiple RFQs and deadlines at the same time.
• Calm, composed, and professional under pressure, especially when deadlines are tight or priorities change quickly.
• Customer-focused, with a courteous, responsive, and professional manner in all customer interactions.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
• This position must meet Export Control Compliance requirements, therefore a "U.S. Person" as defined by 22.C.F.R. is required.

Preferred Qualifications

• Experience in estimating, engineering, or building of aerospace tooling.
• Experience using aerospace and defense customer supplier portals.
• Working knowledge of CATIA and ENOVIA, or the ability to learn them quickly.
• Experience with ERP, CRM, or other quoting systems.

SUPERVISORY RESPONSIBILITY

• None

Travel Requirements

• May be required to travel to other site locations during the workday and would primarily be local during the business day. However, some projects may require overnight stays as well as out-of-the-area travel

WORKING CONDITIONS

Working conditions described here are representative of those that may be experienced by an employee on a daily basis while performing the functions of this job.

• Typically sits for extended periods at a computer workstation
• May access and work in the manufacturing plant
• While performing the duties of this job, employee may be exposed to moving mechanical parts, fumes and airborne particles
• The employee may be exposed to vibration
• The employee is occasionally exposed to caustic chemicals. The noise level in the work environment is usually moderate
• May be required to travel to other site locations during the work day
• May be required to work weekends to meet department and business demands
• Work with safe manufacturing processes and understand that eyewear is mandatory in the manufacturing area.
• Knows that safety shoes are recommended in the manufacturing area

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Must be able to sit, climb, balance, stoop, kneel, crouch or crawl.
• Must be able to see, talk, hear, touch, feel and reach with hands and arms.
• Must be able to frequently walk and stand for short periods of time
• Must be able to lift and move up to 35lbs, occasionally lift and move objects up to 50lbs.

Special Requirements

Employment is contingent upon successfully passing an employee reference check, criminal background check, and drug screening.

This position requires use of information that is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder').

Ascent Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please call toll-free [phone]. This phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short- and Long-Term Disability Insurance
• Life Insurance
• AD&D Insurance
• PTO
• 401k Match

No Unauthorized Referrals from Recruiters & Vendors

Please note that Ascent Aerospace does not seek or accept unsolicited resumes or offers from third party recruiters or staffing agencies associated with any published or unpublished employment opportunities. Any unsolicited information sent to Ascent Aerospace will be considered as unencumbered and free from any fee or charge whatsoever. Only members of our Human Resources Team have the authority to engage or authorize recruiting services, which must be agreed upon before the unsolicited resume or offer is received.